Executive Assistant Administrative
Resume:
SHEILA M. PRINCE
********.******@*****.***
Administrative support professional offering versatile office management skills and proficiency in Microsoft Office Programs. Strength in building successful relationships with peers, clients and all levels of management. Recognized for being self-motivated, highly organized and flexible. Able to juggle multiple priorities and meet tight deadlines without compromising quality. Committed to being a team player.
PROFESSIONAL EXPERIENCE
CBRE, INC., CHARLOTTE, NC
Client Services Coordinator 10/2019 to present
Provides general administrative support to an office or group of sales professionals.
Responsible for preparing proposal, presentation and communication materials.
Coordinates the distribution of internal and external marketing information.
Gathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws.
Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages.
Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis and research groups to coordinate the completion and submission of financial, marketing and various client specific property data to incorporate into customized property information packages.
Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).
May coordinate advertising schedules and placement with local centralized marketing group.
Tracks, collates and maintains inventory of marketing materials. CBRE, INC., COLUMBUS, OH
Real Estate Services Administrator 4/2016 to 9/2019
Under limited supervision, performed a variety of administrative tasks including phone support, draft, preparation and distribution of correspondence, expense reporting, calendaring and scheduling, meeting coordination, filing and copying.
Maintained tenant, vendor and property files, including insurance certificates in accordance with prescribed standards.
Worked with building technician staff and vendors to compile a list of maintenance items.
Coordinated and monitor status of work assigned to vendors. Coordinate tenant events and appreciation.
Coded invoices for payment, inputs into accounting system.
Entered time entry
Excellent Effective Customer Service
Sr. Administrative Assistant 11/2005 – 4/2016
Provided direct administrative support to real estate brokers.
Typed, formatted and produced documents such as proposals, correspondences, brochures, market-books and standard reports.
SHEILA M. PRINCE
PAGE 2
PROFESSIONAL EXPERIENCE (CONTINUED)
Compiled and maintained listing files to include all documents required by Ohio Real Estate law.
Procured signs for listings and updated listing budgets.
Entered listings into accounting system and updated as needed.
Published and maintained office log of property listings for central Ohio.
Coordinated property tours.
Researched late payments/nonpayment of invoices
Assisted with receptionist/hospitality duties during large scale meetings and client presentations OFFICETEAM, COLUMBUS, OH (TEMP)
HIGHLIGHTS FOR CHILDREN
Executive Assistant (6/2005 – 10/2005)
Typed, formatted and produced documents and correspondences for distribution.
Coordinated/Scheduled meetings
Scheduled travel arrangements and prepared expense reimbursement reports for CEO and President of company.
Assembled notebooks for Board of Director’s meetings.
Answered phone lines and directed callers.
OFFICETEAM, COLUMBUS, OH (TEMP)
OHIO UNITED WAY
Administrative Assistant (11/2004 – 5/2005)
Prepared purchase orders
Processed checks and closed out purchase orders, mailed checks along with appropriate paperwork
Recorded checks and any electronic deposits in Access database
Backup receptionist/hospitality duties
Assembled/mailed material for mass mailing for weekly meeting
Prepared correspondence (thank you letters for grants, endorsements, announcements, brochures, and letters)
BANK ONE CORPORATION, COLUMBUS, OH
Senior Administrative Assistant – Marketing/Conversions (1/1996 – 6/2003)
Managed calendars, coordinated appointments, scheduled meetings and travel accommodations for up to senior level managers and individual contributors
Created standard and ad hoc reports and presentations
Prepared, submitted and tracked appropriation requests, vendor invoices, expense reimbursement reports and purchase requisitions
Coordinated copy machine/printer maintenance for department
Performed account data clean up and other maintenance research and correction for conversion projects
Lead for Operation Feed, United Way and other campaigns; Performed Deputy Safety Coordinator duties
Oversaw computer installations and phone lines upgrade project
Purchased and maintained office equipment and supply inventory as well as marketing promotional materials including sports logo items, etc. EDUCATION
YOUNGSTOWN STATE UNIVERSITY, YOUNGSTOWN, OHIO
A.A.B. Secretarial Science
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