Executive Secretary
Resume:
S. Yasir Arafath
Executive Secretary
Mobile India: +91-988**-*****
E-mail: ***************@*****.***
Applied strong interpersonal and communication skill in working with all levels of personnel to gain valuable insight and avoid potential problems. Excellent communication and multi-tasking skills developed from previous experiences. Admirable work ethic.
STRENGTHS
Flexible in learning and can convince others easily
Responsible
Meet deadlines
Attention to details
Reliable, conscientious employee who can handle direct and indirect supervision
Positivity
EXPERIENCE SNAPSHOT
Executive Secretary, L&T H.Q Office, Al-Khobar.
Larsen & Toubro Saudi Arabia (L.L.C), Saudi Arabia. 09/2017 -05/2019
Project Secretary, T1 Project Site, Riyadh.
Larsen & Toubro Saudi Arabia (L.L.C), Saudi Arabia.
02/2016 – 09/2017
Project Secretary (For Client-SABIC), APDEP Project, Jubail.
Larsen & Toubro Saudi Arabia (L.L.C), Saudi Arabia.
09/2014 – 02/2016
Management Information Systems (M.I.S)
UAPL PVT. LTD, Chennai, India.
03/2010 – 09/2014
PROVEN JOB ROLE
09/2017 – 05/2019: Larsen & Toubro Saudi Arabia (L.L.C), Saudi Arabia.
Executive Secretary, L&T H.Q Office, Al-Khobar.
Responsibilities:
Provide administrative and clerical support to departments or individuals.
Schedule meetings and arrange conference rooms.
Preparing PPT Presentations for any meetings.
Preparing statistical reports.
Managing the spreadsheets.
Alert manager about cancelations or new meetings.
Prepare correspondence and stuff mail into envelopes.
Prepare confidential and sensitive documents.
Coordinates office management activities.
Determine matters of top priority and handle accordingly.
Coordinate travel arrangements prepares itineraries, compiles and maintains travel vouchers and records.
Relay directives, instructions and assignment to executives.
Manage travel and schedule.
Preparing agenda for the meetings.
Handle information requests.
Greet and receive the visitor.
02/2016 – 09/2017: Larsen & Toubro Saudi Arabia (L.L.C), Saudi Arabia.
Project Secretary, T1 Project Site, Riyadh.
Responsibilities:
Preparing the Outgoing Letters for the Client.
Maintaining the Logs (Incoming & Outing Letters) of the Client.
Following the Approvals from the Client i.e., SEC.
Speaking to the Client for the Approvals.
Showing the Mechanical & Electrical Material Samples to the Client for Approval.
Following up with the Client for the IFC Stamp for the Drawings.
Making Arrangements for the Meetings with Contractor & Vendors.
Having a Good Customer Interaction with the Client.
Got Approvals for various Submittals from the Client.
Filing the Approval Letters which has been Received from the Client.
Organising and servicing meetings (producing agendas and taking minutes).
Managing the databases of the Systems.
09/2014 – 02/2016: Larsen & Toubro Saudi Arabia (L.L.C), Saudi Arabia.
Project Secretary (For Client-SABIC), APDEP Project, Jubail.
Responsibilities:
Preparing the Outgoing Letters for the Client.
Maintaining the Logs (Incoming & Outing Letters) of the Client.
Getting the Letters (or) Transmittals Signed from the Project Manager which received from Contractor.
Preparing the Gate Passes for the Visitors who comes to the Site.
Making Arrangements for the Meetings with Contractor & Vendors.
Confidentially Maintaining the Client Side Details.
Fulfilling the Client Requirement or Needs.
Assisting in Client-Side Activities.
Maintaining the Walky-Talkies of the Site.
Taken Care of the Material Stamps.
03/2010 – 09/2014: UAPL PVT. LTD, CHENNAI, INDIA.
Management Information Systems (M.I.S).
Responsibilities:
Updating the Daily Sales, C.B, transit & Paid Pending.
Preparing the Daily Reports for the Company.
Preparing the Monthly Reports for the Top Management.
Collecting the Daily Sales from the Marketing Executives.
Preparing reports in various formats as required by the Managers.
Preparing the PPT Presentations for the Meetings.
Preparing various kinds of Reports/ Presentations for the Sales/ Review Meetings.
By various formats tracking the C.B and Transit Stocks.
Tracking the Sales Target of the Company regularly for achieving the Target.
Tracking the Truck Unloading Status.
Tracking the last Month Sales, Quarterly Sales & Annual Sales.
Various Tracking Sheets, Spread Sheets & Presentations prepared for the Management.
EDUCATIONAL QUALIFICATIONS
Bachelor Degree in Computer Science, 2006.
New College, Chennai. [Madras University]
Master Degree in Computer Applications, 2010.
Measi Institute Of Information Technology (New College Campus), Chennai. [Madras University]
IT SKILLS
Install and Configure Microsoft Operating System 2000, 2003, 2008, XP, 07 and 10.
Install and Configure Microsoft Exchange 2007 and 2010.
Installation and configuration of desktop applications: Outlook, Antivirus etc...
Well Versed in MS-Office Suite (MS-Word, MS-Excel & MS-PowerPoint).
PERSONAL DETAILS
Father Name : Mr. S. Shahul Hameed Maraikayar
Marital Status : Married
Language Known : English, Tamil, Hindi & Arabic.
Inter Personal Skills : Willing to learn new skills, Ability to work in any kind of
Situations.
Declaration:-
I hereby declare that the above-mentioned information is correct up to my knowledge and bear the responsibility for the correctness of above-mentioned particulars.
Place: CHENNAI
Date:
(YASIR ARAFATH. S)
Contact this candidate