Executive Assistant
Resume:
THERESA VERDEROSA
Brooklyn, NY 11211
646-***-**** Cell / ************@*****.***
Skills
Computer: PC/ Proficient, Word, Excel, Outlook, Concur, Procurement.
Administrative: Possess excellent organizational, analytical and oral/written communication skills
Language: Intermediate Ancient Greek and Latin
Professional Experience
Executive Assistant Bank of Montreal June 18 – January 2020 Trading Floor working with Global Head / Managing Director & Director – Metals Team.
Working with a team of 15 process professionals expenses
Follow BMO policy when booking travel & process expenses.
Heavy travel arrangements for both international & domestic multi leg trips
Applying for Visas when traveling abroad
Coding invoices for budget approval & expense approval.
Creating P.O’s in procurement
Heavy calendar management
Setting up conference calls working within different time zones.
Managing Multiple Projects, Objectives and Deadlines
Provided administrative and office support assistance for the COO Brad Rothbaum /Global Head / Managing
Coordinated appointments, meetings, domestic/international arrangements, conferences, interviews, openings,
corporate events, charitable functions, private parties, security/valet services and media/dining engagements
Processed travel/entertainment expense reimbursements and accounts receivable/accounts payable
Nasdaq, Finance; One Liberty Plaza, May 2017 – May 2018
Executive Assistant - EVP & SVP New business development
Maintained multidimensional complex (different time zones) calendar appointments using Skype, Dial in & WebEx.
Booked conference rooms and scheduled meetings.
Arranged conferences for different NYC Nasdaq locations.
Submitted expense reports using Concur for 2 EVP’s and their teams.
Extensive international and domestic travel for two Executive Vice Presidents.
Set up video conferences meetings! Skype / Webex and Meet me.
Communicated with board members and managed materials and details for quarterly board meetings and distribution of materials.
Monitored email and reply on behalf of SVP & EVP when appropriate.
Collaborated closely with staff team to complete various projects & conferences and meetings.
Printed all legal documents for stock quotes, bids, prepare for signature, notarized if required, copied and sent to all parties.
Maintained customer and employee confidence and projects, operations by keeping information confidential.
Acted as an informal resource for colleagues with less experience.
Maintained appointment schedule for multiple persons by planning and scheduling meetings, agendas, conferences, teleconferences & travel.
Age Group LTD, New York, Sep 2005 - Aug 2015
Executive Assistant C-Level CEO! President
Managed daily schedule for C-level executives with unique work styles ensuring they stay on track throughout the day.
Provided extensive calendar scheduling using Outlook for calls, meetings, events and personal appointments.
Coordinated exceedingly high volume of domestic and international business travel inclusive of intricate itineraries, meeting confirmations and locations, air, hotel, ground transportation, visas and restaurant reservations.
Maintained a high level of confidentiality with emails, records for both business and personal information.
Distributed petty cash and tracked all transactions and submit on monthly basis via spreadsheet.
Ordered supplies for the office and assisted with special projects.
Arranged domestic and international conference calls.
Input sales orders into corporate data base from multiple sales personnel.
Negotiated contracts with service vendors, worked to revise terms where available.
Organized tiling system keeping mounds of paperwork into confidential detail oriented system.
Handled all bills including gas, electric, phone, cable for multiple homes.
Processed all customer invoices either by mail or uploading onto customer system.
Acted as a liaison between clients and CEO/President as needed when they were not available.
Responsible for checking all sales orders to ensure all information was correct to input into data base.
Composed business letters, emails, memos for clients and inter-office communication.
Reserved and coordinated conference room for meetings & organized meeting materials.
Recorded and transcribed meeting minutes.
Event planning for various meetings, holiday parties and meetings.
Volunteer/Freelance Experience
United Way Giving Campaign
Education
Bachelor Degree, Business Management
Baruch City College, New York, NY
HS Diploma
Queens Vocational HS, Long sland City, NY
Secretary Studies.
Licenses:
New York State Notary Public.
References
Will be furnished upon request
Contact this candidate