Executive Assistant Sales

STACY DAVIS

Brooklyn, NY ***** 516-***-**** *********@*****.***

SUMMARY

Polished and upbeat professional Executive Assistant/HR Coordinator successful at supporting executive productivity and day to day business operations. Knowledgeable in the optical, fashion, travel retail & children's toy/furniture industry. Works well with minimal oversight to carry out demanding work.

SKILLS

Office Organization & Administration

HR Management

Email and Calendar Management

Accounting and Expense Reporting

Meeting travel & event planning

Data Entry & Efficient Typing (70-80 wpm)

Zoom & other webinars

Concur & ADP

QuickBooks

Microsoft Office

SAP, AS400, Sales Center

EXPERIENCE

04/2021 to Current

Administrative Assistant

Ambulnz Rapid Covid Testing- New York, NY

Ensuring great customer experience for all guests at venues

Follows all company protocol to ensure quality control and safety

Provides front line support for guests for issues and concerns

Cross trained in other duties including swabbing, test resulting and controlling event traffic

Heavy data entry inputting all guest information to ensure accurate resulting

Set up and breakdown/cleanup at the end of shifts

09/2019 to 03/2020

Executive Assistant/Administrative Manager

Teamson Design Corp Children’s Toy & Furniture Company- Bayshore, NY

Heavy email monitoring between the President of U.S. and Taiwan office to ensure consistent follow-ups

Compiled sales & pricing sheets to distribute to buyers and sales team on behalf of President

Scheduled conferences and associated travel arrangements to Taiwan quarterly

Created PowerPoint presentations used for new toy/home good products

Trade Show Lead Coordinator- designed and maintained spreadsheets documenting all logistics, budgets of trade show set-up occurring in Dallas & New York City

Scheduled all trade show appointments at Dallas, Taiwan and NYC Toy Fair trade shows

Put together new employee packages and facilitated with health insurance set-up for employees after probationary period

Managed sales operations coordinators (team of 4 people) including warehouse team; ensuring all daily tasks were performed, completed and were abiding by company policies

Had bi-weekly touch bases with team members to address any concerns/difficulties and reported back to the Operations Manager

01/2019 to 09/2019

Administrative Assistant

International Shoppes Duty Free Company- JFK Airport, Jamaica, NY

Assistant to Terminal Manager supporting with daily administrative needs including support to the management team

Human Resources liaison between corporate office and terminal

Utilized dashboard to send sales reports to Managers to evaluate marketing performance of employees

Thoroughly scheduled all weekly buyer visits with corporate office & terminal airport security to meet all SIDA requirements & restrictions within airport

Heavy time sheet monitoring in ADP for 200+ employees

Ensured all employees were aware of upcoming expired airport ID's in order to be up to standards with airport TSA security regulations

Communicated with I.T. to resolve any type of technical issues and worked with them to facilitate new store set-ups within the terminal

Negotiated new vendor contracts for all maintenance work

Kept organizational charts up to date to submit to Human Resources

Drafted up all coaching and disciplinary actions requested by terminal manager

12/2012 to 10/2018

Executive Assistant

Luxottica-Designer Eyewear Company-Port Washington, NY

Supported VP of Sales, VP of industry Relations and Director of Sales Operations with daily administrative needs

Heavy travel, meeting scheduling and expense reporting in Concur

Coded & entered all sales transactions I used with corporate credit card into compass to report to Finance

Organized all event logistics and operations, including facility selection, pricing, transportation, food and beverage selections and audio-visual arrangements

Attended & participated in industry events including administrative support at trade shows held in NYC

Updated files for sales force personal information including new hire and terminated sales reps

Logged & maintained time off files for entire sales team in ADP

Set up sales conference calls bi-weekly for U.S. & Canada

Maintained budget of gift card program utilized by Regional Sales Directors

Worked closely with the Executive Assistant to the President on various assignments

Facility Operations Assistant

Luxottica Designer Eyewear Company- Port Washington, NY

Assisted Officer Manager with daily operations within the facility of 300+ employees

Booked and maintained all conference room requests for entire building using ms outlook

Submitted help desk tickets to I.T. pertaining to meetings involving audio/visual needs

Inputted and organized all security data for new hire ID badges and terminations to ensure all safety protocols were met

Supported Human Resources with event planning for all quarterly Town Hall meetings as well as onboarding for new employees

Ad hoc projects requested by human resources and sales operations team

Maintained vehicle program for all Executives with company cars

Cross trained in Rayban customer service-voluntary- (to learn SAP program) and assisted in day-to-day call center tasks during down time

Set up service calls and follow-ups with various vendors regarding maintenance issues

12/2009 to 06/2012

Executive Receptionist

Marchon eyewear Inc. Melville, NY

Provided clerical support to the Executive Assistant team to improve office efficiency and enhance productivity

Monitored daily and weekly schedules and monthly calendar obligations for the Owners and Executives of the company ensuring all meetings started & ended in a timely manner

Administrative support at yearly vision expo trade shows in NYC

Data entry in AS400 for ad-hoc projects

Maintained database of all important contacts for owners of the company

Screened candidates that came in to interview with human resources

EDUCATION AND TRAINING

12/2003

Associates : Secretarial Studies And Office Administration

Katharine Gibbs School - New York City New York, NY

ACTIVITIES AND HONORS

OneSight- Luxottica

Volunteered and assisted at frame sale events throughout 6 years ensuring goals were met for targeted sales. 100% of proceeds were donated to One Sight clinics located globally.

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