Project Office
Resume:
Work Experience:
Document Controller, October ***2 to December 2020
Snamprogetti Saudi Arabia Co. Ltd (a Company of SAIPEM)
Saudi Aramco Project – Saudi Aramco ID #: 8040784
Primary Role
Support in analyzing, organizing and managing the document management processes and activities. Provide monitoring of resources and interface with Document Controllers. Function Representatives and Documents Service Assistants involved in the Project on Document Management topics. Ensure knowledge transfer and preservation of Document Management topic.
Duties and Responsibilities
Performed Document Control in all activities relevant to documentation management process to support and meet the needs within construction, engineering, HSE, Quality Control Department and administration for both Clients, Company and Subcontractor.
Ensured all receive Transmittal with corresponding document from Client and Subcontractor sources are checked for completeness and acknowledgment.
Ensured DCC internal logs (Excel Sheets) such as Site Technical Query, Site Instruction, Field Design Change, Technical Query, Isometric Drawings, Weld Map Drawings, Vendor, Company and Subcontractors document vital information are accurately register.
Ensured all received documents must have softcopy and PDF, Word, Excel etc. must be stored and controlled in designated folder for document traceability.
Ensuring vital information of all Client and Subcontractor Engineering Document, Drawings, Vendor Documents Cover Forms are properly in placed
Ensured all assigned signatories of Document and Drawings must provide signature before to proceed creating and preparing Transmittal to Client, Vendor and Subcontractor in line with proper email distribution to respective person involve
Created, prepared and distribution of transmittals and technical documents to client and subcontractor in accordance with company procedure as appropriate
Uploaded and downloaded of Project Templates, Vendor and Contractual Documentation into the system provided in the project.
Identified, list and record by means of transmittals all technical document movements between Client, Company and Subcontractor.
Ensuring that all out of date documents or previous issues of documents are marked/informed or stamped superseded or through email information.
Ensuring suitable files are maintained to allow the steady compilation of Project Record Books, in both hard copy and electronic format.
Registered and recording the title, number, revision status and other appropriate document related information, through EDMS and Company based system, all project related technical and procedural documents including Client.
Coordinated with the Engineering, Construction and Quality Assurance Document Controllers for the final issues of Document deliverables to the Client
Scanning, Printing, Piling, Photocopying, Transfer, preserve and maintain the Document Management Knowledge
Other Essential documents from Department engineers as requested to be transmitted to client and vendors.
Document Controller, Feb. 2010 to Aug. 2012
Mastoura for Trad. and Cont. Co. Ltd.
Performed administrative support function to provide efficient organic office.
Maintained recording of personnel data and information accurately and keep up to date.
Controlling required documents, the day to day activities within document controller system such as scanning, organizing in JPEG or PDF files, uploading docs and updating information system corresponding project and employee.
Overviewed the official documents at each time received from the respective department to update and ensure all important details and information must be accurate information in the system.
Provided appropriate compelling, tagging and filling of received project assets and employee documents.
Worked with information technology to develop the Accomax System, trained, guidance and supervision of the system user to provide the accurate record of report.
Gathered data information’s from the user in order to establish and resolve issue of the system.
Analyzed and developed data system.
Designed and implement the required data / information system.
EPM/Documentation Coordinator, Dec. 2008 to Sept. 2009
Saudi Arabian Dames & Moore
Coordinated and maintain an efficient office operation and perform responsible administrative duties of a complex and confidential nature in support of office.
Performed word processing, filing, photocopying and scanning of vital document.
Overviewed and performed data entry to the project management system.
Provided assistance to troubleshoot internet connection of the office.
Responsible to administered daily activities security and safety of the office.
Site Acquisition Supervisor, Jun. 2004 to Nov. 2008
E-Signal Inc. Philippines
Monitored the status of project documents as where required for completion of the project providing targets dates for deliverables based on the standard engineering requirements.
Ensuring documents complied are updated in the system for accurate information of the project. Prepared and proper project coordination within charge engineers for site hunting, and ocular inspection on the preferred and accurate location.
Securing and reviewed of document for compliance with specification and drawings as required. Prepared of final approved constructions drawings/plan to comply by securing government permits in order that all requirements are legal signed by the respective signatory for all required documents.
Meeting project target date being handled and to be delivered on time.
Project planning, scheduling and measuring outcomes and reports to the mangers with regards to the problems, conflicts and other matter concerning the project.
Supervised and guiding subordinates to understand and contribute effectively to the attainment of the company objectives.
Reviewed and recommending cash advances, business trip authorization and other forms concerning monetary.
Leading internal meetings for the purpose of evaluating the performance of their team.
Project Coordinator, May 2003 to Jun. 2004
EF Baldo and Associates, Philippines
Monitored and maintained the statuses of each site related to documents required in securing government permits are available.
Worked with the Team head with regard to targets deliverables of each site per month.
Prepared a weekly report (Tracking sheet Report) with coordination with the Team Head.
Controlled and monitored project budget expenses of each Site Acquisition Executives.
Prepared lessors contact person and other information.
Directly and indirectly coordinating with client/contractor.
Prepared cash advances, business Trip Authorization and other forms necessary with regards to Monetary/ Expenses.
Acted as site acquisition executive in the event that no site acquisition executive’s representative is available for unexpected site awarded by the client/contractor.
Participated to fast tract activities needed to assist in preparation of documents necessary. Joined the Team head weekly reports to the clients/ contractors.
Acted in absent of the team head.
Training/Seminars:
2017 IELTS General English Course – British Counsil, Riyadh S.A.
2015 IOSH
Scaffolding and Implementation
2014 OSHA 300 Overview
Environmental Protection Program
H2S Instructor
Behavior Base Safety
Dev. Key Performance Indicator
Documentation Course
Internal Quality Audit Course
2012 Primavera 6
2009 Health & Safety Orientation
Office Organic Training
Vehicle Safety Training 2009
Behavior Based Safety Training
2006 CADVISION Engineering Technologies
Personal Data:
Date of Birth: Status: Religion: Country:
Feb. 23, 1979 Single Protestant Philippines
NAME
POSITION
COMPANY
CONTACT INFO.
Wilbert Dalumpines
HR Recruitment Department
Saipem Saudi Arabia
Loyd Mana
Site Acquisition Coordinator
Ericson, Phils.
Angelico Argosino
Tech. Support Rep.
PSI Ser., LLC, Phils.
Contact Reference:
Christopher Edjec Bongcasan
Mob. #: +639*********
Email: ************@*****.***
Highly Document Controller experience in Project Engineering Management support including Construction, Quality Control, and HSE documentation management process in the field of Oil and Gas Plant, Gasification, Pre-Fabrication and Pipeline in completion of the projects.
Skills:
Numbering System
Project Record Establishment
Document Review
Filling Index (electronic and Paper)
Strong analysis skills
Initiative
Resourceful
Teamwork and Flexibility
Negotiation
Delegation
Teamwork
Adaptability
Qualifications:
17 years of experienced in Project Documentation execution process.
Knowledge in PAGE, COSY, EIM and ACCOMAX system process.
Project experienced Involve in Oil and Gas Plant, Pipeline, Pre-Fabrication and Telecommunication documentation activities.
Capability to perform EDMS system by accurately monitoring and tracking the status of technical document information.
Excellent skills in analyzing, organizing, and managing the document management process to anticipate the document availability and traceability.
QMS Documentation and Internal Quality Audit - ISO 9011:2008 trained
Experienced in Site Acquisition includes Surveying, Negotiating, Decision Making, Documentation in completion of acquiring government building permit requirements
Project Key Achievements include:
Effectively accomplished documentation management processed and controlled in relevant technical documents.
Successfully managed handling to run Quality Control EDMS and documentation management process effectively maintained QC Procedures, Method Statement, Inspection Test Plan, Field Density Test, Concrete Test Report, Non-Conformity Report, and Request for Inspection Report, Calibrated Instruments Certificates, Drawings, Project Quality Index, Quality Management Report, Welding and Welders Reports, AUT and MUT report.
Delivered and facilitated Document Control task supplied to Client Saudi Aramco and consistently achieved exceptional feedback from Client Saudi Aramco higher management with Certificate of Appreciation
Effectively accomplished Pre-Fabrication administration and organizational activities to track and support to the Project Manager.
Executed and acquired documents required for building permits appropriately before construction, installation, and implementation of telecommunication tower/Cellsite
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