Executive Assistant Contact Details

S. ARUNA

Contact: +91-851******* ~ E-Mail: **.*****@*****.***

Administrative Assistant with over 14 years of experience flawless preparation of presentations, preparing reports, handling all the operational activities and maintain utmost confidentiality.

PROFILE SNAPSHOT

A competent professional with nearly 14 years of experience in Assisting Senior management and Team Management

Highly dependable, adaptable administrative professional with excellent ability to problem solve and multitask while remaining focused.

Recognized for sound analytical skills with strong ability to take decisions independently

Skilled in taking stringent quality measures including preparation / maintenance of necessary documents, etc.

‘Can do’ attitude towards work

AREAS OF EXPERTISE

File Keeping– Correspondence Handling– Calendar Keeping– Meeting Coordination– Database Management– Client Interaction– Customer Service– Travel Arrangements– Office Upkeep– Agenda Setting– MIS – Business Analyst – Clerical Support – Knowledge of ERP & SAP – Exposure of working as physical & virtual Assistant at the same time.

PERSONAL SKILLS

Quick Learning Abilities

Taking self-decision

Ability to work independently

Ability to work under pressure

Commanding abilities

Strong follow up abilities

ACADEMIC DETAILS

2015 MBA from EIILM University

2013 B. COM from Monad University

2000 12th from Vidya Bhawan Senior Secondary School, Lodhi Road, New Delhi, AISSE Board

1998 10th from Vidya Bhawan Senior Secondary School, Lodhi Road, New Delhi, CBSE Board

PROFESSIONAL TRANING / SEMINAR

Attended 7th Edition Executive Assistants Leadership Summit 2018

Attended 11th Edition Executive Assistants Leadership Summit 2020

CERTIFICATION COURSES

Administrative Professional Foundations

Business Analysis Foundations

Power Point Template (PPT)

Program Management Foundations

Project Management Foundations

Advance Excel

EMPLOYMENT DETAILS

Jan’ 17 – Till Date Adobe Systems India Pvt. Ltd as an Executive Assistant to Director

(On the Payroll of Cushman & Wakefield PMSI Ltd.)

Key Result Areas:

Secretarial Activities:

Assisting Sr. Director, Director, Managers and Team in their day to day activities.

Performs experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer; makes photocopies, files, distributes mail, etc.

Communicates in a positive and effective manner with staff, students, co-workers, parents and/or visitors

Answers telephone communications and record messages

Manage travel and logistics details for staff

Assist and executives with scheduling appointments and events

Other duties as assigned.

Screen telephones and direct calls to appropriate staff members

Independently sort mail and disseminate mail

Process expenses and generate and manage correspondence

Analyse important data and create reports for the benefit of executives’ review.

File Expense for all the stake holders.

Operational Activities:

Act as a first point of contact by representing the division in a positive manner

Manage staff and volunteers

Prepare event briefing materials for executives

Ensure that all departmental deadlines are met

Create and deliver presentations in order to facilitate staff.

Prepare Monthly Report

Expedite procurement of office supplies.

Preparing PO.

Managing the Meeting Rooms and events for PAN India under DL-Events

Act as liaison between departments to facilitate communication at the executive level

Maintain inventory of office supplies and equipment

Invoicing and bill validation

Maintain inventory of office supplies and equipment

Maintains customer confidence and protects operations by keeping information confidential

Ensuring meetings are effectively organised and minuted

Liaising with the Chair to plan meetings

Receiving agenda items from committee members

Circulating agendas and reports

Take staff meetings in the absence of executives

Taking minutes

Circulating approved minutes

Checking if the agreed actions are carried out.

Maintaining effective records and administration

Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the management committee and (where relevant) ordinary members of the organisation.

Filing minutes and reports

Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary organisations.

Keeping a record of the organisation's activities

Keeping a diary of future activities

Working on SAP

Provide customers and visitors with information on the company’s services

May’ 16 – Dec’16 M/s Mahavastu Corporation Limited as an Executive Assistant to Director

Key Result Areas:

Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary organisations.

Keeping a record of the organisation's activities

Keeping a diary of future activities

Ensure that all departmental deadlines are met

Maintaining effective records and administration

Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the management committee

Filing minutes and reports

Jul’ 14 – May’16 M/s Everest Industries Ltd as an Executive Assistant to Business Head

Act as a first point of contact by representing the division in a positive manner

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.

Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Assist in interviewing and training of junior staff.

Filing of bills for executives for their reimbursements.

Represents the executive by attending meetings in the executive's absence; speaking for the executive.

Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

Maintains customer confidence and protects operations by keeping information confidential.

Completes projects by assigning work to operational staff; following up on results.

Prepares reports by collecting and analysing information.

Secures information by completing data base backups.

Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

Invoicing and bill validation

Contributes to team effort by accomplishing related results as needed.

Making PR & PO

Nov’09– Jul’14 General Energy Management Systems Pvt. Ltd. as a Executive Assistant to MD & President

Key Result Areas:

Assisting to Managing Director as well as President-Sales & Marketing to perform their daily routing work and taking care of their entire official work.

Making Hotel & Travel arrangements domestic as well as international.

Planning other business requirements as required.

Maintaining relationship with all internal& external clients.

Doing all important assignments as designated by MD and president

Coordinating meetings & interact with Dept. Heads.

Maintain filing system & Office Admin.

Working on ERP

Handling of corporate correspondence with coordination between corporate & 14 State Office.

Taking care of Visa arrangement and Renewal of Visa for Expatriates.

Taking care of some important personal work of MD.

Checking of Bills and making Expense statements.

Preparing itineraries.

Arrangement of meetings

Nov’05– Nov’09 Fiserv India Pvt. Ltd. as a Assistant to GM (HR/Admin)

Key Result Areas:

Keeping a log of all visitors in visitor book to the offices, including their time of arrival & departure.

Message receipt and dissemination.

Handling calls, e-mails, courier and visitors and keeping records for the same.

Keeping records of the Meetings.

Keeping records of the Contracted Service Staff of the Company.

Keeping records of the leaves taken by the Contracted Service Staff of the Co.

Doing all important assignments as designated by GM (HR/Admin)

Other day-to-day miscellaneous works, etc.

Maintaining the medicine stock & stationary items (Purchase & Issuance)

Processing the bills

Working on OUTLOOK

Drafting Letters

Contacting vendors for the office requirements & dealing with them.

Checking of Bills and making Expense statements

Arranging Corporate parties

Solving the Admin related problems of the employees by taking necessary actions.

Arranging the Meeting rooms, Conference rooms and Board rooms as per the requirement of the employees.

Taking care of the pre-meeting arrangements in the Meeting Rooms, Conference Rooms and Boardrooms.

Arranging lunch for the guest.

Issuing Library books and maintaining the records for them.

Arranging cake and bouquet for the employees on their birthdays.

Keeping the log of the attendance of doctor and gym instructor, housekeeping and pantry boys

Looking after the Horticulture of the company

PERSONAL DETAILS

Date of Birth: 28th April, 1982

Address: Flat No. 102, Hardik Tower – II, Sector 53, Noida 201307.

Languages Known: English and Hindi

Location Preference: Delhi & NCR

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