Office Manager

CURRICULUM VITAE: Gugu Pricilla Ncabane

Address: *** ********** **** ********

Cell number: 078-***-****/076-***-****

Email address: ***********@*****.***

Personal Details

Surname : Ncabane

Name(s) : Gugu Pricilla

Date of birth : 21 December 1991

Identity number : 911**********

Gender : Female

Marital Status : Single

Nationality : South African

Driver’s License : Code 10 (C1)

Contact : 078-***-****/076-***-****

Residential Address : Stand 680

Nellmapius Ext1

Loriesfontain Ladygray

001 South Africa

LANGUAGE PROFIENCY

LANGUAGE READ WRITE SPEAK

ISiswati Good Good Good

English Good Good Good

Zulu Good Good Good

Spedi Good Good Good

EDUCATIONAL QUALIFICATIONS

HIGH SCHOOL

Institution : Shammah College

Year : 2010

Qualification : Matric

EDUCATION – TERTAIRY

Institution : Certificate of Achievement

Year : 2015

Qualification : FET: Community Water, Health and

Sanitation Facilitation

EDUCATION – TERTAIRY

Institution : Hlanzeni Tvet College

Year : 2016

Qualification : National N Diploma – Public Management

Bachelor of information science : Registered with Unisa

EDUCATION – TERTAIRY

Institution : University of South Africa

Year : 2017

Qualification : National Higher Certificate – Archives and Records Management

COMPUTER PROFICIENCY

Ms word

Excel

PowerPoint

Internet

PERSONAL PROFILE

I am goal driven, ambitious, organized and love changes.

I have good interpersonal skills and enjoy meeting diverse people and sharing ideas.

I enjoy working in a team and also good team player and enjoy working independently.

I value innovation and integrity.

Plan, arrange and conduct meetings.

Consistent worker with good communication skills.

With determination to success.

Fast learner and willing to learn new things.

WORK EXPERINCE

Company : Department of Health Provincial

Position Internship\Experiential Trainee\Volunteering \Secretary

Duration : 3 years

Company : Department of Education

Position : SAMS Administrator (contract)

Duration : 10 August 2016 _ on to date

OFFICE OF DIRECTOR INFRASTRUCTURE

Secretary to the office of Director Infrastructure

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.

Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.

Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.

Maintains customer confidence and protects operations by keeping information confidential.

Prepares reports by collecting information.

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Keeps equipment operational by following manufacturer instructions and established procedures.

Secures information by completing database backups.

Provides historical reference by utilizing filing and retrieval systems.

Maintains technical knowledge by attending educational workshops; reading secretarial publications.

Contributes to team effort by accomplishing related results as needed.

SUPPLY CHAIN MANAGEMENT

PROCURING OF GOODS AND SERVICES.

Facilitate the drafting of specifications/terms of reference.

Submit a draft spec/TOR for checking.

Create a Request For Quotation.

Obtain quotations.

Evaluate quotations and submit for checking.

Capture response/quotations on procurement system.

Check, print purchase order and submit for approval.

Place order with service provider.

Follow up on delivery of goods and services ordered.

Provide comments and attend on outstanding requisition report.

Provide comment on outstanding purchase order report and submit to supervisor.

ARRANGING OF ACCOMMODATION AND TRAVELLING.

Compile travel forms and submits for approval.

Request quotations and perform cost analysis.

Capture quotations obtained on procurement system in order to request purchase orders.

Check and print purchase order and submit for approval.

Submit approved purchase order to the travel agency and do follow-up.

Complete transport and accommodation register.

Send travel voucher to end user.

Implement internal and external audit findings.

RECEIVING OF GOODS AND SERVICES.

Check quantity and quality against purchase order and sign delivery note.

Hand goods over to stores.

Confirm services rendered with end user (completion certificate).

Capture the delivery of goods and services and submit RCP for signature.

Record and submit procurement document to finance section.

Implement internal and external audit findings.

ADMINISTRATION OF STORES

Ordering stationery

Update bin card.

Process internal requisition, update bin card and issue stock.

Monitor stock levels and replenish.

Perform stock taking, comment on variances and obsolete stock and submit.

Reconcile stock on hand with bin card and system.

Issue stock/stationery to the relevant staff member

Capture and file user requisition forms

Implement internal and external audit findings.

Prepare documents for audit requests/queries.

SA-SAMS ADMINISTATION

Technical maintenance of SAMS

Installation of SA-SAMS on school computers

Copying of the new patches and distribute to school

Ensure that the school complete all curtail module required for SAMS

Ensure that databases submitted have been quality assured by the schools checking and cleaning of SA-SAMS database for circuits

Check if all learner and educator data has been captured correctly and complete

Ensure that data quality is constantly improved through the use of the valistractor tool, Errors and omission and check list

Monitor (DDD) tool and school progress

FACILLITATION

Train school administration and/or educators on SAMS modules, installing of feedback files

Conduct training on SA-SAMS to new school

Conduct headcount in schools as specified and determined by the client

REFERENCES

1.Name of Person : Mrs SJ Segodi

Designation : Circuit Manager

Company : Department of Education (Sabie Circuit)

Contact numbers : 072-***-****/ 013-****-***/1

2.Name of Person : MR MM Phakathi

Designation : Director Infrastructure Planning

Company : Department of Health (MP Provincial)

Contact numbers : 072-***-****/ 013-***-****

3. Name of a Person : Mrs. M Gopane

Designation : Deputy Director

Company : Department of Health (MP Provincial)

Contact : 013-***-****

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