Emily Scatena

**** ****** ****** **********, ** 152**-***-*** 7313 adlppw@r.postjobfree.com

CAREER OBJECTIVE

Challenging, mid-senior level position in administration or office management. Seeking opportunity with potential for career growth.

HIGHLIGHTS of QUALIFICATIONS

Over 7 years of experience in Office Management.

Demonstrates creative problem-solving techniques, communicates clearly and efficiently, exemplary organizational skills with an ability to multi-task ensuring visitor and callers have the optimal first impression [by greeting them warmly and maintaining a positive attitude].

Prioritize, delegate, and motivate

“Do what it takes to get the job done - with no excuses”

EDUCATION and AFFILIATIONS

Point Park University

Pursuing Bachelor’s Degree in Organizational Leadership Expected 2023

Achievements: Dean’s List, Academic Honor Roll

Career Training Academy

Associates Degree Specialized Technology 2010

EMPLOYMENT HISTORY

Specialty Consultants Inc., Pittsburgh, PA 11/2014 to Present

Senior Administrative Assistant

Oversee day to day administrative duties including answer and distribute phone calls to team members, record and present message, sort, organize, and disseminate companywide material, billing/invoicing, greet visitors over the phone and in person, schedule meetings with visitors to fit executive’s availability

Works with Accounts Receivable on closing invoices

Liaise with company President, Executive Vice President and Senior Directing Manager on work-related needs including: scheduling, messages, and coordinating travel

Assists Project Managers with coordinating in-person interviews and training new associates

Manages QuickBooks for payroll and company’s profit and loss sheet.

Oversees maintenance and upkeep for company- wide applicant tracking system (Encore) including uploading resumes; formatting; entering new applicants; and ensuring each individual is correctly classed and coded

Responsible for tracking Cash on Delivery (COD) including Account Receivable (AR), Accounts Payables (AP) and tracking general corporate expenses

Oversees/plans special projects including charitable events, company outings, and college Career Fairs

Body Mechanics, Monroeville, PA 12/2012 to 10/2014

Massage Therapist & Administrative Assistant

Duties included massaging patients prior to chiropractic treatment

Safely and properly prepared and assisted patients on stimulation machines and roller tables

Scheduled patients, properly coded and submitted insurance claims

Successfully streamlined reporting and filing process for patients resulting in 10% increase in patient booking

David P. Giel Garage Doors, LLP., Allison Park, PA 10/2010 to 11/2012

Administrative Assistant

Responsible for day to day administrative duties including: answering phones, filing/billing/invoicing,

Worked with Accounts Receivable on closing invoices

Assisted customers in the store front offering professional insight into product offering

Managed QuickBooks for payroll and company’s profit and loss sheet.

Placed orders with and managed vendors to deliver materials on time for project completion

The Body Shop, Pittsburgh, PA 06/2007 to 10/2010

Senior Assistant Store Manager

Assigned as acting store manager when the current manager was promoted

Was responsible for all store operations, profit and loss, payroll, and inventory control in absence of store manager

Assigned as inventory manager responsible for maintaining proper inventory levels of product; performed inventory counts where needed; decreased inventory shrink by 2.3% YOY

Assigned to train new and seasonal sales associates

OFFICE SKILLS

ENCORE-tracking system for Real Estate & Construction industries

Proficient in MS Office

Experience with QuickBooks

Contact this candidate