Manager Service

CURRICULUM VITAE

Personal Information

Name: Motshodi Sophie Maimane

Known as: Motshodi

ID No: 730-***-**** 089

Residence: 931 Leadwood Street

Alveda

Kibler Park

Drivers Licence : Code 08 (Own car)

Passport: South African

Marital Status: Single

Contact: (011-***-**** – 076-***-****

Email: *********@*****.***

Languages: Tswana, English and Afrikaans

Drivers License: Code 8, Own Car

Education

Name of School: St Anne’s High School, Rustenburg

Matriculated with Exemption

Year: 1990

Courses: Secretarial Diploma

Boston House College

Year: 1992

Courses: National Diploma in Office Management &

Technology

UNISA

Year: 2012 – Current (on hold)

Computer Skills

MS Word, Excel, Outlook and PowerPoint

Oracle

D365

Work History

Company: Altron (Pty) Ltd

Position: Team Administrator – Sales Department

Period of Service May 2019 – 30 September 2020

Responsibilities and achievements:

Arrange all meetings as required

Minute taking and distribution of documents to all relevant parties

Making travel arrangements when necessary

Diary management for 3 Sales Managers and the Sales Director

Ordering of office refreshments and stationery

Screening calls and taking messages for the team

Booking the boardroom for the meetings and arranging refreshments for meetings

Compiling leads from customers and send to relevant team members

Raising purchase orders on D365 system from suppliers and send for payment

Attend to all enquiries; verbally and telephonically from customers

Assist where necessary with tender applications

Reason for leaving: Retrenchment

Company: Altron (Pty) Ltd

Position: Executive Secretary to Financial Director,

Divisional Director HR and Director Technical

Service

Period of Service August 2010 – September 2018

Responsibilities and achievements:

Screening calls and taking messages for the Directors

Diary management for all 3 Directors

Attend to customer complaints and queries

Minute taking during meetings

Making travel arrangements when necessary

Typing letters and general correspondence

Booking boardroom for the meetings and arranging refreshments for meetings

Compiling reports on Excel

Arrange teleconference and video conferences and liaising with external service providers giving dial in details

Maintain filing

Receive incoming mail and redirect accordingly

Preparing presentations

Review claims against receipts or documents

Assist the Financial Director with both billing and monthly reports

Reason for leaving: Retrenchments

Company: Altron (Pty) Ltd

Position: Secretary to Divisional Manager (XGS)

Period of Service: October 2004 - August 2010

Responsibilities and achievements:

Screening calls and taking messages for the Divisional Manager

Attend to customer complaints / queries

Arrange for meetings and conferences by booking venues and refreshments

Typing letters and general correspondence

Diary management

Filing, faxing and photocopying

Sorting of mail

Ordering stationery, business cards and other consumables for the division

Doing monthly invoices (billing) on Oracle system

Capturing cheque requisitions on Oracle system

Capturing all leave records for our Division on Oracle

Ensuring overtime, leave and standby documentation is sent to human resource department

Reason for leaving: Promotion to First Line Department

Company: Aptus Integrated Solutions, Johannesburg

Type of company: Recruitment

Position: Secretary

Period of service: August 2004 – September 2004

Responsibilities and achievements:

Welcoming visitors and ordering of refreshments

Typing

Filing, faxing & photocopying

Sorting of mail

Travel arrangements

Screening of calls

Administrative duties

Office management

Stationery control

Reason for leaving: Temporary position

Company: MH Personnel, Johannesburg

Type of company: Recruitment

Position: General Secretary

Period of service: February 2002 – July 2004

Responsibilities and achievements:

Screening calls for the Manager

Diary management

Typing of CV’s

Client and candidate liaison

Data capturing

Maintain and redirect incoming faxes and emails

Ordering of stationery

Petty cash control

Arranged interviews

Scheduled and co-ordinated meetings and diaries

Compiled job adverts

Reason for leaving: Company closed down

Company: ATM Recruitment Placements, Johannesburg

Type of company: Recruitment

Position: Secretary

Period of service: January 2001 – January 2002

Responsibilities and achievements:

Answered switchboard

Screened calls for Manager

Diary management for 4 Consultants and Owner

Typed CV’s and forwarded to clients via email or fax

Filing and faxing

Liaised with clients and applicants

Arranged appointments for applicants

Reason for leaving: Better prospects

Previous Experience Summarized

Nationwide Airlines (Aviation) – Receptionist (August 1999 – December 2000)

ABSA Bank (Financial) - Typist / Admin Clerk (November 1994 – July 1999)

Skills

Able to work in a pressurized environment

Effective listening and reading skills

Time management and administrative skills

Attention to detail

Strong communication (verbal and written)

Deadline driven and goal orientated

Able to interact with diverse individuals from different backgrounds

Able to operate effectively within a team

Contact this candidate