Executive Assistant Administrative

ADMINISTRATIVE EXPERIENCE:

Renaissance Software Group, Atlanta, GA

Executive Assistant, June 2015- September 2019

Managed the daily operations of CEO’s office (i.e., calendar meetings, conference calls, professional events/engagements, correspondence, etc.)

Screened/direct all telephone calls and respond to all requests/inquiries

Processed invoices and ensure timely payment

Maintained inventory supplies

Provided personal assistance: appointments and errands

In His Great Name Ministries, Food Bank, Atlanta, GA

Administrative Assistant/ Receptionist, September 2014-June 2015

Provided administrative support to the Pastor (i.e., manage schedules, meetings, conference calls, professional events/engagements, correspondence, etc.)

Screened/directed all telephone calls and respond to all requests/inquiries

Provided referral information to individuals requesting food assistance and shelter

Processed all paperwork for individuals receiving food

Maintained inventory supplies

Greeted and directed guest and visitors

Provided personal assistance: appointments and errands

JP Morgan Private Bank, Finance Department, New York, NY

Executive Assistant, June 2004-September 2008

Provided administrative support to the Chief Operating Officer of Global Investments for the Global Private Bank and Chief Financial Officer of Product Support for the Global Private Bank (i.e., manage schedules, heavy domestic and international travel, meetings, conference calls, professional events/engagements, correspondence, etc.)

Facilitated and coordinated, planning and executing floor moves, telephone services and equipment

Processed payments with internal and external vendors for such items as courier services, temporary services and supplies

Processed expense reports for the entire finance department

Maintained entire finance department vacation calendars

Provided personal assistance: appointments and errands, coordinated travel details and personal finances

New Employee orientation – Prepared all office logistics identified office or work station, liaised with telecomm and IT to set-up equipment, liaised with general services for employee building access

Frank Crystal & Company, Financial Services Department, New York, NY

Administrative Assistant, June 2002-April 2004

Provided administrative support for the Senior Managing Director, Managing Director and staff

Screened/directed a high volume of telephone calls and responded to all requests/inquiries

Coordinated appointments, meetings, dining/travel arrangements, conference calls and special events

Prepared/distributed correspondence, spreadsheets, policies and memos

Processed travel/entertainment expense reimbursements and invoices for payment

Maintained departmental attendance and vacation schedules

Managed extensive filing system and contact management database

Interfaced with department executives and senior management

Credit Suisse First Boston, Investment Banking Department, Boston Massachusetts

Executive Assistant June 1997-October 2001

Provided administrative assistance for the Managing Director, Senior Vice President and staff of the Investment Banking Department

Screened/directed a high volume of telephone calls and responded to all requests/inquiries

Coordinated daily calendar of appointments, meeting schedules, domestic/international travel arrangements, corporate special events, conferences and dining arrangements

Prepared/distributed correspondence, pitch books, meeting/marketing materials and working group lists

Processed travel/entertainment expense reimbursements and invoices for payment

Assisted clients with various requests including obtaining concert/sporting event tickets, coordinating transportation/hotel accommodations and scheduling dinning reservations

Handled various personal functions including running errands, purchasing/shipping gifts, processing payments/club memberships, and coordinating family vacation schedules

Maintained and updated extensive filing system/contact management database

Interfaced with department executives, senior management and high-net worth clientele

Processed technology service requests and purchased office supplies

EDUCATION:

Marymount Manhattan College, New York

May 2002

Bachelor of Arts Degree in Communication

Atlanta Technical College, Georgia

September 2013

Certificate in Medical Terminology

Skills

Proficient Microsoft Office Programs (Word, Excel, PowerPoint, Outlook) and Lotus Notes, Lexis/Nexis, Bloomberg and Internet

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