Personal Assistant Receptionist

*

NICOLE BENVENUTI

Address: ** ******* ****, ************, ******** 1449

Phone: 064-***-****

Email: *********.*******@*****.***

WORK

EXPERIENCE

FEB 2005 – DEC 2009

RECEPTIONIST, Interprise PTY LTD

Responsibilities:

• Entry level position

• Promoted to Implementations assistant in 2007

JAN 2009 – FEB 2011

PERSONAL ASSISTANT, Witcolor Digital Printing

Responsibilities:

• Personal assistant to the Director of the company

• Maintaining all appointments in diary

• Consistently trying to obtain new client basis as well as maintain existing clients.

• Invoicing, quotations and credit notes on a daily basis.

• Liaising with clients and scheduling meetings.

• Oversee all marketing, advertising and promotional staff activities. Reason for leaving: Company Owner relocated to China MAY 2011 – DEC 2011

FRONT LINE RECEPTIONIST, Melrose Arch Aesthetic Centre Responsibilities:

• Electronic Diary management of Director

• Preparing quotations

• Invoicing clients, Filing.

• Daily intake of cash and daily cash up

• Ordering of new stock and stock take

• Bookkeeping

Reason for leaving: Doctor relocated

JAN 2012 – MAR 2013

PERSONAL ASSISTANT, Ecliptic Estate Management (Subcontracted to The Willies Estate)

Responsibilities:

• Answering of incoming calls and directing calls

• Dairy management for the Estate Manager

• Setting up appointments and meetings

• Minute taking, Typing and word processing

• Daily use of a variety of software packages

• Booking flights, transport and accommodation

• Preparing letters and presentations

• Basic payroll and wages and staff leave

Reason for leaving: Contract ended by Sub-Contractor 2

AUG 2013 – SEP 2015

PERSONAL ASSISTANT, Expo Guys

Responsibilities:

• Purchas orders and invoicing

• Acting as buyer on behalf of warehouse ensuring build up stock is in order.

• Completing and submission of all tender documents

• Planning of all electrics, carpeting and furniture etc. on exhibition stands.

• Opening of all job cards for all new jobs

• liaising with designer’s and other staff regarding set up etc.

• Project managing with buildup and break down of stands

• Quoting and invoicing clients as per their stand requests.

• Cold calling for new clients

• Diary management, travel and accommodation

Reason for leaving: New opportunity

OCT 2016 – FEB 2018

PA / SALES ADMINISTRATOR, Top Notch Car Rental

Responsibilities:

• Purchas orders and invoicing

• Daily bookings on fleet: Rental vehicles

• Liaising directly with clients

• Opening of new invoices, loading customers on Novtel system.

• Daily invoicing and statements

• Creating Sanral e-toll reports

• Booking of vehicle services, roadworthy, license renewal etc.

• Daily report of vehicle fleet

• Month end recon on ABSA fleet petrol card

• General basic office and administration duties

• Basic logistics planning

Reason for leaving: New opportunity

MAR 2018 – SEP 2019

FRONT OFFICE RECEPTION, Diagnostic Radiology Services Inc Responsibilities:

• Billing / Quotations

• Patient and procedure bookings

• Liaising directly with Doctors

• ICD 10 and tariff coding for all MRI and CT scans

• Obtaining authorization with all medical aid schemes for all procedures.

• Hospital bed bookings

• Loading and updating patient details on HIMS System

• Petty cash/ Daily cash up of all payments received. Reason for leaving: Retrenched

3

FRONT OFFICE ADMIN / PRACTICE MANAGER ASSISTANT, BerkowitzShnier Inc Orthotists and Prosthetist – Current

Responsibilities:

• Billing / Quotations

• Patient and procedure bookings

• Invoicing / Credit Control

• Liaising directly with Doctors

• Diary Management / Theatre Attendance

• Scoli Brace – Club Foot – AFO – Prosthetic order management

• General Daily Practice Management

EDUCATION

The Hill High School

Matric 2004

English – Speak, read, write

Afrikaans – Speak, read, write

ADDITIONAL

SKILLS

Microsoft Office package: Microsoft Word, Excel, Power Point Computer literate

PERSONAL DETAILS Date of Birth: 13 April 1985

Nationality: South African

Gender: Female

Home Language: English

Other Language(s): Afrikaans

Driver’s License: Light Vehicle

PERSONALITY I would like to introduce myself as being an intelligent, hardworking, adaptable, confident and dynamic individual. I believe I have excellent communication skills and I am a good team player but easily adapt to focus on tasks assigned to me. I have 10 years’ experience working in interesting industries and many facets of office support and assistant roles. My key strengths are coordinating various responsibilities assigned to me and I believe that I manage to do so with effective operational and organizational techniques, and I believe that I can take the initiative to be proactive without being supervised.

I have a good oral and written command for both English and Afrikaans and I ensure that all correspondence and figures are accurately documented. I am seeking a career within an organization; where I can grow and establish myself and for years to come. I am willing eager given the opportunity to do so.

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