Office Executive

Resume: Selvakumar

Selva Kumar

No. */***, Venkateshwar Nagar 1st Cross street, Thuraipakkam OMR, Chennai 600 096 Phone: 956-***-****

E-mail: **********@*******.***

Objectives

To seek a challenging career in the industry that provides scope for learning and development through experience in a competitive environment.

Education

Completed in S.S.L.C., M.CT.M High School, Pudukkottai.

Completed in Higher Secondary (Private) March 2008.

Completed Diploma in Computer Hardware and Networking 2009(Gateway Technologies – Chennai 6 month duration)

Experience

• Senior Administration Executive (Dec 2017 – Present) Eureka outsourcing solutions Pvt Ltd

• Administration Executive (Feb 2016 – Sep 2017)

Cambridge Technology Enterprises Ltd

• Admin Executive (July 1, 2010 – December 2015)

Samson group of companies

Roles and Responsibilities

Ensure the smooth and adequate flow of information within the company to facilitate other business operations

Manage schedules and deadlines

Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

Monitor costs and expenses to assist in budget preparation

Oversee facilities services, maintenance activities and tradespersons (e.g electricians, Emergency,fire drills, Logistics etc)

Organize and supervise other office activities (recycling, renovations, event planning etc.)

Ensure operations adhere to policies and regulations

Resume:

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Keep abreast with all organizational changes and business developments

Prepare regular reports on expenses and office budgets

Communicates with relevant agencies to produce travel itineraries for business directors and employee events

Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments

Manages correspondence by answering emails and sorting mail

Planning and arranging events, including organizing catering

Manages reception area and looks after visitors

Answers phone calls and transfers them as necessary

Drafts, formats, and prints relevant documents

Maintains stock lists and orders office supplies as needed

Manages staff expense requests

Interacts with directors and carries out their requests

Creates agendas and takes meeting notes

Assists in purchase orders and invoicing

Maintains accurate records for employee holiday requests

Manages outgoing post and records data on special deliveries

Photocopies and files appropriate documents as needed

Attends workshops and conferences when requested

Support senior managers and executives with daily clerical tasks

Plan meetings and take detailed minutes

Answer phone calls, provide information to callers or connect callers to appropriate people

Schedule appointments and update calendar

Make travel arrangements and reservations for senior managers

Compose and type regular correspondence, like invitations and informative material

Develop and maintain a filing system

Create spreadsheets and presentations

Provide statistical and budget reports

Greet and provide general support to visitors

Develop, implement and improve office policies and procedures HR Deliverables:

Maintain employee records (soft and hard copies)

Update HR databases (e.g. new hires, separations, vacation and sick leaves)

Assist in payroll preparation by providing relevant data, like absences, bonus and leaves

Prepare paperwork for HR policies and procedures

Process employees’ requests and provide relevant information

Coordinate HR projects and inductions, meetings and training seminars

Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes

Manage the department’s telephone center and address queries accordingly

Resume:

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Prepare reports and presentations for internal communications

Provide orientations for new employees by sharing onboarding packages and explaining company policies

Covid-19 support

Premises sanitization schedule for every week.

Systems delivery and hardware support has handle to all the work from home employees

Employees Daily monitoring like temperature and oxi level testing

Creating covid-19 awareness (mask, gloves, posters, social distance among the employees)

Coordinating with Chennai corporation for taking covid test on monthly basis for all the employees.

Skills

Computer and Internet Skills

Written and Verbal Communication

Organizational Skills

Multi-tasking

Time Management

Ability to Work Under Pressure

Decision Making

Time Management

Self-motivation

Conflict Resolution

Leadership

Adaptability

Teamwork

Declaration

I hereby declare that above given details are true to best of my knowledge.

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