Executive Assistant Vice President

Tameron A. Baldwin

**** ***** ******** **., #*** Lone Tree, Co 80124 HOME: 720-***-****

E-mail: ***********@*****.***

PROFESSIONAL SKILLS

Summary: Highly driven and self-motivated learner with extensive experience working for C-Level Executives and a drive for continual improvement.

Technical Skills: MS Office Suite 2010, Microsoft Office Suite 365 which includes PowerPoint, Excel, Word and Outlook. Working knowledge of Visio, SharePoint, Concur, Oracle, Sales Force and Google Suite, Zoom, Webex, Microsoft Teams.

Skills: Organization, Collaboration, Problem Solving, Leadership, Communication, Accountability, Building Relationships and Multi-tasking. Able to handle difficult situations in a professional manner. Efficient at organizing department activities and special events, documenting department standards and user instruction sheets and user guides.

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PROFESSIONAL EXPERIENCE

Executive Assistant (2021–Present) for Community Psychiatry in Sacramento, California (Remote)

Responsibilities include:

Work directly for the CEO, CFO, COO and SVP of HR

Managed 3 Administrative Assistants

Schedule meetings thru Outlook

Schedule Teams calls

Manage all aspects of Executives daily activities including e-mails, phone calls, letters, correspondence, messages and communication with internal and external contacts

Scheduling of domestic and international travel including hotel and car arrangements

Work with pilots for CEO’s travel on private plane.

Prepare documents for public events and speaking engagements by compiling relevant information and contributing content to composition of presentations and correspondence

Prepare and track expense reports thru Concur

Perform comprehensive events planning and coordination function, including attendees, flow of information to attendees, equipment, staffing, catering and location in various cities.

Prepare and maintain confidential information and data

Ordering food for meetings

Scheduling interviews for open positions

Submit requisitions to HR for open positions

Special Projects as assigned

Attend board meetings and take minutes in various cities.

Executive Assistant (2018–2020) for Charter Communications in Greenwood Village, CO Responsibilities include:

Work directly for a Sr. Vice President and 4 Vice Presidents

Managed 4 Administrative Assistants

Schedule meetings thru Outlook

Create requisitions

Manage all aspects of Executives daily activities including e-mails, phone calls, letters, correspondence, messages and communication with internal and external contacts

Scheduling of domestic and international travel

Help employees with Visa’s and Passports when needed for travel.

Prepare documents for public events and speaking engagements by compiling relevant information and contributing content to composition of presentations and correspondence

Prepare and track expense reports thru Concur

Managed the day to day office of the Executives

Perform comprehensive events planning and coordination function, including attendees, flow of information to attendees, equipment, staffing, catering and location.

Prepare and maintain confidential information and data

Ordering food for meetings

Scheduling conference rooms

Scheduling interviews for open positions

Submit requisitions to HR for open positions

Help with new hire onboarding which includes finding them an office, setting up a new phone and pc, etc..

Special Projects as assigned

Attend board meetings and take minutes

Sr. Executive Assistant (2015–2017) for Oracle Corporation in Denver, Colorado.

Responsibilities include:

Worked directly for a Sr. Vice President of Development and 8 Vice Presidents

Corporate event planning for 200+

Took minutes

Scheduled meetings thru Outlook, maintained filing system and maintained distribution lists

Arranged domestic and international travel thru the travel website

Prepared and tracked expense reports after travel, prepared and tracked purchase requisitions, reconciled all AMEX credit cards periodically

Scheduled departmental meetings including set up in various cities, created agenda’s and arranged catering needs.

Scheduled meetings (CVC’s) with our customers. This included: working closely with the Application Sales Manager (ASM) to make sure the meeting runs smoothly, arranged the conference room, created an agenda, invited speakers, created gift bags and ordered food

Worked on assignments that are complex in nature and help staff with their needs

Used MS Word, Excel, PowerPoint, Outlook, email messaging tool, Oracle Beehive and Oracle’s other tools

Helped employees with their visa applications requirements

Sent e-mails out on the Sr. Vice President’s behalf

Composed and typed routine letters and reports, and other material

Ordered office supplies; sent out Fed Ex and UPS packages

Scheduling of interviews for open position

Submitting requisitions to HR for open positions

Kept track of expenses for Sr. Vice President thru an excel spreadsheet for budget purposes

Managed the day-to-day office

Executive Assistant (2010–2015) for National Renewable Energy Laboratory in Golden, Colorado. Responsibilities include:

Worked directly for a staff of 30 Scientists

Managed 5 Administrative Assistants

Arranged domestic and international travel thru Concur as well as submitted the travel and conference paperwork that is required by NREL then process all expense reports after travel is completed thru Concur

Helped with endnotes for Scientist working on journals and articles

Scheduled seminars for Post Doc interviews, entered new open positions into the Kenexa database for posting internally and externally

Scheduled departmental meetings including setting up in various cities and catering

Scheduled quarterly laboratory safety inspections for the department and entered findings into the inspection tracker, kept track of all lab equipment coming and going thru property pass forms.

Updated our departmental website with current and new employee biographies and kept departmental publications list updated

Tracked and communicated deliverables, tracked group training reports thru the Gateway tool

Worked on special projects such as helping with the submittal of a new FOA

Created word, excel and power point documents

Was responsible for getting computers and workstations set up for new hires, was responsible for submitting site access forms before new hires come on board, renewal paperwork for Post Doc’s, helped employees who are exiting with the separation process in share point

Managed the departmental phone lists and kept them updated, set up web conferences, completed foreign national data card forms for foreign visitors coming on site, ordered office supplies and ordered cell phones for employees

Processed invoices thru Oracle, printed out financial reports thru NQuire, created purchase orders, created check requests and requests for payment

Coordinated corporate events which included: site selection, timelines, ensured related material is produced for meetings, worked with vendors to negotiate services and fees, handled all meeting agendas, meals, audio and visual equipment, air transportation, hotel room accommodations

Executive Assistant (2003-2009) for Xcel Energy in Golden, Colorado. Responsibilities include:

Worked directly for the Vice President of Operations + 6 Direct Reports

Designed created and edited power point, excel and word documents

Maintained Vice Presidents calendars through Outlook, maintained filing system and tickle file

Scheduled travel arrangements and maintained confidential files

Greeted and directed internal and external customers, answered phones and distributed mail and ordered office supplies

Designed and administered office procedures

Prepared and entered expense reports in Concur, managed accounts payable and accounts receivable

Approved staffs time in the Maximo timekeeping system

Worked on special projects as assigned

Worked as a Project Manager on a project called Documentum, trained employees on Documentum across the fleet, created training manuals for Documentum and coordinated the training schedule, supplies and equipment for Documentum

Approved purchase orders on VP’s behalf when they are gone, paid invoices through Maximo, maintained departmental budget and reconciled credit cards

Managed the department phone and contact lists, updated and maintained departments shared folder

Helped the staff with their needs

Coordinated quarterly staff meetings with all direct reports in various cities which includes site selection and catering

Worked as part of the company’s safety team which included the following duties: set up quarterly safety meetings with all employees; brought in guest speaker to talk about different topics quarterly, assisted with employee safety training on fire extinguishers and disaster preparedness. Also assisted with the implementation of systems, procedures, processes, policies, and monitoring efforts

Gathered and updated direct reports weekly status reports and enter them into SharePoint

Set up web conferences

Coordinated corporate event planning which includes: developing and managing all major meetings which includes- site selection, timelines, ensured related material was produced for meetings, worked with vendors to negotiate services and fees, handled all meeting agendas, meals, audio and visual equipment, air transportation, hotel room accommodations, etc..

Education

Platte Canyon High School, Bailey, Co

Security Clearance

Secret Clearance

References Available Upon Request

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