Executive Assistant Sales

VIOLET TILLMAN

Justice, Illinois • 1-708-***-**** • *************@*****.***

EXPERIENCE

Brookfield Properties, Chicago, IL March, 1998 – October, 2020 Leasing Coordinator/Executive Assistant

Performed calendar management with focus on proper allocation of executive’s availability that resulted in 5 hrs. of extra accessibility.

Planned schedules through Outlook invites that include audio and video conference calls, conference rooms, coordination for 2 executives and sales team of 15, includes 6 members located remotely.

Monitored complex and frequently changing domestic and international travel accommodations, including booking, airfare, hotel, ground transportation, itineraries, and pre-planning upcoming trips to be 100% cost effective.

Responded and managed executive emails and other correspondence to facilitate communication and enhance business processes by planning and organizing meetings and conferences, including video and audio calls.

Synchronized intricate weekly meetings involving up to 40 presenters, 100 global attendees that included, CEO, CFO, COO and EVP’s encompassing live stream production, remote location arrangements and level C availability.

Scheduled and executed meetings and events and attended meetings to take meeting notes for 150+ meetings annually.

Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions, saving 10 hours of processing for the sales team.

Improved team productivity by keeping supplies organized and well-stocked.

Prepared, compiled, and analyzed sales and marketing reports, documents and presentations for executives while using advanced software proficiencies and maintaining confidentiality.

Reconciled and processed expense reports, memberships, and subscriptions quickly for 2 executives and sales team of 15.

Implemented and managed physical files and digitized records organized for easy updating and retrieval by authorized team members to boost team efficiency by 100% while traveling.

Negotiated and compared pricing on office supplies and equipment created a savings of 37% the first year.

Developed and launched new proposal presentation policies and practices across the firm, that satisfied internal and external7, replacing the firm’s 30+ year old paper system.

Knowledge of social and digital media.

PAS Transportation, Justice, IL May, 2014 – November, 2018 Co-Owner

Established schedules, events and travel plans for conferences, meetings and seminars, with domestic and international trips for a 2- person startup company.

Influenced collaboration and administrative support to office personnel on day to day needs.

Tracked expediting trucking business revenue and costs with QuickBooks, reconciling accounts to maintain high accuracy, to save 50% of hiring a full-time accountant.

Facilitated daily computer backups, virus checks and program updates to ensure security and safety of firm’s records.

Created and pioneered marketing and advertising strategies to support revenue goals and promoted 10% strategic growth year over year.

EDUCATION

Lewis University, Romeoville, IL Anticipated Graduation Date: June, 2022 Pursuing: B.A. of Business Administration

SKILLS

Advanced MS Office

Adobe Pro Suites

Cloud Computing

Collaboration

Computer Software: Ceridian,

Concur, Egnyte, QuickBooks

Conference/Meeting planning

Creativity

Critical thinking

Data analysis

Detailed Oriented

Employee training and

development

Emotionally Intelligent

Excellent verbal/written

communication

Flexible

Forecasting, Budget

Google Suites

Listening Skills

Polish, fluent in

Resourceful

Salesforce

Schedule & calendar

organizing

Strong Interpersonal Skills

Time Management

Travel accommodations

Video Conferencing

AWARDS

Brookfield Properties Employee of Month – Best Chili Cookoff, fund raiser for Big Brother Little Sisters Bridgeview Sports Club – Lifetime Contribution Award, volunteer and board member for 8 years Global Professional Wrestling – Contribution Award, volunteer – created a website, accounting practices

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