Manager Office

PERSONAL DETAILS:

Surname

: Jooste

Full Names

: Jèanine Marcelle

Postal address : PO Box 10812

Meerensee

3901

Physical address : 60 Roller Ring

Birdswood

Richards Bay

Telephone Number : 083-***-**** (Cell)

Date of Birth

: 7 April 1975

Identity Number

: 750-***-**** 080

Age

: 45

Gender

: Female

Nationality

: S A Citizen

Religion

Language

: Christian

Afrikaans – Mother Tongue (fluent)

English (fluent)

Marital Status

: Widowed

Dependants

: 2 daughters – Aged 20 & 15

Health : Excellent

Years’ experience : (1995 – current) 25 years

Leadership roles : Deputy Head Girl (Primary School), Prefect (High School) Union Representative for SAOU, Office Bearer (Secretary) for Richardia School’s Governing Body (twice consecutively) SECONDARY QUALIFICATIONS

High School Attended : Hoërskool/High School

Hartbeespoort,

Hartbeespoort (Pretoria)

Highest Standard passed

: Std. 10 (Matric)

Year

: 1993

Subjects passed : Afrikaans (1

st

Language)

English (2

nd

Language)

Typing

Business Economics

Biology

Domestic Science

TERSIARY QUALIFICATIONS:

College Attended : Richards Bay Technical College (Richtek) Highest qualification : National Higher Certificate - Commerce (N4 & N5) Other qualifications : MS Projects, Arista Schools training (finances) Subjects passed : Typing (144 words per minute)

Office Practice (Office administration including Human Resources & business finances)

Computer Practice/Computer Applied Technologies

(CAT), Business Communication

Computer packages includes : Microsoft word, Microsoft Outlook, Microsoft Power Point, Microsoft Pastel Express,

Pastel Accounting, Microsoft excel,

Microsoft Project Management

Word perfect, super calc, Lotus,

Quattro pro, MS DOS applications,

Multi mate, Orbit,

S.A.P. (In house training at Hillside Aluminium Smelter), I.T.C (Blacklisting programme),

EDUPAC – Financial & Administrative

SASPAC.

EXPERIENCE:

VAN SCHAIK’S BOOKSTORE

Position held : Branch Manager and Sales Representative Address : Boulevard Centre, Richards Bay CBD

Period : November 2020 – Current

DUTIES:

Supervision and training of staff.

Daily running of store e.g. arranging of deposit of money with security firm, stock control, ordering of stock, cashing up, electronic submissions of daily intake and expenditures.

Issuing of quotations to clients, pro forma invoicing, internal transfer of stock, stock receiving and or- dering, issuing of petty cash, electronic banking and daily backup of server and systems.

Liaison/meeting with clients, presentations, enquiries, orders to and from clients, client visitation.

Maintaining H.R. related matters (leave etc) and submitting to head office.

Monthly reports and statistics

General enquiries

General office/administrative duties e.g. follow up on e-mails, filing of relevant documentation, reconciliation of expenses and petty cash, control and order of various office supplies, arranging and booking of travels for visiting managers.

Processing of payment analysis report(s),

Updating of prices and details of stationeries, books etc on the system,

Confirmation of recuring orders,

Staff attendance register and staff meeting,

Health and safety report to Regional manager,

Annual stock take,

Seasonal orders,

KPA’s of staff (annually),

Sales analysis/report of annual sales and profits. REASON FOR APPLYING FOR THE POSITION OFFERED:

I am currently enjoying my work at van Schaik Bookstore as branch manager. It is fulfilling, informative and stimulating. I am a people’s person and a “go getter” who do not stand back for a challenge. The sudden passing of my husband recently left a big void in my life. I have been living in Richards Bay for the past 27 years+ and as my daughter is studying and the youngest preparing to study away in other provinces, I have come to the realisation that I need a new challenge in my life and a new prospective thus my reason for applying for this position. We are a close knit family as we do not have any other relatives. I bring along a vast field of experience and knowledge that I can contribute to the growth of the com- pany/institution and believe that I will be a great asset to your team. RICHARDIA PRIMARY SCHOOL

Position held : Senior Office Administrator/ Personal Assistant HR Representative (Level 2) (Dept of Education)

Address : Cnr of Via Richardia and Essenwood way Arboretum Richards Bay

Period : February 2014 – 31 July 2020

Reference : Mr. J. Pretorius – Acting/Deputy Principal (083-***-****)

(After 14:30 weekdays)

Deputy Principal and mentor for the past 7 years

DUTIES:

Duties (Administrative which includes all correspondence between the school and the Department of Educa- tion):

* Compiling admin and all Human Resources documentation, updating of employees’ rec- ords, and issuing of sick leave forms and information, assisting/assessing interviews for new employees (2014-2016) and redirecting these appointments to SGB or to the Depart- ment of Education respectively.

* Handling all documentation, queries, submission, circular distributions and enquiries to and from the Department of Education,

* Compiling and printing of reports for the Junior and Senior Phases,

* Typing of all correspondence for the Principal, Deputy Principals, Department Head’s etc.

* Typing, outlaying and issuing of all typed correspondence and general typing throughout the school including lesson plans, assessments and examination papers and ensure these are on standard with the Department of Education’s level.

* Maintaining and issuing of educator’s personal details in filing format,

* Arranging and confirmation of meetings between the department of Education and the principal(s) for events held at the school and rental of school hall for functions,

* Filing of all relevant staff and departmental documentation,

* Issuing of school circulars and information to parents,

* Maintaining, banking and supervision over the school’s small funds and collection of mon- eys

* Telephonic liaison between the Department of Education and the school to ensure the smooth and effective running/liaison between the department and the school,

* Personal Assistant to the principal/Deputy principal – resolving issues, arrangement of meetings and schedule,

* Compiling the necessary documentation to assist and support appointments with the De- partment of Education

* Serving on the School’s Governing Body as secretary (consecutively) compiling minutes of meetings, Agenda’s and all other written information required by the Governing Body.

* Receiving of textbook stock from the Department of Education, entering stock on LTSM list and distribution to various department heads (2013 – 2017).

* Directing and supervision over the office cleaners and ensuring that the neatness of the school at reception and staffroom is up to date.

* Attaining quotations for functions or purchases for general school maintenance.

* E-mail correspondence in various feels – meetings, correspondence between schools and updated information required by the school.

* General filing of all correspondence

* Managing funds for the purchase of school personnel uniforms and clothing and the order- ing thereof

* Managing of payroll received from Department and compiling thereof the be resend for their records

* In charge of personnel fund

* Managing Deputy/Principal’s diary for appointments etc.

* Learner matters and enrolments – preschool and Grade 1 learners (2016/2017).

* Learners administration – files, documentation, letters, application and liaison with par- ents.

Reason for wanting to leave this position:

I was offered the position as Branch Manager at van Schaik’s Bookstore which opened up a new branch in Richards Bay.

BIRDSWOOD SECONDARY SCHOOL

Position held : C.A.T Educator (Computer Applied Technologies) SGB Position

Address

: Bulbulbend road, Birdswood, Richards Bay

Period

: January 2013 – February 2014

Telephone Number : 035 – 786 1228

(Principal – Mr. J.Z.H. Qwabe/Mrs. L. du Plessis)

DUTIES:

* Educator for Computer Applied Technologies (C.A.T)

* In charge of the fund-raising committee

* In charge of the Tuck Shop Fund (counting of moneys, orders)

* In charge of the Teachers donation club (collecting and utilizing moneys in the various Categories e.g. coffee/tea fund, birthday club, funeral funds (should an educator or family member pass away)

* Ordering of stationeries for Educators (LTSM included) and consumables

* Marketing – arrangements for advertisements to be published and media related advertising

* Designing and printing of programmes for open days, functions etc. Reason for leaving/resigning:

I was offered a Departmental Senior Administrative Position (Post level 12) at Richardia Primary School in February 2014.

VELDENVLEI PRIMARY SCHOOL

Position held : Office administrator/Secretary/Debtors Clerk Address : 13 Weigelia roads, Veldenvlei,

Richards Bay

Period : March 2008 – December 2012

Telephone Number : 035 – 789 1381/2

(Principal – Mr. V. Raubenheimer)

For the first 3 years I worked as a Financial (Debtors) Clerk at Veldenvlei. After Mrs. Searle retired I took over her duties as Administrative/HR Clerk.

Duties (Financial):

* Receiving and documenting of all moneys and issuing of receipts thereof,

* Handling all account queries with regards to school fee payments, aftercare Payments etc. telephonically and directly from parents,

* Reconciling debtors account and capturing of financial data of payments received,

* Printing and updating financial statements of learners via Edupac on a monthly Basis,

* Filing and issuing of accounts.

Duties (Administrative which includes all correspondence between the school and the Depart- ment of Education):

* Reception – welcoming of parents and learners – assisting with enquiries, enrolments and receiving of guest and general public.

* Compiling admin and educators’ registers,

* Issuing/processing of sick leave/leave forms and departmental leave requests,

* Handling all documentation, queries, submission, circular distributions and enquiries to and from the Department of Education,

* Compiling and printing of reports for the Junior and Senior Phases,

* Typing of all correspondence for the Principal, Deputy Principals, H.O.D’s etc.

* Printing and designing of certificates for prize giving, functions and educators,

* Maintaining and issuing of educator’s personal details in filing format,

* Arranging and confirmation of meetings between the department of Education and the principal(s) for events held at the school,

* Filing of all relevant staff and departmental documentation and school information,

* Arranging the hall for functions – seat numberings, compiling of tickets for sale, Printing, issuing of programmes for functions and collection of moneys for functions in- cluding all sports days.

* Numbering and maintenance of the personnel pigeonholes and neatness of Administrative Offices.

MKA QUANTITY SURVEYORS

Position held : Office administrator/Secretary

Address : 105 Kingfish Creek, Meerensee, Richards Bay Period : January 2006 – February 2008

Telephone Number : 035 – 753 3191

(Marius Kemp - Owner)

Duties:

* Typing of tenders, agreements, letters & quotes,

* Handling of petty cash, handling switchboard,

* Filing and updating/maintaining of current contracts and completed contracts, receiving and despatching orders, the invoicing thereof and following up on payments to be made and receiving thereof,

* controlling banking e.g. electronic banking, Transfers and salary payments of permanent and temporary staff,

* Compiling a monthly budget for estimated expenditures,

* Balancing cheque book and monthly reconciliation of manager petrol & cheque account,

* Maintenance/inspection of pool/company vehicles,

* Organisation of company team building weekends and company functions. Reason for leaving : Was offered a position at Veldenvlei Primary School PSEUDO COMMUNICATIONS

Position held : Office administrator/Secretary /Debtors-Creditors Clerk Address : 112 Dollar drive, Richards Bay

Period : December 2002 – July 2005

Telephone Number : 035 – 789 7303

(Kevin Abbott – Managing Member/

owner)

Reason for leaving : Had a Cleft Lip and palate baby with special needs.

(Worked freelance from home)

KEY PERFORMANCES INCLUDED:

Secretarial/administrative/financial support to Managing member and directors including the following functions:

* Reconciling a monthly budget for stock purchases and travelling allowances,

* Compiling reports of meetings and decisions made/executed,

* Compiling a monthly budget for estimated expenditures,

* Issuing of debtor’s/creditors payments made and received,

* Filing of financial documents and implementing of archive,

* Handling Switchboard and professional telephone etiquette,

* Typing / distribution of letters, reports, faxes, memorandums, e-mail corre- spondence and compiling agendas for future meetings,

* Making / confirmation of appointments and receiving visitors, arranging/confirmation of abroad travels and accommodation;

* Approval of new applications,

* Handling of petty cash and stock,

* Reconciliation and issuing of statements/invoicing,

* Monthly reconciliation and payment of director’s credit cards,

* Updating / purchasing of stock to maintain levels thereof,

* Monthly reconciliation of permanent employee’s salaries and the transfer thereof and ac- count payments,

* Compiling of monthly reconciliation for accountants. NORTH COAST MINOLTA

Position held

: Secretary/receptionist

Address

: Bullion Boulevard, Richards Bay

Period : January 1999 – November 2002

Telephone Number : 035 – 789 7941

(Bill Clayton – Manager/Joey Erasmus)

Reason for leaving : (Annual contract) - Contract ended KEY PERFORMANCES INCLUDED:

Reporting directly to the Branch Manager in the following duties:

* Filing of contractual documents,

* Handling Switchboard,

* Typing / distribution of letters, Memo’s & facsimiles, contracts etc.

* Handling of petty cash and stock purchases i.e., stationeries/ office equipment etc.,

* Liaison with customers with regards to sales,

* Supplying/issuing customers with stock,

* Stock inventories,

* Reconciliation and issuing of statements/invoicing,

* Making / confirmation of appointments and receiving visitors,

* Debtors/Banking of moneys received.

TELKOM – CBD OFFICES

Position held

: Service Representative /Secretary/General Debtors Address

: Richards Bay CBD Offices

Period

: January 1998 – December 1998

Telephone Number : (035-***-****

(Laetitia Bezuidenhout)

Reason for leaving : Contract expired (was employed via Quest Personnel agency)

KEY PERFORMANCES INCLUDED:

* Receiving & Processing of applications,

* Liaison/problem solving with clientele,

* Fault handling,

* Account queries handling,

* General enquiries,

* Compiling of accounts & Statements,

* Capturing of data/applications

* Liaison / interaction with Senior management,

* Blacklisting on I.T.C. of non-payments and credit checks. LASCH CRANES & SERVICES

Position held

: Secretary/ receptionist/Debtor

Address

: Eagle Industrial Park, Alton

Period

: January 1997 – December 1998

Telephone Number : (035-***-****

(Bob Clinton/Derek Brummer)

Reason for leaving : Was offered a more competitive Position at Telkom

KEY PERFORMANCES INCLUDED:

* Typing of tenders, agreements, letters & quotes,

* handling of petty cash, * handling switchboard,

* filing and updating/maintaining of current contracts and completed contracts, receiv- ing and despatching orders, the invoicing thereof and following up on payment to be received thereof,

* controlling banking e.g. electronic banking, transfers and salary payments of permanent and temporary staff,

* Compiling a monthly budget for estimated expenditures,

* balancing cheque book and monthly reconciliation of manager petrol & cheque account,

* Maintenance/inspection of pool/company vehicles,

* Organisation of company team building weekends and company functions. VAN DER SPUY, GREBE & CLAASENS

(VGC CONSULTING CIVIL ENGINEERS

Now called Ilifa Africa Engineers)

Position held

: Secretary / receptionist

Address : Haiti Mall & Promenade Building,

now @ 21 Kingfish Creek, Meerensee,

Richards Bay)

Telephone Number : 082-**-*****

(Freek Pretorius)

Period

: January 1996 – December 1996

Reason for leaving : Contract expired

KEY PERFORMANCES INCLUDED

* Filing, of all correspondence and plans,

* Switchboard operator,

* Dictaphone typing of: Memo’s, letters, facsimiles, tenders, contracts etc.

* Copying/binding/issuing of tenders, the receiving thereof and handling of applications,

* Making/confirmation of appointments on behalf of Director;

* Keeping Directors dairy,

* Compiling/issuing wage packages for casual/site workers,

* Handling of petty cash,

* Purchasing of office stock and keeping record thereof,

* Compiling bill of quantities.

HILLSIDE ALUMINIUM

Position held : Data Capturer

(Human Resources Department for

Quest Personnel)

Address

: Hillside Smelter

Telephone Number : 035 – 908 8111

(Colyn Louw)

Period

: January 1995 – December 1995

Reason for leaving : Contract expired (employed via Quest Personnel Agency)

KEY PERFORMANCES INCLUDED

* Solely to perform the duty of capturing data of all employees, stock, correspondence etc. on the S.A.P. System.

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