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Personal Assistant Office

Location:
Dubai, United Arab Emirates
Posted:
February 07, 2021

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Resume:

Curriculum Vitae

GENERAL INFORMATION

Name:

Areej Talib

Surname:

Yassin

Nationality:

American based in UAE

Languages:

Arabic (Mother Tongue) & English (Fluent)

Mobile:

+971-**-****-***

Email:

adjzh6@r.postjobfree.com

ACADEMIC QUALIFICATIONS

Bachelors’ Degree

Personal Assistant training course

KEY QUALIFICATIONS

Highly qualified senior professional management with 14-year hands-on experience (US & Middle East) in diverse office environments, knowledgeable in current industry trends and technology, experienced communicator and team player, documented success using MS Word, Excel, PowerPoint and outlook.

PRACTICAL EXPERIENCES

Dec 2017 – Present

Quick Registration

Position:

Executive Secretary

Job Responsibilities:

Conduct all the correspondences between the company & Road and Transport Authority (RTA).

Responsible on all reports that have to be sent to RTA including:

Daily Reports: Coordinating with IT department to preparing the daily report to be sent to RTA.

Weekly Reports: Preparing the RTA Transmittal Boxes reports. (Number of transactions made through the week).

Monthly reports which includes:

1.Monthly comprehensive test reports.

2.Monthly Maintenance & incidents reports.

3.Monthly manual & random reports – coordinating with operation department.

4.Monthly Rotation Reports to be sent to RTA monitoring department.

5.Monthly waiting reports that includes (Customers waiting & serving average time + Customers waiting average time before passing the vehicle).

Quarterly Energy Reports – for water & electricity consumption report.

Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations.

Translate letters & circulars to both languages, English to Arabic and vice versa.

Preparing & issuing all the circulars and MEMOs in both languages Arabic & English.

Preparing the agenda & the minute of the weekly meeting has to be held each week.

Prepare record, check over and proofread correspondence, invoices, presentations, brochures, publications & reports.

Contact & manage with governmental departments & authorities like:

SME (Mohammad bin Rashid establishment for small & medium enterprises.

Dubai Chamber

Dubai Economic department…. etc

Preparing the documents and dealing with all departments to seize the rewards for the company like:

Dubai Quality Award

CSR (Corporate Social Responsibilities)

Coordinate with the legal firm in regard to all lawsuits & cases.

Oversee and co-ordinate office administrative procedures and review, evaluate and implement new procedures.

Property administrators: persuading all properties matters, issuing leasing contracts, dealing with tenants & solving problems if there is any.

Became the employee of the month more than one time for the outstanding performance, service and dedication.

May 2014 – 2017

Emirates Concorde Hotel

Position:

Executive Secretary

Job Responsibilities:

Perform general office duties such as maintaining records, management system and perform basic bookkeeping work.

Prepare record, check over and proofread correspondence, invoices, presentations, brochures, publications, reports and relevant material.

Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations.

Determine and launch office procedures.

Oversee organizational contract development and management activities, and enforce organizational principles of integrity and compliance.

Conduct contract strategy meetings to identify issues and client requirements, facilitate pricing discussions, and obtain senior management input on timelines and deliverables.

Ensure that contracts and proposals are properly entered into organizational databases and securely maintained.

Translate both languages, English to Arabic and Arabic to English

Perform administrative support tasks such as proofreading, transcribing, handwritten information into memos, letters and other documents using word processing and spreadsheet software.

Mar. 2009 – Jan. 2014

All States Insurance Company, Florida/ USA

Position:

Senior Administrator

Job Responsibilities:

Prepare monthly client invoices and purchase orders utilizing Excel software.

Mediate negotiations between client and management.

Prepare record, check over and proofread correspondence, invoices, presentations, brochures, publications, reports and relevant material.

Record and prepare minutes of meetings.

Organize travel schedules and book reservations.

Determine and launch office procedures.

Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations.

Set up and uphold manual and automated information filing systems.

Order workplace supplies and maintain record.

Schedule and verify appointments and meetings of managers.

Jun 2005 – Jul 2008

Fleet Management Solutions - Amman / Jordan

Position:

Senior Administrator

Job Responsibilities:

Prepare monthly client invoices and purchase orders utilizing Excel software.

Responsible for company balance sheets, wire transfers and payroll.

Answer company telephone lines to answer, screen and forward calls, provide information, take messages and schedule appointments.

Manage the activation and deactivation of customer’s accounts.

Mediate negotiations between client and management.

Explain product pricing structure and the utilization of products to customers.

Solicit for new clients.



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