Administrative Assistant Medical

Regina Ann Rodriguez

Dickinson, TX 281-***-**** ************@*****.*** linkedin.com/in/reginarodriguez22

ADMINISTRATIVE COORDINATOR

Forward-thinking and extremely organized travel professional and administrative management with years of progressive expertise within the world’s leading oilfield technology company. Extremely flexible with the ability to quickly evaluate and react to continuously changing situations. Comprehensive blend of planning, organizational, and communication skills. Core competencies include:

Customer Service Administrative Assistance Budget Management Shipping & Receiving Coordinator Inventory Control Coordination of Facilities Verbal, Written, Listening Skills Travel Operations Purchasing

EXPERIENCE

SCHLUMBERGER TECHNOLOGY 2012 – 2021

Administrative Supervisor

Led 8 management heads and more than 185 Engineers and Maintenance Technicians in daily administrative duties for a worldwide oil industry, such as professional correspondence, requisitions, time entry and purchasing.

Provided administrative support to operational teams for multiple departments, including scheduling, customer service, logistics, data entry, database management and ongoing technical support.

Responsible for purchasing via procurement credit card for materials, services and goods received under strict bank guidelines. Successfully allocated to correct cost accounts and signed off monthly.

Effectively generated Purchase Requisitions for services and products in SAP. Worked closely with Procurement monitoring Purchase Order status and delivery of the supplier/vendor.

Tracking expenses, including processing invoices, and follow-up to ensure closure/resolution.

Improved communication by utilizing SharePoint for agendas, documents, improved team efficiency and errors.

Monitored time entry for payroll submissions by Load Chart with feed to SAP payroll system. Separate verification entry and approval via KRONOS time system.

Liaisons with international locations to obtain necessary documentation which must accompany visa application, for example, visa notices and invitations to travel in country.

Engaged as a member of the Loss Prevention Team and contributed safety ideas, while ensuring facility is secure and well-maintained. Continuous training and monthly reporting of Observation and Intervention ideas.

Confidently upheld a U.S. Explosives Regulatory Compliance Security clearance and Trade and Customs Compliance clearance.

Travel Coordinator – MISWACO, A Schlumberger Company 2009 – 2012

Coordinated, managed, and maintained all travel logistics for offshore drilling crew, including coordination of domestic and international travel, expense reporting, and purchasing.

Diligently coordinated international and domestic travel with continuous monitoring of flight changes. Organized on-time ground transportation and confirmed hotel reservations for multiple crew changes.

Industrious observation of Visa application status updates for any regulations changes under tight constraints.

Streamlined new employee on-boarding; I-9’s, W-2’s, workstation, badges, telephone, purchased personal protective uniforms and equipment.

Successfully review employee expense reports of accurate and concise reporting for a smooth reimbursement transaction.

BOOZ ALLEN HAMILTON 2008 - 2009

Administrative Assistant – Facilities Service Operations

Greeted and assisted guests in secured clearance operation of 24 Engineers and 7 Department Heads. Providing administrative support and clerical duties for 46 Engineers and 7 Department Supervisors including, calendar management, expense reports, travel, facility maintenance and document control.

Securely directed facilities operations: managed conference rooms, building keys and technical equipment.

Promptly and successfully prepared travel and flight arrangements.

Effectively processed employee expense reports for reimbursement.

Confidently updated reports, confidential spreadsheets, emergency contacts and procedures.

Consistently processed invoices for payment, scanned invoices and packing slips.

DICKINSON INDEPENDENT SCHOOL DISTRICT 1998 – 2006

Budget Secretary – Special Programs, Administrative Assistant – Dean of Instruction

Balanced state and local funds accordingly to regulated guidelines. Enforced school rules, administrative regulations to students and parents and acted as liaison to the public.

Coordinated extra-curricular tickets sales and balanced accounts.

Independently assisted students with summer school registration.

Respectfully accounted time appointment calendar and coordinated meetings for Dean of Instruction.

Diligently balanced and managed state and local funds for fiscal years.

Prepared clerical functions such as correspondence, receiving visitors, arranging conference call, and directing calls to appropriate parties.

ADDITIONAL EXPERIENCE

UNIVERSITY OF TEXAS MEDICAL BRANCH

Administrative Assistant - Department of Internal Medicine

EDUCATION

Associate of Applied Science in Allied Health – Alvin Community College, Alvin, TX

High School Diploma – Dickinson Senior High School, Dickinson, TX

CERTIFICATIONS

Notary Public, State of Texas (expired)

Medical Assistant Certification, Alvin, TX

Administrative Assistant Level I/II Certifications – Texas Education Association

TECHNICAL SKILLS

MSWord, Excel and PowerPoint, MS Outlook, SAP, SharePoint,

Load Chart Application, and Kronos Time System, 10-key by Touch, Typing 50+ WPM

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