Brenda Akello Otumba

P.O.Box **-*****, Kikuyu

Tel: +254-*********

Email: adke84@r.postjobfree.com

Professional Profile

Skilled Communications Officer and Project Assistant offering six years’ experience with in-depth knowledge of all areas associated with administration, project management, events organisation, public relations and customer service. An effective, polished and articulate communicator who quickly gains the trust and confidence of clients, senior management and key decision makers. Results oriented and keen at identifying opportunities for improvement of information to help maximize customer satisfaction and meet ever changing business needs. My goal is to get a position where I can exercise my experience within a company that strives towards business growth.

Education and Professional Qualifications:

Master of Science in Procurement and Logistics, Jomo Kenyatta University of Agriculture and Technology 2014 to 2017

Bachelors of Commerce (Second class Honors, Upper Division), University of Nairobi 2010 to 2013

Diploma in Procurement and Supply, Chartered Institute of Purchasing and Supply (CIPS), 2013

Key Professional Skills

Comprehensive understanding and experience of administration procedures and policies.

Great verbal and written skills.

Excellent interpersonal skills.

Great time management skills.

Attentive to detail, accurate and keen observer.

Professional Experience

Communications Officer from November 2018 to date

British Chamber of Commerce Kenya (BCCK)

Duties and Responsibilities:

Successfully prepared the Chamber’s Communication Strategy.

Preparation of monthly newsletters and weekly news blasts.

Preparation of annual reports.

Preparation of weekly blogs.

Actively maintain and post Chamber events and information on all social media platforms.

Create reports on events and have them ready to go out to members after every event.

Ensuring website content is relevant and up to date. This also includes updating the website with any new Chamber information and maintaining good relationship with website vendors for good support.

Research on Kenya and UK opportunities, news making headlines and UK companies’ engagement in Kenya.

Managing member services which includes overseeing the joining process and communication with prospective members, ensuring procedures are followed and records are well kept. I also manage member’s sponsorship of website and events. I proactively maintain the Directory of Members.

Organizing Chamber CSR events which includes preparation of budgets, liaising with the beneficiaries and preparation of reports.

Project Assistant for the period January 2014 to August 2018

International Development Research Center-CBPP Project, Kenya Agricultural and Livestock Research Organization-Muguga North

Duties and Responsibilities:

i)Procurement Assistant;

Ensuring purchase orders are in line with the requested goods and services

Soliciting bids and quotations from vendors for items in adherence with the institute’s policies

Preparing minutes of the Tender Opening Committee

Preparing Local Purchase Orders

Following up on suppliers for delivery of goods and services

Handling all invoices for payment and filing documents accordingly

Assuming all duties and responsibilities of the Institute Supply Chain Manager in his absence

Asset coding and tagging

Preparing contracts between the institute and suppliers

Preparing budgets for the Institute.

Ensuring accuracy, reliability and timeliness of procurement procedures

Identifying and building new supplier relationships

Maintaining an up-to-date Fixed Assets Register

ii)Administrative Assistant

Monitoring the budget and helping to ensure that resources are used efficiently

Organizing meetings with donors and ensuring that they are communicated to on time

Reporting updates verbally and written to the Project manager as and when required

Managing and scheduling all meetings and appointments of the Project Manager

Organizing flight bookings and accommodation for various donors and top management travelling into and outside the country for various meetings

Assisting the project manager in producing proposals, plans and reports

Maintaining project files and databases

Industrial Attachment;

Kenya Agricultural and Livestock Research Organization (KALRO, Muguga North)

August-November 2013:

Duties and Responsibilities:

Writing monthly reports as required and directed by my supervisor

Recording and changing prices for goods as received

Following up on suppliers to ensure there are no delays in delivery of goods and services

Helping out in the review of systems and functioning processes in the procurement department

Managing and updating supplier database

Industrial Attachment;

Ministry of Information, Communication and Technology, July 2013:

Duties and Responsibilities:

Recording issue and receipt of inventory

Writing monthly reports as required and directed by my supervisor

Monitoring movement of stock

Filing and updating records

Maintaining an up-to-date list of suppliers

Professional Membership

Member of the Kenya Institute of Supplies Management (KISM)

Member of the Chartered Institute of Procurement and Supply (CIPS)

Referees

Please feel free to contact the under mentioned concerning my competence, work ethic and performance.

1.Dr. Eric Mungube Ouma,

Centre Director,

KALRO, Muguga North,

P.O.Box 32-00902,

Kikuyu.

Cell Phone: +254-*********

Email address: adke84@r.postjobfree.com

2.Dr. Allan Kihara,

Lecturer,

Jomo Kenyatta University of Agriculture and Technology

P.O.Box 147**-*****,

Nairobi.

Cell Phone: +254-*********

Email address: adke84@r.postjobfree.com

3.Dr. Jacinta Aswani Kwena,

Senior Lecturer and Dean School of Education,

Pwani University (Educational Psychology Department),

P.O.Box 195-80108,

Kilifi.

Cell Phone: +254-*********

Email address: adke84@r.postjobfree.com

Contact this candidate