Document Control Paralegal

Ms. Manon C. Robinson

Cell: 832-***-****

*************@*****.***

Accomplished in Records & Information Mgt.t/Document Control

Oil & Gas/ Health Safety & Environmental /Legal

RIM Supervisor/Document Control Supervisor/ Consultant /Specialist with over

25 years within the field. Implements cost control measures to ensure operations remain within company target. Maximize bottom-line performance through staff management, loss control and inventory management initiatives, responsible experience in a records management leadership role. Possess and utilize knowledge, experience, and understanding of records management concepts, processes, and practices to enhance records management program

EDUCATION

Paralegal Certificate at Southwestern Professional Institute ; Completed Paralegal Studies at the Center for Advanced Legal Studies., received Paralegal Certificate/Letter of Completion from - ABA-Approved Paralegal Program. Graduated March 2007.

PROFESSIONAL ORGANIZATIONS

ARMA-1998; Natl. Notary Assoc.-Since 1998; Houston O&G Professionals; Inside the Records Room; Electronic Documents & Records Mgt.; RIM Prof.; Record Storage Mgt.; Texas O&G Prof. & Exec.; Midstream & Upstream Professionals

OFFICE/LEGAL SKILLS

Document Control; Legal Research; Analytical Reading; Accounting; Real Estate Law; Litigation I and II; Legal Writing; Admin. Law; Introduction to Law; Contract/Torts; Speech Communications; Domestic Relations; Business Organizations; Wills, Trust & Probate Law; Microsoft Office Suite: (Word, Excel, Access, PowerPoint); Total Commander; LiveLink/Open Text ECM Suite; Visio; Scanning; SmeadSoft Records Mgt. System: WSRM; iManage (IRM).

Responsible for Client records at all stages, including creation, retention, storage, retrieval, protection and final disposition. Experience with EDMS with creation, maintenance, storage/preservation, protecting, inventorying, scheduling, indexing and dispositioning active and inactive records. Experience developing and applying retention schedules and developing records management procedures. Demonstrated experience using and developing files in MS Excel. Knowledge of Open Text, LiveLink & iManage, WSRM, SAP records management systems.

EXPERIENCE

12/2016 to Present Sr. Legal Records Assoc. /Team Lead

NortonRoseFulbright 1301 McKinney, Ste. 5100, Houston, TX. 77010

Work closely and proactively with legal counsel, legal assistants, project assistants, secretaries.

Responsible for leading, planning and managing the records management program for electronic Company records and non-electronic records.

Execute daily/monthly records activities in two computer generated systems.

Monitors, configures and administers enterprise records management information systems and uses them to enforce retention policy.

Act as Primary Records contact which includes providing supervision and direction to Records Team.

Keeps Senior Management informed on current and projected operational requirements, issues, legislative, and regulatory matters.

Facilitates communications among these offices in matters relating to records/information assets and the management of risks to those assets.

Database Management and Maintenance to ensure records are accurately documented and stored.

Maintenance of the inventory stored within the records department, including route file purges and transfers to files to two offsite storage facilities.

Management of the Firm’s inventory of boxes in an offsite facility, including the offsite filing system, box retrieval, box additions and box refiles within the inventory.

Management of the annual file destruction and box audit process.

Maintenance of supply inventory within the records department.

Development of procedures to ensure the highest level of service and accountability.

Maintenance of all hard copy files and documents, including permanent, work paper, audit, confirmation, correspondence, restricted, research files.

Preparation of files to be shipped to offsite warehouse. Includes computer input of boxes and content of each box. Each box must be numbered for retrieval purposes.

Generate reports from the records database for internal customers.

Conduct follow up with internal customers for return of retrieved items to records department and/or storage.

Ensure quality assurance initiatives are being observed at all times.

Actively work on procedure refinement.

Provide and run monthly reports as requested.

Communicate with clients on jobs or deadline issues.

Prioritize and monitor work flow.

Identifying, organizing, maintaining, and accessing all of the records created or received by organization in its day-to-day operations. These records can be electronic or paper and include virtually everything that passes through an organization's doors.

Improving productivity, cutting costs, and complying with legislative, regulatory, and internal policy requirements.

Manage electronic data - email, forms, documents, spreadsheets, and databases - must be effectively managed to both tap into its true potential and for retention and compliance.

Create strategies for planning, and training to effectively manage electronic data were reviewed.

Prepare records for offsite warehouse storage as necessary. Manages over 116,000 boxes for large legal firm.

Supporting 213 Attorneys, and other employees who created or used the files.

Planned and organized the reconfiguration of the in-house storage facilities.

Responsible for the firm's client records at all stages, including creation, retention, storage, retrieval, protection and final disposition.

Creation of new files, following established procedures

*Data entry into the records management database WSRM/iManage

*Prepare records/boxes for off-site storage as necessary, adhering to document retention policies

*Locate/retrieve files at client request

*Follow-up on checked out files to guarantee records are returned in a timely manner

*Participate in department projects as needed

*Provide a high level of customer service and respond to all customer requests within the established standard time frame

Communicate with client on job or deadline issues

Liaise with offsite storage vendors when needed

Manage a series of 2 different offsite facilities, including in-house boxes

Reorganized archived files and open files resulting in reduction of retrieval time by 75%.

Creation of new files, following established procedures.

Follow up, generate and locate records.

5/2015 thru 12/2016 HIM/HSE; RIM; Document Control Assistant TOTAL Petrochemical

1201 Louisiana St. Ste. 1800, Houston, TX. 77002

Responsible for the company’s records at all stages, including creation, retention, storage, retrieval, protection and final disposition.

4/2016 thru 11/2016 HIM Document Technician- Medical Records Randstad/Night Contractor

Houston, TX.

4/2013 thru 4/2016 RIM Document Imaging Lead/Consultant MJ Enterprises,

Houston, TX.

4/2012 thru 3/2013 Records & Information Mgt. Supervisor- Sabine Oil & Gas

1415 Louisiana St., Ste. 1600, Houston, TX. 77002

.2007 thru 2012 Records & Information Mgt. Supervisor- Milagro Exploration

1301 McKinney, Ste. 500, Houston, TX. 77010

1997-2007 Sr. RIM Tech, /Coordinator/Lead Southwestern Energy Prod. Co. 10000 Energy Dr., Spring, TX. 77389

References

Patricia Farmer SWN 713-***-**** Ex Co-worker

Harold Bailey Grocers Supply 281-***-**** Ex Supervisor

Kenya Van Doren-Buggs US Gov 202-***-**** ARMA Associate

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