CIRRICULUMVITEA
BIODATA
SURNAME : Baguma
OTHERNAMES : HassanAbwooli
DATEOFBIRTH : AUGUST12th1978
NATIONALITY : Ugandan.
PHYSICALADDRESS : KiryandongoDistrict,KibandaSouthCounty,Kigumba TownCouncil
P.OBOX83Kigumba
MOBILE : +256-*********/+256-*********/
SKYPE : Hassan78
EMAIL : *******@*****.***/**********@*****.***
EDUCATIONBACKGROUND:
YEAR INSTITUTION AWARD
2015-2017 KampalaInternationalUniversity BachelorforLogisticsand ProcurementManagement
2012-2014 KyambogoUniversity DiplomaforLogisticsand ProcurementManagement
1999-2000 KampalaColegeofBusiness
School
DiplomaforBusiness
Administration.
1994-1998 KibandaSeniorSecondarySchool UgandaCertificateofEducation REFEREES:
1.VincentOdoi
CountrylogisticsandsecurityManager
ACTEDSOUTHSUDAN
************.********@*****.***/*******.****@*****.*** Tel:+211*********/+256*********
Mostrecentlinemanager.
2.UmarAhmadHassan
AccountantsouthSudan
Polishhumanitarianaction[pah]
Email:*******@***.***.**
Tel:+211*********
Previouslinemanager
3.Dr.AdamsMakmotKibwanga
SeniorlecturerlawdevelopmentcentreKampala
Advocateandmanagingpartner
Makmotkibwangaandcoadvocates
Po.box28519Kampala
Tel:+256*********
*****.****@******.***
Characterreference
WORKEXPERIENCE:
ACTED:from1st/March/2019to1st/August/2019.
SeniorLogisticsandSecurityOfficer(Roving).
JOBPURPOSE:
EnsurethatalprocurementandLogisticsactivityiscarriedoutinlinewithACTED policiesandProcedures,donorrequirementsandINGObestpractice,maintaining appropriatecontrolsandaccountability,ensuringbestvalueforACTED. FolowupofLogisticsindicatorsofACTED’sProjects.
ResponsibleforalArea’s-LogisticssituationforACTED,SouthSudan. Liaisewithfieldlogisticsstaffandfinancetoensuregoodorganization/supporttothe activitiesinalfieldLocations.
FulfilalACTEDOfficialrequirementswithGovernment,UN,Non-Governmental Organizationsandanyotherentityasnecessary.
JOBDESCRIPTION:
1.Procurementandsupply:
ProvidetechnicallogisticsandProcurementexpertisetotheprogramandguide thedevelopmentofbudgets,proposalsandoperationalplans,ensuringthatnew projectsareappropriatelyresourcedandcosted.
Developandupdateprogramprocurementplanstoensuretimelyprocurement andsmoothsupplychaintoenabletheefficientrunningoftheoperations.
Managetheend-endprocurementprocesses,inlinewiththedonorprocurement procedures,ensuringcontrolofthesupplychain,andthatofvalueformoney achieved.
Overseetheselectionandappointmentofsuppliersinlinewithprocurement procedures,conductinglocalmarketsurveys,competitivetenderingprocesses andthedevelopmentoffitforpurposeofsupplyagreement.
Organize,trackandmonitorthesafetransportandstorageofequipmentand assetsensuringthatalrelevantstaffarekeptupdatedregardingprogress.
Developandimplementpolicies,proceduresandsystemsthatwilimprovethe accountability,transparency,andefficiencyoftheprogram’slogisticsand procurementfunctions.
ManagealframeworkagreementrightTenderprocesstobesignbetween ACTEDSouthSudanmissionandsuppliersfortheprovisionofcarmaintenance
,generatorsmaintenance,cleanDrinkingwater,solidwastecolection,sewage DisposalandRoadTransportation,Aircargo,Internetservices,plumbingservices
,etc.,withinsouthSudanafterreceivingHQapproval.
EnsureaclearandTransparentpapertrailisinplaceforalLogistical transactions(e.gPurchaserequest,waybils,stockcontrol,Assetstracking
,etc.)thattherecordsarekeptinanorderlyandTimelyfashionandthat archivesystemarelinewithACTEDSouthSudananddonorrequirements. MonitorthefieldstockinJubaandliaisewithJubaprocurementTeamand storekeepertoorganizethecargotransportationtotherespectiveBase.
TakeresponsibilitytoprocurealACTEDSouthSudanvehiclesand GeneratorsfolowingforbothInternationalandNationaltenderpolicy procedures.
Responsibleforprocurementplanforoveralprojectsandgetapprovedbythe HQforalbases.
ResponsibleforprojectsprocurementplanningonalfieldBasesinsouth sudan.
DraftprocurementplansandwaiversforaltheprojectswithinACTED,South Sudan.
DraftingalACTEDtenderstobeadvertiseonbothACTEDwebsiteorinlocal newspapersforalprocurementofprojectwithinsouthSudanafterapproval fromHQforinternationalcalfortenderandre-launchedpre-qualificationfor eligiblebiddersonly.
ManagedalframeworkagreementrightTenderprocesstobesignbetween ACTEDSouthSudanmissionandsuppliersforalcontracts.
Responsibleforreportingandcomplyingwiththeotherrequirementswithin varioussub-departmentstotheCountrySeniorManagementTeamandHQas welasDonors
MakesurealleasecontractsagreementforMissionPremises(e.gOffices andtheResidencearesignedperthedurationagreeduponwithACTEDSouth Soudanpolicyandit’sonannualbasisagreement.
Coordinatingwithprojectmanagersandexternalcustomerstoensure appropriateproductsselectionofsupplies
.
SpearHeadingcomprehensiveprocurementactivities–including suppliersselection,contractnegotiation,costreportingandestimate. Responsibleforthecompletionforthefollowing:
Procurementcontractionprocess95%
FolowingupcloselywithClearanceagentonACTEDconsignmentintransit 90%
Procurementmanagementplanforalareas95%
Maintainedgoodconditionforallogisticsstaff85%
Ensureproperandcompletionofreportontime90%
ManagingalprojectprocurementplanningontheACTEDSouthSudan mission85%.
ResponsiblefortheInterviewingandtrainingnewemployeestopeak performancelevelsandknowprocurementprocedures
AssetsandStocksManagement:
ImplementandMaintaininventorysystemstoensurethatrobustcontrol mechanismandminimumstockbalancesareinplaceworkingeffectively.
Overseeprogramassets,ensuringassetsaretracked,maintainedandserviced andtheprogrammeassetsareregisteredinaccurateandupdated.
Managethelifecycleofprogramassets,ensuringtheirtimelydisposalinline withACTEDanddonorpolicy.
Supervisedandcoordinatealmattersrelatingtotransportandfuelmanagement toarereported,servicestakeplaceandfuelconsumptionisregulatedand recorde.
FLEETMANAGEMENT:
Inconjunctionwithdonordefinevehiclesfleetrequirementsandensurevehicles usageplans,maintenanceandservicingplansareestablished.
Ensureappropriatesystemsfortrainingandmonitoringworkofdriversand mechanics.
Ensuretestingofaldriversrequiredtodrivewithintheprogramandprovide trainingwhererequired.
Ensurealvehicleshaveanup-to-datelogbookandanyaccidentsanddamaged tothevehicledocumentedproperly.
ICT:
Allinternationalstaffareexpectedtoundertakethefollowingduties.
WorkwithintheframeworkoftheACTED’scorevalues,promotingitsother obligationandmissionstatement.
Worktowardsachievingprogramand/ordepartmentbusinessplansobjection. EnsurefamiliaritywithandadheretoalACTEDpoliciesandproceduresandkeep informedofACTEDactivities.
MakesurethereisalwaysinternetintheworkingareaegOfficesandGHisfuly functionalstatus.
SECURITYMANAGEMENT
EnsurethatalincomingInternationalstaffarrivinginsouthSudanarethoroughly briefedaboutalareassecurityrelatedissuestohim/her.
EnsurealincomingInternationalstaffarrivinginsouthSudanare/ishaving VALIDTRAVELDOCUMENTS,egVisaandpassport.
Analyzethesecuritycontextatarealevelandinclosecolaborationwiththe CountrySecurityManagercontributetodefining,analyzingandevaluatingrisks
Engagewithrelevantkeystakeholdersatarealeveltoensureaccessand supportofinterventions
Addresssecurityandsafetyrisksbyimplementingstandardoperating proceduresdefinedforthearea
Ensuretheofficesandhousesconformtorecommendedsecurity,healthand safetystandards
Ensurealstaffintheareaadheretosecurityprocedures
Ensuresecurityincidentsatarealevelarepromptlyreportedtothecapital, Updatethecountrysecuritymanagerwithanyinsecurityrelatedissuesondaily basis.
AttendtheweeklyNGO-FORUMSecuritymeeting.
AlwaysbriefalstaffregardingcurrentaffairsofSecurityaffairsofthe environmentareas.
UnderstandingtheethicandculturaldiversityofthepeopleofsouthSudan.
AlwaysremindtheInternationalstafftomovein2sandhaveIDsalthetimeon them.
Wilstandin/RepresenttheCountryLogisticsManagerwhenabsent.
Makesurealbasesarehavingsaferoomandwelestablishedinsaferplaceand havingemergencyfoodstuff,safedrinkingwater,medicines,fireextinguishers, whistlesetc.
AnyotherdutywillbeassignbytheCountryLogisticsManager. ACTED:FROM1STJUNE2015TO25TH/FEB/2019.
AreaLogisticsandSecurityOfficer(GreaterEquatorialregionSouthSudan). JobPurpose:
• RespectexistingLogisticsProceduresandsendalaccounting document/reportstoCountryLogisticsManager;
• FolowupLogisticsindicatorsoforganization’sproject.
• HelptheCountryofficetohaveclearvisionarea’sLogisticsandSecurity situation.
• LiaisewithfieldLogisticsstaffsandfinancetoensuregood organization/supporttotheactivities.
• FulfilofficialactivitieswiththeGovernment,UN,Non-Governmental Organizationsandanyotherentity.
RESPONSIBILITIESANDFUNCTIONS.
• Overseesthecompilationandexecutionofprocurementcontracts.
• DraftprocurementplansandwaiversforprojectswithinSouthSudan.
• Responsibleforprocurementplanforoveralprojectsandgetitapprovedby HeadQuarter.
• Responsibleforprocurementprojectplanningoncapitallevelandmanagethe arealogisticalandprocurementfinancialstatus.
• Draftaltenderstobeadvertisedonbothwebsiteorinlocalnewspapersforal procurementofprojectswithinSouthSudan.
• ReinforceandqualityofInternationalwithinternalandexternacontrol.
• ManagealframeworkagreementrightTenderprocesstobeginbetween missioninSouthSudan.
• Maintainsupplierdatabasefolowinternationalcriteriaforregisteringnew suppliers.
• Planandtrackthemovementofgoodsfromsuppliersaftersupplierof procurementcontracts.Theleastdeliverydestination.
• Designstrategiestominimizetheoverspentofbudgetlineorunderspentofal projectsfundtomakesurethefundhavebeenutilizedproperlyduringtheproject.
• Takeresponsibilityforclearancethroughclearanceagentsafterobtainingtax exemptionfromthecustomsofficegovernmentofrepublicofSouthSudan.And folowupprocurementlogisticofficerstohandlingofprojects.
• Goodknowledgeinframeworkmanagement.
• Knowledgeandadherencetocodeofconduct.
• Minimizecostwhileoptimizingprofitsmargins.Checkdocumentationof procurementstaffsforalthebasses.
LEADERSHIP:
• Spearheadcomprehensiveprocurementactivities-includingsupplierselection, contractnegotiation,costreportingandestimating.
• Forecastingproductneedsthroughclosecommunicationwithcross-functional departmentalmanagers.
• Coordinatingwithprojectmanagersandexternalconsumersensureproduct selection.
• Interviewingandtrainingnewemployeestopeakperformancelevelsandknow procurementprocedures.
• Demonstratingexcelentanalytical,problemsolving,researchandproblem solvingabilitiesalongwithproficiencyinMicrosoftwords,Excel,andoutlook.
• Handlingprocurementforseveralprojectsofoperation. REPORTING/SECURITY
Responsibleforcomplyingwiththereportingrequirementswithinthevarious sub-departmentteam,HQaswelasdonorrequirementwithinframeworkof theprojects.
Briefingofnewstaff(s)arrivinginthebaseregardingthesafetyandsecurity ofthestaffdutystation.
ResponsibleforthemanagementoftheBasedPremisesinthefield.
MakesurealstaffobservedthecurfewtimeinthefieldBaseandmonitorthe securitysituationataltimeandreporttotheCapitalofficeondailybasis.
Analyzethesecuritycontextatarealevelandinclosecolaborationwiththe CountrySecurityManagercontributetodefining,analyzingandevaluating risks
Engagewithrelevantkeystakeholdersatarealeveltoensureaccessand supportofinterventions
Addresssecurityandsafetyrisksbyimplementingstandardoperating proceduresdefinedforthearea
Ensuretheofficesandhousesconformtorecommendedsecurity,healthand safetystandards
Ensurealstaffintheareaadheretosecurityprocedures
Ensuresecurityincidentsatarealevelarepromptlyreportedtothecapital, Updatethecountrysecuritymanagerwithanyinsecurityrelatedissueson dailybasis.
AttendtheweeklyNGO-FORUMSecuritymeeting.
AlwaysbriefalstaffregardingcurrentaffairsofSecurityaffairsofthe environmentareas.
UnderstandingtheethicandculturaldiversityofthepeopleofsouthSudan.
AlwaysremindtheInternationalstafftomovein2sandhaveIDsalthetime onthem.
Wilstandin/RepresenttheCountryLogisticsManagerwhenabsent.
Makesurealbasesarehavingsaferoomandwelestablishedinsaferplace andhavingemergencyfoodstuff,safedrinkingwater,medicines,fire extinguishers,whistlesetc.
ADMINISTRATIONANDLOGISTICSOFFICER-WINROCKINTERNATIONAL
(AMED/VEGA-USAID-PROGRAMM).
Responsibilities:
• Overseesthecompilationandexecutionofprocurementcontracts.
• DraftprocurementplansandwaiversforprojectswithinSouthSudan.
• Responsibleforprocurementplanforoveralprojectsandgetitapprovedby HeadQuarter.
• Responsibleforprocurementprojectplanningoncapitallevelandmanagethe arealogisticalandprocurementfinancialstatus.
• Draftaltenderstobeadvertisedonbothwebsiteorinlocalnewspapersforal procurementofprojectswithinSouthSudan.
• ReinforceandqualityofInternationalwithinternalandexternacontrol.
• ManagealframeworkagreementrightTenderprocesstobeginbetween missioninSouthSudan.
• Maintainsupplierdatabasefolowinternationalcriteriaforregisteringnew suppliers.
• Planandtrackthemovementofgoodsfromsuppliersaftersupplierof procurementcontracts.Theleastdeliverydestination.
• Controlthestorebymakingsurethataltheitemscomingin/goingoutare registeredandsignedforitinreceiptvoucher.
• DeliveritemstotherelevantOfficerormanagers
• ManaginginthebaseandgiveandgivemonthlyreportstotheLogistics officer.
• Controltheitemsinthestore.
• Updatestockrecordonregularbase.
• Updatecommodesrecordonmonthregularbases.
• SupervisestheguardondutyandensurethatalvisitorssignIthevisitors bookandvisitorsforms.
• Ensurethatanitemisarrangedininanorderlymannerinthestoreandis responsiblefortheoveralcleanlinessofthestore.
• Togetherwithadministrativeassistantensuresthatgoodsbeingsenttoother basesareaccuratelyrecordedandsoftlydelivered.
• Ensurethatthereissufficientatthemainofficestore.
• ResponsibleforthekeysintheStoreandwhenhandingovertheOffice
• Immediatelyreportriskoffireandleaksinroofthatmayresultindamages.
• Ensurethereceptionvouchersaresignedbyaltherelevantparties concerned.
• Keepuptodatefilesandrecord.
• Supplychainmanagement;
• Inchargeofalitemsdeliverydirectlytoandcoordinatewithfieldlogisticsto makesurealtheitemsshouldbedelivered.
• EnsuretruckdetailsareprovidedtoLogisticsOfficersforthemaingate registration.
WINROCKINTERNATIONAL(BRIDGEPROGRAM)LOGISTICSOFFICER.
• InchargeofaltheItemsshouldbedelivereddirecttoOrganizationand coordinatewithfieldLogisticstomakesurealtheitemstobedeliveredand oftheupdateofthetransitstockfolow-upaccordinglyanddeliverynote.
• Shouldensurealtheassetsproducedshouldbedeliveredtocapitaloffice andregisterbeforedelivertotheOrganization.
• InchargeofparkingtheItemstotheOrganization.
1.TransitStockManagement.
• FilinganexcelfolderforalItemsreceivedandsendtotheOrganizationfor recordkeepingandupdate.
2.TeamManagement.
• Trainandguidetheloginternwhennecessary.
3.LogisticalManagementOfMissionPremises.
• OverseesthefurnishingsofpremisesandRentalcontracts.
• SupervisemaintenanceandrepairofpremisesbothOfficesandthe Residence.
• Provisionandreplenishingofofficesupplies:
• Identifyneedsinstationeryandofficesupply
4.Procurement,StockManagementAndSupplies.
• SetupandDatabaseoflocalsuppliers
• Undertakeamarketstudy.
• Folowupprocurementproceduresconformingtoprocurementguidelines
• Undertakeamarketmaintaindatabase.
• Managementofvehiclespoolandtransportation.
• ManagementofvehiclepoolandServices,repairs,Maintenance.
• Organizethealocationanddailyavailabilityofvehicles.
• Calculateandcheckthemonthlycostofeachvehicle.
5.TransportationManagement.
• Identifythecompaniesforthetransportationofstock.
• Completeandfilewaybils.
• Organizeoverseesloadingandoverloadingofgoods.
• Ensureadministrativeandcustomrequirements.
• Managementoftechnicalequipment’s
• ManagementofITnetwork:
• OrganizetheinstalationofIThardwareandsoftware.
• Identifythesupplyofinternetaccess.
• Ensurethebackupofinformation.
• Managementofcommunicationequipment.
• Organizeinstalationofcommunicationequipment.
• Trainstaffintheuseoftheequipment’s
6.CalculateTheMonthlyCommunicationCost.
• Managementofpowersupply.
• Organizeinstalationofequipment.
• Trainstaffintheuseofsuchequipment’s.
• Ensureregularmaintenanceandunder
• Takeamonthlyinventoryofequipment’s.
• Departmentfolowup:
• Teamleadership
• Ensuretrainingandcapacitybuildingforlogisticsteammembers’inorderto increasetechnicalabilityandskils.
TEARFUND:PROCUREMENTANDLOGISTICSOFFICER.FromDec2010toMar 2014.
Dutiesandresponsibilities:
1.Procurement:
InchargeofprocurementforscenarioA,BandCraisedbytheorganization:
Uploadingthereceivedorderfromthedropbox.
Folowingtherightprocurementprocess-arisethenecessityofawaiverifneeded.
Filedthecorrectdocumentationandmakeitsignedbytherightperson.
Updatethesupplierdatabasewithaccurateinformation
Folowupthesuppliersuntilthedeliveryisover.
Documentationfiling
Inchargeofdoingtenderdocumentationfortheprojectandframeworkcontract upontheofficerequest.
Raisethetenderdocumentation
Createbidsubmissionregistersforeachtender.
Printaltenderdocumentsintencopiesandpreparethem onthetablefornext tenderbox.
Inchargeoftheentirecontractsignedintheoffice.
Responsiblefilingaltheprocurementproducts
Dailyactivitiesmanagementthatisdrinkingwaterdeliverycleanwaterdelivery solidwastemanagementandsewagedisposalinbothofficesandtheresidents
Procurementplanningandsupplychainmanagement:
Ensurestheprocurementfolowstheprojectprocurementplan.
Reignforcecurrentproceduresandinternalcontrol.
Accountableforcompliancewiththeprocurementprocedures.
2.StockManagement:
• Accountableforalareainventers.
• Managementoftheinandoutprocessoftheareastorageresources.
• Responsibleforcompliancewithmanagementproceduresintheare. 3.Delivery(Transport)Management.
Planstorageuponreceiptofwaybils.
Arrangepassengertransportandvisitoraccommodation. 4.AssetsAndPropertyManagement:
Ensuresafetyandeffectiveuseofassetsandpropertyinthearea.
Responsibleformaintenanceandrepairoftheseresources
Completeassetregistrationformsupondelivery.
5.FleetAndFuelManagement:
Toensureproperutilizationandmaintenanceoffleet.
Accountablefortheoveralcompliancewithfleetmanagement. 6.TelecommunicationandInformationTechnologyManagement.
Ensurealtheincomingstaffsareprovidedwithcelphone,simcardsairtimeand laptop.
Managethesitetelecommunicationcosts.
7.SecuritySafetyAndManagement:
Ensuresafetystandards.
Ensurehighlevelofsecurity.
Accountableforsecurityandsafetyguidelines.
Analyzethesecuritycontextatarealevelandinclosecolaborationwiththe CountrySecurityManagercontributetodefining,analyzingandevaluatingrisks
Engagewithrelevantkeystakeholdersatarealeveltoensureaccessandsupport ofinterventions
Addresssecurityandsafetyrisksbyimplementingstandardoperating proceduresdefinedforthearea
Ensuretheofficesandhousesconformtorecommendedsecurity,healthand safetystandards
Ensurealstaffintheareaadheretosecurityprocedures
Ensuresecurityincidentsatarealevelarepromptlyreportedtothecapital, Updatethecountrysecuritymanagerwithanyinsecurityrelatedissuesondaily basis.
AttendtheweeklyNGO-FORUMSecuritymeeting.
AlwaysbriefalstaffregardingcurrentaffairsofSecurityaffairsofthe environmentareas.
UnderstandingtheethicandculturaldiversityofthepeopleofsouthSudan.
AlwaysremindtheInternationalstafftomovein2sandhaveIDsalthetimeon them.
Wilstandin/RepresenttheCountryLogisticsManagerwhenabsent.
Makesurealbasesarehavingsaferoomandwelestablishedinsaferplaceand havingemergencyfoodstuff,safedrinkingwater,medicines,fireextinguishers, whistlesetc.
LANGUAGES:
English : Bothspokenandwritten
Kiswahili : Bothwrittenandspoken
Arabic : Bothwrittenandspoken
Luganda : Spoken
Luo : Working
Runyoro : Spoken
BagumaHassanAbwooli
KiryandongoDistrict,Kibanda
SouthCounty,Kigumba
TownCouncil
P.OBOX83Kigumba
Email:**********@*****.***
Tel:+256*********/+256701949
545
ToRecruitmentTeam
DearSir/Madam,
RE:COVERLETTER
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IhaveworkedatvariouslevelswithInternational-Non-GovernmentalOrganizational.Iworked forWin-Rock-Internationalfrom February72007toSeptember2010asAdministratorand LogisticsofficerinGulu/UgandaandJubaCentralEquatorialStateandalsoworkedwithTEAR- FUNDfrom1/Dec/2010toMarch2014asLogistics/Procurementofficer,andIwasworking withACTEDasSeniorLogisticsandSecurityofficer(Roving)fromJune1st2015toAugust1st 2019.
resultofdoingwonderfulHealthandSafetyTraininginMabanUpperNileStateto Doro,Batil,GendrassaandKaya.Refugee’scamps
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MyaspirationistoworkandsharemyExperience,SkilsandknowledgewithyourOrganization ontherolesadvertised.Ifgiventheopportunity.However,Iamoneofthefewindividualswho areworkinghardtopromotegenderequalityin-ordertorealizesustainabledevelopmentforal intheoutsideworld.Iwouldwelcometheopportunitytobeinterviewedwithyourkind Organization.Iwilbeavailablefortheinterviewatanytime. Ilookforwardtohearingfromyouatyourearliestconveniencetodiscusshowmyexperience mightbestrelatetoyourneeds.
YoursFaithfuly,
Mr.BagumaHassanAbwooli