Executive Assistant/ accounts payable

Keia D. Smith

*** ****** **. *** *, Brooklyn, NY 11217 * 917-***-**** * **********@*****.***

Professional Experience:

Concord International Investment Group, New York, NY 8/01-Present Sr. Executive Assistant/ Office Manager/ HR

Assist the CFO with maintaining annual financial reports, SEC and company audits, 1099’s and K-1 data validation for 70+ Company partners

Recruiting and onboarding liaison for new hire benefits enrollment in medical, dental, life, disability, HSA & 401K

Provide confidential record keeping of all new and terminated employee files

Input payroll data bi-monthly, upkeep of employee vacation/ sick day usage

Assist the Chairman in dictating, typing and distributing shareholder reports to 70+ Partners

Generate all outgoing and intercompany wire transfers/ standing instructions Company wide

Review and maintain all company related licenses and liability insurances

Monitor and reconcile corporate American Express monthly spending

Organize all travel arrangements and agendas during overseas board meetings

Generate expense reports and reimbursements for Company board meetings and events

Process all company invoice payments to ensure timely settlement of accounts payable

Reconcile all Company bank accounts monthly, process all quarterly Director fee payments

Invoice & monitor receipt of management fees and other company revenue

Manage calendars, conference calls & meeting logistics for the Chairman, CFO and COO

Maintain weekly analysis of all operational funds available between our New York, Egypt and Tokyo Offices

Liaise with Company administrators in reviewing legal and corporate formation documents

Company appointed Notary Public for all required corporate documents

Handle of all personal monthly bill payments and wire transfers for the Chairman Amerix Corporation, Baltimore, MD 7/99-7/01

Consumer Debt Counselor

Analyzed clients financial concerns and evaluated their monthly budgets while assisting with enrollment onto approved debt-management programs via telephone

Recruitment of new hires

Organized team meetings, created data entry files, generated financial reports, meeting/schedule planning, appointment scheduling and follow up

Created weekly and monthly statistical reports

Assisted with heavy call volume and answered over 200 calls daily

Used Microsoft Office Programs including Word and Excel to prepare attendance reports. Fraternity Federal Bank, Baltimore, MD 3/98-7/99

Administrative Assistant/ Customer Service

Balanced the Branch’s daily transaction ledgers

Processed and balanced the daily transactions across three Baltimore locations

Handled 12-line phone system as well as organized and filed all client data Crestar Bank, Baltimore, MD 1/97-3/98

Customer Service

Processed transactions for corporate clients

Reconciled front line teller drawer and vault reserve daily

Sold products and services to potential investment clients Keia D. Smith

474 Warren St. Apt 1, Brooklyn, NY 11217 * 917-***-**** * **********@*****.*** Education: Towson University, Towson, MD

BA in Communications

Licenses:

Licensed Notary Public

Skills:

Proficiency in Microsoft Office, Google Calendar, Google Suite, Excel, Outlook, QuickBooks, Peachtree Accounting, Bloomberg, Internet Research

Qualities:

Motivated, dedicated, dependable, self-starter, organized, team player, excellent verbal and written communication skills, strong attention to detail

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