Executive Assistant Manager
Resume:
Rebecca D. Owens-Martel
************@*****.***
OBJECTIVE:
I am seeking a position as a trusted business partner providing comprehensive coverage of all day-to-day administrative responsibilities freeing executives to focus on leadership, team building and critical decision making. I am eager to again utilize my prior experience, knowledge and talents to assist in driving successful outcomes.
PROFESSIONAL EXPERIENCE:
WATERSTONE PROPERTIES GROUP, Needham, MA, July 2019 – Apr 2020
Executive Administrator to Partners
Manage challenging calendars with multiple urgent priorities
Manage emails – tracking all responses needed and responding on behalf of the partners when appropriate
Compose correspondence for business and personal requests and manage follow up
Perform research for partners for both personal and business needs
Attend Project Meetings and record and follow up on action items
Track documents ensuring they are signed, witnessed, notarized, returned and deadlines met
Electronically file documents
Prepare presentation slides and spreadsheets
Prepare Letters of Intent as directed by Partners
Plan all logistics for offsite meetings
Make travel arrangements and prepare detailed itineraries
Complete expense report for company credit card
Other projects as assigned
AUTOPART INTERNATIONAL, Norton, MA July 2018 – July 2019
Subsidiary of ADVANCE AUTOPARTS
Executive Assistant to Leadership Team
Manage Calendars ensuring relevant documents are available for meetings
Attend Senior Leadership Staff Meetings – prepare agendas, record and follow up on action items
Make travel arrangements and prepare detailed itineraries
Complete expense reports
Member of AutoPart International Annual Conference Planning Team
SONESTA INTERNATIONAL HOTELS CORPORATION, Newton, MA January 2018 – July 2018
Executive Assistant to the President and CEO
Manage Complex Calendar ensuring relevant documents are available for meetings
Make travel arrangements and prepare detailed itineraries
Complete expense reports
Member of Sonesta Annual Conference Planning Team
Assisting with Space Planning for Corporate Office
Planning of Corporate Social and Charitable Events
TAKEDA, Cambridge, MA December, 2017 - January, 2018
Executive Assistant to VP and Head, Global Clinical Science, CNS
Interim Position – Assistant returned January, 2018
Manage Complex Calendar ensuring relevant documents are available for meetings
Make domestic and international travel arrangements and prepare detailed itineraries
Complete expense reports
Process Purchase Order Requests
Maintain electronic and paper filing system
THERMO FISHER SCIENTIFIC, Waltham, MA August, 2017 - October, 2017
Sr. Executive Assistant to SVP Strategy & Corporate Development
Interim Position – Assistant returned October, 2017
Manage Complex Calendar ensuring relevant documents are available for meetings
Make domestic and international travel arrangements and prepare detailed itineraries
Complete expense reports
Maintain electronic and paper filing system
MCGRAW HILL EDUCATION, Boston, MA August, 2013 - May, 2017
Executive Assistant to the CDO/ Administrative Services Manager
Manage Administrative Staff, Digital Platform Group, (Boston, NYC, Columbus, Santa Monica, Seattle)
oAdministrative Staff is responsible for office management, onboarding of new employees and contractors, invoicing, processing of contracts, and providing executive support to SVP's and VP's
Provide comprehensive Executive Support to the Chief Digital Officer (CDO) – department of one thousand employees
Keep CDO well informed and prepared for upcoming commitments and responsibilities, following up appropriately
Liaison to MHE Executive Officer Colleagues & Digital Platform Group Executives
Responsible for detailed meeting preparation and planning for both internal and external meetings - agenda content, timing, participants
Plan Conference attendance - speaking engagement preparation, media interview scheduling and potential partnership meetings
Draft acknowledgement letters, emails and personal correspondence on behalf of the CDO
Attend Senior Leadership Staff Meetings – record notes, and follow up on action items
Plan yearly off site meeting for Extended Leadership Team of seventy
Make complex travel arrangements and provide challenging calendar management & expense reporting
Complete special projects from conception to completion
Work well under pressure and handle a wide variety of activities and confidential matters with discretion
Provide leadership to build relationships crucial to the success of the department and manage a variety of special projects for the CDO some of which have organizational impact
Prioritize conflicting needs; handles matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
Keep abreast of all major hires, acquisitions, and their effect on the organization
Work to achieve and serve as a persuasive advocate to McGraw Hill values, culture and mission
ASCEND LEARNING, Burlington, MA October, 2010 - August, 2013
Executive Assistant to the CEO/ Corporate Administrator
Liaison to Providence Equity Partners Board of Directors, Ascend Executive Team, & GM’s of six Business Units
Responsible for complex scheduling and travel for CEO and planning of offsite executive meetings and events
Participation in a variety of special projects (onboarding process, database selection, cost saving initiatives)
Coordinator for Senior Executive Recruiting
Administrative manager, Supervise Office Manager, Administrative Assistant and Receptionists
Responsible for space planning, & all building related issues
Coordinator of Office Move (260 seats) from Sudbury & Maynard to Burlington, MA
KBS REALTY ADVISORS, Boston, MA September, 2002 - October 2010
Executive Assistant to President/Administrator, Eastern Region
Responsible for scheduling and travel arrangements for President
Administrative manager, Eastern Region’s four regional offices
Prepare various regional reports, research and special projects as assigned
Prepare Operational and Capital Budgets, Eastern Region
Coordinated office moves and expansion in Boston, MA and office openings in Atlanta, GA and Washington, DC requiring budgeting, planning and scheduling of build out, selection of new phone, voicemail system, T1, office furniture and equipment, artwork etc., keeping project within budget
Supervise administrative assistants
HR Representative, Recruiting and Generalist, Eastern Region
EDUCATION:
Mount Ida College, Newton, MA
A.S., Medical Assisting, Office Management
CERTIFICATE
Human Resources, Stonehill College, N. Easton, MA
SKILLS:
Microsoft Word, Excel, PowerPoint, Outlook; Visio,
NOTARY PUBLIC
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