Administrative Assistant Executive
Resume:
Helen (Ginny) Woods
Executive Assistant Office Manager
*******@*******.***
Accomplished, self-motivated professional offering a unique blend of experience in executive assistance,
office management, and administrative management
Proven capacity to manage office processes and administrative protocols while establishing efficient structures and systems to ensure accurate management of data and information. Experienced in working on and leading the planning of special events. Consistently delivers exemplary levels of customer service while building positive rapport with clients.
Core Expertise
Executive Assistance Project Management Client Relations Office Management Event Planning Operational Excellence
Process Improvement Expense Management Budget Reporting Staff Training Calendar Management Travel Planning
Professional Experience
Cisco Systems, Inc. 2007 – 2020
EXECUTIVE ADMINISTRATIVE ASSISTANT 2019 – 2020
Charged with accountability for delivering executive-level administrative support to the Vice President of Americas Security Sales. Oversaw administrative and project management initiatives. Performed extensive Outlook calendar management duties. Served as a liaison and managed communications. Prepared and processed expense reports and credit card/bank reconciliations. Planned annual sales meetings, quarterly business reviews, and various offsite meetings/events, which encompassed planning agendas, location selection, performing onsite management duties, coordinating catering, managing vendors, designing meeting materials, and managing the budget.
Key Achievements:
Expert coordination of travel arrangements including domestic and international travel itineraries.
Streamlined administrative processes and enhanced efficiency.
Led efforts to organize executive leadership team.
Functioned as a liaison between the Vice President, COO, and extensive Sales Team.
Executive Administrative Assistant 2012 – 2019
Delivered executive-level administrative support to the Senior Vice President of Global Sales Strategy, Planning, and Operations. Oversaw administrative and project management efforts. Performed email management tasks. Expert coordination of extensive travel arrangements. Devised meeting agendas and monitored all action items.
Key Achievements:
Planned and organized annual sales meetings, quarterly business reviews, and various offsite meetings/events.
Successfully achieved targets and met all administrative objectives within deadline-driven environments.
Cisco Systems, Inc. Consumer Products (Linksys) 2007 – 2012
EXECUTIVE ADMINISTRATIVE ASSISTANT
Successfully managed executive assistance, project support, and administrative matters to the Vice President of Worldwide Sales, Vice President of Worldwide Channel Sales, Vice President of America Sales, and Vice President of US & Canada Retail Sales. Handled all facets of business administration including drafting correspondence, fielding inquiries, developing spreadsheets, and preparing reports.
Key Achievements:
Boosted productivity levels as well as streamlined business processes.
Appointed as a liaison between the Vice Presidents and extensive Sales Teams while ensuring goal attainment and addressing time-sensitive matters.
IHP Capital Partners 2001 – 2007
OFFICE MANAGER and EXECUTIVE ADMINISTRATIVE ASSISTANT
Provided executive-level administrative support to the Senior Partner of a national billion dollar Pension Fund Advisor investing primarily in the development of residential master-planned communities.
Managed all administrative and project support efforts. Developed presentations and scheduled all executive-level meetings and travel. Prepare meeting agendas and carefully monitor all action items.
Key Achievements:
Facilitated office move to include lease negotiation of new office (4,300 sq. ft.), interior selection build-out management, and coordination of final move
Facilitated 2,000 sq. ft. office addition and two remodels to include lease negotiations and build-out management,
Served as coordinator for the 2004 Cattle Baron’s Ball, responsible for land and financial commitments, planning and organizing meeting, coordinating invitations.
NIKE, Inc. 1989 - 2000
Customer Service Liaison – Strategic Accounts
Provide support for the Strategic Account Regional Manager and five Strategic Account Representatives in this Fortune 500 Company
Key Achievements:
Coordinated line reviews, including auditioning models, arranging sample apparel, overseeing catering, booking venue, coordinating documentation, supervising audio/visual, managing budget.
Oversaw a wide variety of administrative functions supporting all regional level projects and information management processes.
HW
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