Administrative Assistant 3

JWAN S. JONES

**** ********* ***** *******, ** **434 757-***-**** **********@*****.***

Experienced Administrative Assistant

Accomplished professional with a proven ability to develop and implement administrative principles, practices, analytical methods and techniques, known for providing top-notch support to senior leadership and team members. Functions independently and thrives within a team to support strategic planning and corporate goals. Highly functional in fast-paced cultures and remains flexible in constantly changing environments, with a superior ability to deliver unique and reliable solutions. Adept at handling confidential and/or sensitive information with discretion. Core competencies include:

Communication: Writes and verbally articulates in a language that is easily understood by intended audience; represents organizational unit on administrative matters

Analytics: Gathers, collects, records, tracks, reports and verifies data and information for multiple projects; detail oriented

Technical Skills: Microsoft Excel, PowerPoint, Visio, Outlook and Word Professional Experience

Newport News Shipbuilding

A Division of Huntington Ingalls Industries

02/07/2002 – 02/26/2021

CVN 65 Inactivation & Dismantlement Administrative Assistant III 11/2011 – 02/2021

• Responsible for day to day administrative responsibilities for the Program Director, Program Manager and the Shipboard Superintendent.

• Coordinated cross-functional and global meetings, and domestic/international travel arrangements.

• Responsible for meeting logistics; including conference room reservations, catering, audio-visual equipment, and attendee coordination.

• Processed highly confidential and critical information (salary, promotions, requisitions, bonus allocations, premium pay and performance management rating assignments) on a routine basis with discretion and in confidence. Familiar with the following systems/processes; SAP, Visitor Management System, RequestIT, AdTrav and Apptricity, CUAS, Cisco WebEx, and Opportunity for Improvement (OFI).

• Maintained a comprehensive filing system, answer phones, process mail, and represent management in a professional manner dealing with high level customers and clients.

• Coordinated projects assigned by the Director and continuously follow up on items delegated to team members to effectively keep the team aligned and focused.

• Maintained CVN65 phone list and organization chart.

• Telework - Efficiently continued to perform my position from home for 11 months, until a company down- sizing.

CVN 21 Program Operations Document Control Processor 05/2009 – 11/2011

• Conducted quality control for the analysis and staffing of sensitive and classification markings, declassifications statements, and special security stipulations to ensure that markings are in accordance with DoD regulations.

• Composed and coordinated the distribution of office communications typically relating to procedural changes and work status, in accordance with general instructions, priorities and program goals.

• Completed fed ex, electronic mail, scanning, and reproduction of correspondence.

• Maintained status tracking and filing systems for both classified and unclassified correspondence, forms, reports and other materials within the department or division. CVN 70 Aircraft Carrier Overhaul Administrative Support II 05/2007 – 05/2009

• Maintained the Managers calendar and his direct reports.

• Presentation development – PowerPoint Presentations

• Review, edit, and determine distribution of incoming and outgoing correspondence.

• Coordinated travel, along with generating Travel Authorizations and Expense Reports.

• Maintained a quarterly up-to-date departmental organizational chart.

• Created filing system (not been done before). Establish and maintain organized work environment.

• Continued to support the Radiation Department issuing Dosimetry badges. Radiological Control Administrative Support II 02/2002 – 05/2007

• Performed quarterly review of the Administrative Operations Manual to revise work practices as needed.

• Liaison between the badge issue facility and the Radiation Health Lab.

• Record keeping - Assisted in the maintenance of radiation exposure records for individuals within the Dosimetry Program. Generate, review, and Distribute monthly reports and various correspondence letters to internal department supervisors.

Education

Bethel High School – Hampton, Virginia Standard Studies Diploma 06/1997 Volunteer Experience

The Hurrah Players Theatre Company – Norfolk, Virginia 09/2013 – Present

• House Manager: Responsible for the care/well-being of the audience and the areas of the theatre that the audience uses. Quickly familiarize self with seating charts. Comfortable supervising others and working with the general public.

• Assistant Stage Manager: Facilitates cues between Production stage Manager and cast/crew. Assists with execution of cues (i.e. moving set pieces) Capable of clear and efficient communication. Works well under pressure with a large size cast.

• Stage Door Monitor: Ensures that only authorized persons are admitted through the back stage door.

• Concessions Manager: Supervises sales of concessions before performances and during intermission.

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