Administrative Assistant Food Safety

PROFESSIONAL EXPERIENCE

A.O. SMITH CORPORATION – CHARLOTTE, NC

Accountant I, May 2014 – August 2020

Responsible for AP Processing; coding, invoicing, receiving, pricing, taxes

Utilize SAP; research payments, checks, vouchers, costing, stock usage, customer service

Scan invoices to attach to PO for 3-way match

Downloaded garnishment file & processed for payments

Responsible for month-end journal entries

Utilize Peoplesoft; generate expense, account analysis, inventory, account reconciliations

Balance Sheet Analysis vs Trial Balance

Prepared Quarterly & Annual schedules

Generate & analyze expense report details and investigate variances

Year over Year Cost Savings Analysis for various vendors

Kronos Payroll Administrator, test new updates, change passwords, complete timesheet edits, as needed

Responsible for final approval & submitting payroll for full-time & temp associates

Responsible for documenting KPI; safety, productivity, quality & inventory

Responsible for gathering information & preparing daily production report; productivity, efficiency for units/hours compared to the forecast for the plant

Analyze Scrap & Steel Usage; MRO’s

Analyze Utility Usage; gas, energy, electric

Responsible for Petty Cash & reconciliation

BANK OF AMERICA STADIUM – CHARLOTTE, NC

Stand Manager, 2010, 2011, 2012, 2013 – Seasonal (Carolina Panther’s Football)

Managed concession stand with 35 volunteers & helped on the line as needed

Counted & recorded beginning & ending inventory for accuracy & noted any discrepancies

Emphasized the expectation of excellent customer service to our patrons

Checked food temperatures regularily for food safety

Reconciled & entered information into POS

Ensured stand was cleaned at the beginning & end of the game

BLACK & DECKER, PTO – CHARLOTTE, NC

Accounting/Administrative Assistant, 2003 – 2010

Responsible for AP Process; coding, invoicing, receiving, pricing, approvals, open invoices

Prepared financial reports; balance sheet analysis, account reconciliations

Responsible for month-end journal entries

Prepared daily production report; productivity, safety, quality, efficiency for units/hours compared to the forecast for the plant

Maintained employee incentive database: attendance, quality, safety, productivity

New Vendor Set-up; W9, Supplier Information Sheet

Coordinated with corporate A/P to resolve open invoices or issues

Reviewed expense reports; travel, meals, mileage

Maintained purchase orders; ensuring correct A/P accounts

Performed weekly cycle count audits; random stock locations

Reviewed pcard transactions; charges reconciled promptly, coded

Responsible for negotiating contracts; printers, copiers, fax machines

BLACK & DECKER, PTO – CHARLOTTE, NC

Accounting/Administrative Assistant, 2003 – 2010 (cont.)

Provided support to the plant; reporting, presentations, travel arrangements, expense reports, appreciation awards, luncheons, holiday gatherings, office/break room supplies

Bill of Materials; new products, phantoms, structures, updates

BLACK & DECKER – FT MILL, SC

Payroll/Accounting Assistant, 2001 – 2003

Processed payroll; maintenance function for 300+ exempt and non-exempt associates, new hire orientation, direct deposits, garnishments, retroactive pay, tuition reimbursements

Researched and resolved payroll issues; short checks, unpaid hours, merit points

Documented payroll instruction manual; ensuring that all payroll functions were being conducted in the same manner throughout the department

Processed check runs; weekly, off-cycle, sort, distribute

CONTINUING EDUCATION

Microsoft Office 365; Excel, Word, Powerpoint, Access

Kronos

Peoplesoft

SAP FI, HR, CS Modules

ADP

ASI

Crystal Reports

SEQUEL ViewPoint

MFG Pro

Concur

ISO 9000

40 Hour Annual Leadership Training

EDUCATION

, Northeastern Business College (Dunbar, WV) 1981 - 1982

Medical Secretarial (Certificate)

AWARDS

2018 Presidential Award

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