Office Assistant Management

SACHIN SHINDE

OFFICE ASSISTANT

Cell Phone - +917*********

Email Address ****************@*****.***

Link dine https://www.linkedin.com/public-profile

PROFFESSIONAL SUMARY

Knowledge of excellent office management

Strong Negotiation skill with excellent communication and interpersonal skill

High degree of commitment to the organization with good integrity.

WORK EXPERIENCE:

Office Assistant (Administrative)

Tech Mahindra Business Services (Pune) July 2014 -Present

Manage the front desk and entire reception area

Responsible to handle the telephone enquiries.

Manage entire Administration and facility services,

Blocking conferences rooms, Travel Management, Event Management

Meeting, greeting and talking to visitors at all levels of seniority.

Maintaining hard copy files of all correspondence with clients.

Manage the documents in proper way.

Ordering taxis and couriers and other external services for senior managers.

Answering all incoming calls and then transferring them to the relevant person or department.

Responsible for all aspects of the day to day running of the filing, copying, report writing, and invoicing work

Taking on small administrative projects within different areas of the company.

Taking ownership of requests for information and dealing with them.

Providing administrational support to the management team.

Sitting in on meetings and taking notes.

Handle all the other responsibilities related to the job.

Recording accurate financial and expense spreadsheets.

Using specialist office software to process information.

Make daily work plan of seniors with proper timing.

Provide general information to the customers.

Manage the daily incoming of the customers.

Coordinate with housekeeping staff to have daily facility rounds

Ensuring checklist updated upkeep of facility.

Calendar Management, Managing Weekly FM Meeting Minutes

Supervised maintenance staff

Manage daily and routine soft service

Maintenance Housekeeping, pantry and office support services

Coordinating with Maintenance staff and Housekeeping supervisors

Managing all administrative functions, security issues and facility services and any other administrative functions as deemed by Client

Monthly Management Report to client and other reports as required

Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks.

Assist FM to send monthly-verified attendance-statement for salary processing of staff.

Ensured effective material management. Maintain proper stock registers for all type of materials/ Consumables

Responsible for the filing of billing requisitions as well as the retrieval of archived requisitions

Checking of the tool inventory of mechanical & electrical (M&E) staff by monitoring regularly and at random and Coordination with employees

Maintaining records of admin reports

Procurement of Monthly stationery and housekeeping supplies

Maintenance of Building

Managing calls of Outgoing & Incoming

EDUCATION:

Secondary School Certificate, India

Higher Secondary School Certificate, India

Perusing Bachelor Of Art

LANGUAGES KNOWN

English and French.

DECLARATION:

I hereby declare that the above information is true the best of my knowledge

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