Document Control Project

SUMMARY

Document Management Supervisor with ** years of experience in refineries; LNG liquefaction and gasification projects; chemical plants; and nuclear power plants. Responsibilities include supervising, maintaining, and processing engineering and vendor documents in Aconex, an Engineering Document Management System (EDMS), and Fusion Live (GNLQ document management system); developing project specific procedures for document control and document numbering systems, job hour estimates; and providing training to project personnel for Aconex.

NOTABLE SKILLS

Takes responsibility for all document and data management aspects of projects.

Understands EDMS and instructs project team members on the proper usage.

Coordinates with project team to ensure proper storage of deliverable documents and collection of required metadata.

Supports information management work processes.

Coordinates both internal and external document reviews.

Facilitates transfer to data between all EDMS tools.

Monitors progress of project handover requirements for hard and soft copy documents upon project completion.

Provides document control assistance/support to the project management, engineering, client, construction, and project control teams as required for project and document controls.

Supports global multi-office execution by maintaining interfaces between document management personnel and project teams in different offices.

Receives and logs all deliverables into Aconex and then creates and distributes transmittals to the clients, vendors, and project personnel, as directed.

Post documents/drawings to project webpage, SharePoint, Fusion Live, and OneDrive.

Provides oversight of document control activities on projects, and performs quality review of documents and other deliverables so that project specifications and standards are met.

EXPERIENCE

Bechtel/OG&C

Document Management Supervisor

GNL Quebec Energie Saguenay Project Houston, Texas

September 2019-April 2020

Maintained database integrity by insuring there is a plan for number formatting for each customer that includes GNL Quebec customer codes and revisions; monitored emails and notifications from all customers and created assignments for actions of implementation; processed engineering documents in Aconex and exported to Fusion Live (GNLQ document management system); actively participated in meetings and presentations related to digital procedures; provided documentation, reports and status updates as requested; and performed other duties as assigned.

Atlantic LNG Upgrade Project Houston, Texas

August 2013-August 2019

Responsible for document management activities, such as importing and exporting all documents from a different LNG document data base to one document database; responsible for E-Room coordination; provided E-Room training, and Infoworks training; wrote document management procedures/instructions; assisted with document management activities at job site, client interface, and administrative staff support; and provided support for project turnover, close out activities, and project data books.

Chevron Pascagoula Base Oil Project Houston, Texas

May 2007-August 2013

Responsible for supervising the coordination of records and information from creation or receipt through processing, distribution, organization, storage and retrieval, and ultimate disposition; responsible for ensuring documentation is systematically managed and aligned with the company’s document management systems and processes; responsible for supervising and providing direction and guidance over a staff of document controllers and comment administrators; provided input to man-hour forecast and planning tools based on current and future project work load; administered the personnel activities of the Document Control Department including recommendations related to manpower requirements and recommendations for personnel development/promotions; evaluated staff’s career development plans through periodic reviews sand provided mentoring to improve staff effectiveness and skills; provided technical guidance and instruction to staff in relation to Document Control policies, including group management system procedures; coordinated implementation, training and development of internal document control databases with company personnel; and provided input to training records for internal document control database.

Document Control Lead/Supervisor

Atlantic LNG Project -Train 1 thru Train 4 Houston, Texas

May 1994-April 2007

Oversaw the management of controlled documentation throughout the document lifecycle; developed and maintained accurate traceability records for the transition of procedures from the existing document control platform; performed quality control reviews of submitted documentation to determine compliance relating to content, approval, traceability, and other requirements; coordinated document control activities with project teams and managed time to meet entity implementation schedules; developed quality team work instructions for digital procedures, tasks, and application interface; delivered training and/or guidance on document-related roles and workflows; produced useful, accurate and collaborative information in a workgroup environment, working closely with project, information technology (IT) group, facility, and quality management system teams; verified consistency of all deliverables and ensured documentation is in compliance with Bechtel codes and standards; actively participated in meetings; and performed other duties as assigned.

British Gas Project Houston, Texas

March 1992-April 1994

Responsible for document management activities, logging documents, attributes, repro, scanning, distribution, and file maintenance; Infoworks implementation; standard document numbering, procedures/instructions; FTP server coordination; project turnover and closeout activities; and project data books.

Document Control Clerk

Air Product Project Houston, Texas

March 1991-March 1992

Responsible for document management, logging documents, attributes, repro, scanning, distribution, and file maintenance; Infoworks implementation; standard document numbering, procedures/instructions; project data books; and project turnover and closeout activities.

South Texas Nuclear Power Project Bay City, Texas October 1989-December 1989

Responsibilities included data input into MLCS on IBM System 38 database; weekly/monthly reports for Project Recommendation Forms (PRFs) for review and acceptance by the client; and maintaining control of PRFs file systems for material.

Ebasco Engineering Company Bay City, Texas

South Texas Nuclear Power Project June 1985 – June 1988

Responsible for Engineering and Supplier Document Distribution, Control Center and Central Library file maintenance, inventory, repro, and hard copy and CD distribution of controlled corporate and functional department documents (manuals); maintaining FCN and FCR log; filing hard copies of drawings; copying and distributing to responsible parties; and posting FCN and FCR on hard copy drawings.

EDUCATION

South Gujarat University Gujarat State, India

1976

Bachelor of Commerce (B.Com) in Accounting and Economics

ADDITIONAL SKILLS

Knowledge of and experience with the following programs:

Microsoft Excel

Microsoft Outlook

Microsoft Word

Aconex

Fusion Live

OneDrive

SharePoint

E-Room

FTP Server

CoreWorx (Chevron document control system)

Language

Trilingual (English, Gujarati, Hindi)

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