Marguerite Kingsley

Los Angeles, CA 805-***-**** adlrtt@r.postjobfree.com LinkedIn

Experience

Grade 6 Oil LLC., Santa Monica, CA November 2018– Current Executive Assistant

● Executive Assistant to senior members (CEO and COO) of the management team. Manage executive phones and calendars, coordinate domestic and international travel, prepare expense reports and oversee data and file management.

● Plan and facilitate weekly team meetings, prepare minutes and ensure accurate note taking.

● Responsible for planning and executing company’s year-end events.

● Responsible for maintaining a welcoming and professional environment including: Front desk reception, coordinating onsite visitors, answer phones, catering and keep the office space well organization and maintain highest standards for health and safety.

● Facilities support: Manage on-site equipment and maintain service logs; tenant liaison with building and vendors

Latham & Watkins LLP, Los Angeles, CA August 2014 – October 2018 Operations Specialist I / Administrative Assistant

● Assistant to Operations and Facilities Managers for the Los Angeles facility comprised of approximately 200 local and global employees and visitors.

● Responsible for maintaining a welcoming and professional environment including: Front desk reception and guest registration, conference room, visitor offices, and caterer/vendor management; answer phones, prepare visitor key cards, parking validation and taxi vouchers.

● Building security: Prepare and maintain key card access inventory and documentation, Latham & Watkins liaison with neighboring facility/security teams; facilities maintenance and repair requests.

● Corporate event planning and management.

● Office relocation planning and coordination: map production, scheduling, staff communications.

● Administrative duties: Expense report generation (business travel, monthly taxi vouchers) data entry, file management, daily status reports for executive management.

● Assist in implementation of the global team’s new programs and procedures. Project Assistant

● Assistant to Senior Litigation Paralegals and Attorneys on Litigation matters.

● E-Filings and document management support for litigation teams including: print production, creation of electronic files and hard copy binders, secure transport to/from courthouse, secure shredding and disposal of court documents.

● Assisted other offices with overflow case work.

● Records (Desksite and Pleading Clip Library) management of multiple cases.

● Manage PACER downloads of multiple cases.

● Research U.S. Immigration documents for pro bono matters. Integrated Components Source, Inc., Camarillo, CA March 2010– January 2014 Executive Assistant

● Executive Assistant to senior members (CEO, CIO and CFO) of the management team. Managed executive phones and calendars; coordinated domestic and international travel, prepared expense reports.

● Guest services: Arranged hotel, travel, activities and office space for guests.

● Planned and facilitated monthly team meetings, prepared agendas and minutes.

● Responsible for planning and executing company’s year-end events. 2

● Approved sales orders, confirmed that all sales orders conformed to U.S. Exports and Compliance Rules and Regulations.

● Processed purchase orders and arranged delivery to various locations.

● Special project work with CFO.

● Facilities and Human Resources support: Assisted in the planning and execution of headquarter move; managed on-site equipment and maintained service logs; tenant liaison. Education

Gonzaga University, Spokane, WA May 2010

- Bachelors of Science Degree, Political Science

Minor: History

University of California, Los Angeles, Extension, Los Angeles, CA March 2014

- Paralegal Certificate

Skills

• Microsoft Office

• Google Suites

• Kronos (Time keeping system)

• Type 70 WPM

• Asana

• ServiceNow

• A/P & A/R

• Eclipse

• AMAG (Building Security Software)

• CenterStone

• PACER

• EMS (Event Management System)

• Trial Preparation

• Desksite / iManage

• Pleading Clip Library

• E-filing

• Chrome River (Expense Reporting)

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