Executive Assistant Administrative

Ashley V. Peay

**** ******** **** *** *** Capitol Heights, MD 20743 Mobile: 202-***-****

***********@*******.***

Executive Assistant

Driven, proactive professional seeking a Executive Assistant position with a company that will utilize my extensive knowledge of accounting programs, scheduling coordination, office management and much more. Also, to simultaneously experience new challenges and advance myself in any format.

Professional Experience

Alexton Incorporated January 2016 to Present

Federal Emergency Management Agency (FEMA), Washington, DC

Executive Assistant

Provided direct administrative support to the Assistant Administrator and Deputy Assistant Administrator for the Federal Insurance Directorate (FID) which oversees the National Flood Insurance Program (NFIP) under the Federal Insurance and Mitigation Administration (FIMA) and administered by Federal Emergency Management Agency (FEMA).

Administered the daily calendars directorate’s Senior Executives by coordinating scheduling of appointments, speaking engagements and media appearances.

Analyzed competing requirements, constant changes in schedules and developed alternative recommendations for realignment of schedules and reallocation of available resources among program elements to best fulfill mission requirement. Prepared special studies and staff reports, including the ability to meet emergency and/or changing program requirements within available resources and with minimum sacrifice of quality or quantity of work.

Compiled talking points, agenda, data specs and background information.

Managed all international and domestic travel arrangements for the directorate’s Senior Executives and Division Directors to ensure travel arrangements and documentation are compliant with Agency policies. Also, developed full itinerary and informational travel packets for all external engagements.

Determined information needs for engagements, developed briefing materials, staff meetings, and capture key takeaways during engagements to further organizational operations.

Coordinated monthly All-Staff meetings which included participation of approximately 105 people.

Performed a full range of staffing advisory services for new employees to the directorate.

Prepared and modify documents including correspondence, reports, drafts, memos and emails for Senior Executives and Managers.

Received, reviewed, and analyzed requests and supporting documentation from serviced organizations to be disseminated within the directorate

Dental Equipment Services Group, Washington, DC June 2015 to January 2016

Senior Administrative Assistant

Ensured operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Maintained supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Completed operational requirements by scheduling and assigning administrative projects; expediting work results.

Managed daily calendar for Doctor and Managing Director to ensure smooth operations.

United Fresh Produce Association December 2010 to June 2015

Operations, Accounting & Membership Department, Washington, DC

Accounting Administrative Assistant

Represented the department by answering and routing incoming telephone calls to appropriate staff, greeting visitors to make them feel welcome, and helping staff with mailing requests.

Supported business operations; deposited check, maintained log, and disseminate copies to appropriate staff; provided support with annual audit tasks; provided accounts payable and receivable support; assisted with creating invoice request and invoices; sent out invoices and followed up on past due invoices; processed payments and documents including, invoices, vouchers, reimbursements, and statements and applied payments for off-site meetings and membership dues

Provided office management support, including ordering supplies and replenish inventory, ensuring all office equipment was running efficiently, and maintaining conference room schedule to ensure room was set and ready for meeting and cleaned up afterwards.

Oversaw many records management functions; maintaining Accounts Payable, Invoice Request and Membership filing system; sorted and distributed all mail/fax/packages to the appropriate employee; registered attendees for various off-site meetings and follow up on incomplete registrations; and assisted with maintaining and updating membership records

Skills/Awards

Working knowledge of Adobe Acrobat and Microsoft Office Suite.

Ability to multitask and remain highly organized.

Knowledgeable of clerical and administrative procedures.

Excellent customer service prowess.

Experience with typing correspondences, including emails, letters, and memos.

Comfortable working in a fast-paced environment.

Available to take the Administrative Careers with America (ACWA) Assessment or a validated alternative assessment instrument.

Recipient of multiple “You Rock” awards from FID Leadership from 2017, 2018 and 2019.

Recipient of “Performance Excellence Award” from Alexton Incorporated in December 2018.

Recipient of the “FID Peer Recognition” award from Senior Executive in March 2020.

Education

Southern New Hampshire University, Hooksett, NH

Anticipated Bachelor’s Degree in Health Sciences, (Spring, 2022)

Coursework in Healthcare Economics, Healthcare Finance, Ethical & Legal Considerations, Healthcare Delivery Systems, Human Relations in Administration, Financial Accounting and Managerial Accounting

Kaplan University, Hagerstown, MD

Medical Assisting Certificate, November 2009

Coursework in Medical Law and Bioethics, Medical Terminology, Pharmacology, Diseases of the Human Body, Medical Office Management, Medical Coding and Insurance, Clinical Competencies and Human Anatomy and Physiology

Governor Thomas Johnson High School, Frederick, MD

High School Diploma, June 2006

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