Executive Assistant Manager

Donna January

Phone: 405-***-**** *************@*****.***

Summary

Office and Accounting manager with 20 years of leadership experience. Energetic and reliable. Results-oriented team-player eager to bring strong administrative skills to a growing company in need of top-level support. Versed in running efficient daily business operations.

Highlights

• Accounts Receivable/Payable

• Accounting Procedures Knowledge

• Excellent Managerial Skills

• Supervision and Training Experience

• Event and Travel Coordinator Experience

• Problem Solving Skills

• Strong Organizational Skills

• Self-directed

Experience

CAC Financial Corporation January 2018 to August 2020 Oklahoma City, OK

Staff Accountant

• Reconciliation of Bank Statements and Credit Card accounts

• Posting of vendor payments

• Journal entries

• Accounts Payables

• Office Supplies Manager

Novad Consulting Group February 2017 to August 2017 Oklahoma City, OK

Temporary Accounts Payable position

• Accounts Payable data entry

• Conversion Desk

Mercer Valve Company, Inc November 2013 to September 2016 Oklahoma City, OK

General Ledger Accountant

• Audit of Accounts Payable and Accounts Receivable

• Preparation of Use Tax Reports

• Open and assigned new vendor accounts

• Posting of pre-payments

• Accounts Payable General Ledger maintenance

• Supervision and training for A/P new hire

• Coded the general ledger and processed vendor invoice payments

• Rectified escalated accounts payable issues from employees and vendors

• Issued Purchasing Materials Requisitions

• Prepared reports for month end closing

American Education Corp/K12, Inc. July 2002 to September 2013 Oklahoma City, OK

Office/Department Manager/Accounts Payable/Accounts Receivable

• Assisted the CFO and Controller

• Received, recorded, and banked cash, checks, and vouchers as well as reconciled records of bank transactions.

• Investigated and resolved discrepancies in monthly bank accounts.

• Calculated figures such as commissions, discounts, percentage allocations and credits.

• Coded the general ledger and processed vendor invoice payments.

• Opened and assigned new client accounts.

• Rectified escalated accounts payable issues from employees and vendors.

• Researched and resolved billing and invoice problems.

• Provided logistical support to visiting executives in coordination with other executive assistants.

• Approved travel expenses and reimbursement requests.

• Maintained inventory and maintenance schedules.

• Coordinated overnight travel arrangements and accommodations.

• Maintained confidential information, such as pay rates, bonus targets and pay grades.

• Worked with management to document and offset unusual expense variances in their respective areas.

Black Gold September 2000 to June 2002

Oklahoma City, OK

Office Manager/Executive Assistant

• Planned and executed sales meeting and auction events.

• Scheduled and confirmed appointments for management.

• Screened telephone calls and inquiries and directed them as appropriate.

• Organized and coded all documents related to due diligence for acquisitions.

• Programmed equipment for new hires.

• Performed routine back up for database.

• Maintained inventory and maintenance schedules.

• Handled incoming and outgoing correspondence, including mail, email and faxes.

• Checked mail, shopped for supplies and handled bill payments.

• Researched and collected options for the best pricing on hotels and flights.

• Made travel arrangements for the CEO and in-coming guests.

• Created expense reports.

• Managed accounting operations, accounting close, account reporting and reconciliations.

• Prepared and processed payroll and annual bonuses.

• Calculate and disburse figures such as discounts, percentage allocations and credits.

• Made monthly tax deposits.

• Created general ledger for the accounting system.

• Coded the general ledger and processed vendor invoice payments.

• Received, recorded, and banked cash, checks, and vouchers as well as reconciled records of bank transactions.

Software Experience:

MAS 200(Sage), QuickBooks, Oracle, Word, Excel, and Outlook. Education

Rose State College August 1996 to October 1997

Midwest City, OK

IT Management

Bethany High School

Bethany, OK

High School Diploma

References: Available Upon Request

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