Document Controller
Resume:
MARK OKOMA
Toronto
***********@*****.***
Profile
A document controller with a proven ability to establish and maintain an effective filing and archiving system for paper and electronic documents and files in accordance with company procedures. Possessing extensive knowledge of electronic data management systems
Easy going by nature and able to get along with both work colleagues and senior managers, currently looking for a suitable document controller position
Work Experience
Balfour Beatty Construction UK Dec 2014 - Till Date Document Controller
Responsible for establishing and maintaining an effective document control system. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties. Duties
Maintained a tracking facility to enable documents to be updated easily
Presentation and filing of documents and drawings
Created and continually developed configuration and documentation process suitable to the business needs
Implemented the configuration management policy and standards
Ensured changes to the configuration tools and processes were properly approved and communicated
Maintained integrity of the Configuration and Documentation management database
Ensured that all health and safety requirements were followed in line with company policy and procedures. Coordinate with staff and organise for printing, and any other admin duties
Updated and maintained standard Forms to be used for the project such as Transmittals, Drawings
Review Comments Form, Material Submittal Approval Form, Design Field Change Form, etc Carillion PLC UK Oct 2013 - Nov 2014
Document Controller
Duties
Ensured that company procedures are followed with regard to the flow of information, and contribute to QA procedure review, and its upgrade and implementation
Controlled the document master file and updating register accordingly
Typing and logging letters and contract correspondence
Typing meeting minutes
Co-ordinated the role across the Project team to ensure a seamless flow of information to meet team requirements, Project targets & programme
Any other general duties requested by the project manager/site manager
Managed the in-house web-based document collaboration system, uploading, downloading drawings, scanning and uploading received hard copy documents, maintaining up to date drawing files and registers, collating and issuing of drawings and tender packages.
Managed internal and external users to ASITE and dealing with queries and complaints.
Used Microsoft Office to send email and meeting requests, produce correspondence, reports and minutes. Michael Lonsdale Ltd UK Jan 2012 - sept 2013
Document controller
Duties
Responsible for maintaining hard copy information
Issuing and distributing controlled copies of information.
Managing and maintaining the Document Control System.
Provided advice on procedures of issue and methods in accessing the system.
Ensured all documents are as up to date as possible within electronic filing system
Ensuring that drawing transmittals are acknowledged to avoid disputes
Archiving, photocopying, scanning, converting drawings to various file formats, binding, and assisting the Project Team as required.
Skills
Strong IT, database and communication skills.
Experience with document control packages such as Asite.Eb,sharepoint,BIW(conject) and Aconex
Excellent interpersonal skills and a professional telephone manner.
Utilizing a range of office software, including email, spreadsheets and databases.
A comprehensive understanding of health and safety regulations.
Ability to evaluate, prioritize, organize and delegate work schedules Education and Certifications
University of Wales, B.A(Hons)
PRINCE2 Certified (Foundation)
ISEB Certification (Foundation) in Software Testing
Excellent Customer Relationship Management (CRM)
Treating Customers Fairly (TCF)
Proficiency in Microsoft Office Suite i.e., Microsoft Word, Excel, PowerPoint, Outlook & Access
Knowledge of MS Project and MS Share point
References
Available on request.
Contact this candidate