Office Assistant

Julie Marie Jones – Email: *****.*******@*****.***

Experience

Personnel Support Detachment, Navy:

Supervisory Human Resources Assistant/GS-7 September 2014-June 2020 Military Pay Technician/GS-5 April 2011-September 2014 Personnel Specialist Clerk, (Contracted through Alutiiq) December 2009-April 2011 Admin Support Higher Education:

Potomac College: Administrative Assistant December 2007-June 2009 The George Washington University:

Administrative/Office Management September 2001-October 2007 Supervisor Separations/Reenlistments/Limited Duty/ADSW/Legal: February 2020-June 2020 Starting February 24, 2020 was assigned as supervisor to the Separations and Reenlistment Section in addition to the sections I already ran to include the duties outlined in this resume from October 2014 to August 2016 as the Separations/Reenlistments Supervisor. Supervisor Transient: September 2016 to February 2020

• Audit, process, and release pay and personnel transactions for Navy Service Members undergoing Medical Treatment, Legal Cases, and Reservists on Active-Duty Orders utilizing Navy information systems and software.

• Conducted annual quality review of records and informational documents such as DD214’s for Navy Reservists on active duty verifying accuracy, currency and completeness of both content, format and service time calculations, ensuring all blocks are following current instructions and regulations.

• Processed time and attendance for three federal employees, two Navy Service members and one contractor.

• I have submitted written and electronic reports or personnel action and incidents via Microsoft Word 2010 and email with Outlook 2010.

• Reviewed and analyzed new information, policies and procedures implemented by superiors.

• I am able communicate new polices and information effectively verbally and in writing via memo, email and presentations to supervisors, customers, and clerks.

• Used physical and electronic search tools to compile data, generate reports, retrieve instructions, forms, and templates.

• Using and Navy Personnel database I ran and formatted daily, weekly, and monthly personnel reports, researched and input data into office automated software.

• Conducted research and updated various trackers to include Navy Personnel automated systems and Microsoft Office Excel 2010 spreadsheets.

Supervisor Service Record Maintenance: September 2016 to August 2017

• To ensure Navy Electronic Service Records are up to date I verified awards, training, dependency and Naturalization Status and many other administrative documents using electronic service record software.

• Scanned and uploaded records into an electronic record keeping office automation system.

• Process payroll and performance evaluations for two federal employees. Supervisor Separations/Reenlistments: October 2014 to August 2016

• Reviewed, analyze, and resolve problems with clerks' performance and Section/office processes.

• Resolved problems while still adhering to Navy directives, procedures, and instructions.

• Searched on-line and locate instructions and training materials as needed.

• Implemented policies and procedures via written and oral communication without disrupting productivity, as well as, completed implementation of new directives that should have been started by previous supervisors.

• Have thorough knowledge of websites pertaining to the Navy and other federal government offices.

• Communicated through memos and verbal instructions daily regarding changes to policies and procedures.

Julie Marie Jones – Email: *****.*******@*****.***

• Stayed abreast of published changes to policies and procedures and other instructions pertaining to the Navy and communicate those to staff.

• Planned, organized, prioritized, and executed work for two scheduled deadlines a month in a timely manner and with minimal supervision or problems. This was done despite frequent projects coming up each month bringing additional deadlines that must be incorporated into the workload.

• Independently analyzed. Reviewed and identified errors or gaps in data of over one thousand informational documents such as DD214’s verified accuracy and completeness of content and format to ensured compliance with current Navy Instructions and regulations. Recommended solutions and reported inconsistencies to others for further action.

• Prepared PowerPoint presentations to conduct training for staff, customers, and superiors.

• Used Outlook 2010 to keep track of appointments and to communicate instructions to staff, customers, and superiors.

• Trained new Separations/Reenlistments Supervisor prior to transferring to new section.

• Analyzed, reviewed, for completeness of both format and content and release transactions pertaining to active-duty Navy Personnel Transferring to new command. Additional experience

Five years as a Human Resources Supervisor for the Navy Two Years as clerk processing Navy Human Resources transactions Eight Years providing administrative office management support in higher education field to include Vice Presidents, Deans, Department Chairs, Tenured and Adjunct faculty. Awards

On April 24, 2020 received command coin and recognition from Commanding Officer, for efforts and dedication

Civilian of the Quarter Award in 2014

Civilian of the Quarter Award in 2013

Quality Step Increase in 2011, 2012, and 2014

Contractor of the Quarter Award in 2010

Nominated for The George Washington University’s 2006 Customer Service Award. One hundred nominees are selected from the entire population of University employees. Skills

Proficient in Windows 10

Proficient in Word, Excel, PowerPoint, and Outlook 2010 Beginner Access 2010

Expert utilization of standard office equipment

Education

Some College: Potomac College, Washington, DC Less than one-year 2007 High School Diploma: Forbush High School, Towson, MD, Graduated 1996

Contact this candidate