Assistant Executive

Sylvia Silole Lemarron,

P. O. Box 102**-*****,

NAIROBI - KENYA.

Mobile No: +254-*********

Email:*********@*****.***

1st February 2021

Dear Sir/Madam,

RE: APPLICATION FOR THE POSITION OF AN ADMINISTRATIVE ASSISTANT. Please accept my enclosed application for the position of an Administrative Assistant in your organization. Having read through your job description, I am thrilled to be applying for this position as my 7 years of experience and expertise match the requirements you are looking for. Recently, I worked for Architect Ndarua & Associates as an Executive Assistant to the Director. I maintain the professional and personal calendars of the Director and know how to balance her work, family and personal activities with ease.

My skill set allows me to thrive in busy environments that let me put my time management and organizational skills to use. Further, backed by my superior communication and multitasking capabilities, I excel at providing exceptional administrative and staff management expertise whilst generating optimal productivity and success within businesses and households. Allow me to point to three bullet points from my resume that demonstrate highlights of my experience:

Managing extensive support functions—including writing correspondence, communicating with multi-functional staff, running errands, and coordinating general administrative operations—while maintaining a consistent level of professionalism and accuracy.

Demonstrating dedication to providing outstanding administrative support and meeting deadlines while streamlining operations and facilitating success.

Balancing multiple tasks within time-sensitive environments while providing top-level organization and interpersonal skills.

With my proven commitment to delivering the highest level of an Administrative Assistant, I am well prepared to extend my record of exceptional service to you in this role. In my humility, I would also welcome the opportunity to discuss this position and my qualifications with you further. Thank you for your kind consideration. Yours Sincerely,

SYLVIA LEMARRON.

CURRICULUM VITAE

SYLVIA SILOLE LEMARRON

Cell phone: 071*******

P.O.Box 102**-*****,

Nairobi

Email: *********@*****.***.

BIO DATA

Sex: Female

Marital Status: Single

Nationality: Kenyan

OBJECTIVE

To use my skills, talents and abilities in communication, relationship development and customer care service; to provide and maintain an efficient and effective administrative function in an organization.

PROFESSIONAL PROFILE

I Possess high intergrity and ethic standards; team player oriented; excellent communication skills; highly motivated and responsible. Credible experience in administration duties. Key competencies are:

o Administrative Skills

o Basic Accounting and Computer Skills

EDUCATIONAL BACKGROUND

PROFESSIONAL

ANDACADEMIC

QUALIFICATIONS

COURSE INSTITUTION DATES

Diploma in Public Relations

KATC 1 & 2

Nairobi Aviation

College

Visions Institute of

Proffessionals

2011- 2012

2009- 2011

Kenya Certificate of

Secondary Education

Baraka Oontoyie

Girls

2005-2008

WORK EXPERIENCE

May 2017 to December 2019 ARCHITECT NDARUA & ASSOCIATES POSITION PERSONAL ASSISTANT

Duties and Responsibilities

o Managing diary for the Directors

o Arrange meeting venues and set reminders for these meetings. o Assisting the Team members in amending and formatting documents in house style o Coordinate access to the executive

o Assist in Report writing for the various projects. o Coordinate Procurement process for Administration department o Manage correspondence mails, calls &packages to the Director October 2013 To April 2017 PLANNING INTERIORS LIMITED POSITION RECEPTIONIST and ADMINISTRATION

Duties and Responsibilities

o Manage the front office efficiently, handle incoming and outgoing correspondence

o Procurement of Stationery and other office supplies as appropriate. o Coordinate driver’s delivery schedule and daily movement. o Schedule transport for employee’s site visits and manage boardroom meetings o Oversee Client files/ folders maintenance

o Ensure approved subscription to magazines is kept up to date, circulating the materials to staff as appropriate.

o In charge of Company Library books, catalogues and magazine. o Minute taking of the projects meeting and following up on the issues raised to be acted on.

o Compile the work schedule for all the Company projects o Assist in event planning and coordination

o Manage company documents time-sheets and transport analysis. ACHIEVEMENTS IN PLANNIG INTERIORS LIMITED

o Managed down the cab bills by 35%

o Managed down the Stationery expenses by 30%

SEPTEMBER 2012- 2013 NATIONAL COOPERATIVE HOUSING UNION POSITION RECEPTIONIST

Duties and Responsibilities:

o Clerical tasks such as referring callers to appropriate staff; locating telephone numbers; sorting, updating and maintaining files

o Receiving clients and giving them the best customer service needed. o Operating switchboard equipment to receive, transfer and transmit calls. o Maintaining and updating records of clients.

o Responding to public inquiries appropriately

HOBBIES

o Music

o Fashion Design

o Reading

EXTRA CURRICULA ACTIVITIES

o Youth Secretary in 2011- 2012 in PCEA ENCHORO EMUNY CHURCH o Organizing Secretary in 2012- 2013 in PCEA ENCHORO EMUNY CHURCH o Entertainment Prefect in Baraka Oontoyie Secondary School REFERENCES

1. Peter Theuri

Operations Manager

Planning Interiors Limited,

Telephone: 072*-***-***

Email: ************@*****.***

2. Mr. Joseph Mugwanga

Projects Quantity Surveyor

National Cooperative Housing Union.

Telephone: 072*-***-***

Email:*********@*****.***

3. Wanjiku Mate

Head of Corporate Sector

Enterprise Division

Telkom Kenya

Telephone: 072*-***-***

Email: ******@***********.**.**

Contact this candidate