Assistant Executive
Resume:
CYNTHIA VILLEGAS
* ********* **. ******, ** *****
********.***********@*****.***
OBJECTIVE
Contribute to the growth of the company by integrating with a team to reach their objectives through my knowledge and skills. Therefore, enabling me to grow
professionally and personally.
PROFESSIONAL EXPERIENCE
Amigos por Vida – Friends for Life November 2020 - Actual
Human Resources & Finance Coordinator
Assist in the Hiring Process
Maintain physical and computerized confidential personnel files.
Prepare and post all payroll changes including deductions, terminations and new employee information.
Respond to verification of employment inquires.
Payroll
Accounts Payable
Requisiton / Purchasing
Educational Leadership Oct. 2012 – August 2020
Executive Bilingual Assistant, Business Coordinator
Process Payroll Semi-Monthly
Expenditure Reporting for all Federal Grants (Texas Education Agency)
Voucher check for contract labor Semi-Monthly
Voucher checks - Vendors
Process cash deposits
Enter cash deposits into TxEIS
Prepare Board meetings agendas
Prepare amendment requests
Submit Staff Salary Data Monthly
Assist in preparation of annual audit
Payables, Deposits, Maintain QuickBooks Records, Invoicing (Commercial and private pay customers, provide bank balances, list of payables and outstanding invoices).
Payroll – preparation and distribution of payroll checks, calculation and deposit of payroll tax deposits.
Bank Reconciliations
Monthly Financial Reports
Front Desk / Assistant June 2009 – October 2012
Answer all phone lines. Receive mail, sort and distribute to staff, schedule conference rooms. Assist CEO and Superintendent of Schools with special projects. Maintain a vacation calendar for the administration building, track employee absences and report to payroll. Schedule appointments as required and handle confidential information with discretion.
February 2009 RELOCATE TO HOUSTON
Monterrey, NL (Mexico)
Punto 4 (Public Relations Agency) June 2007 – January 2008
Organize entrepreneurial events, cocktails and inauguration of new businesses.
AXTEL July 2002 – May 2007
Business Development Analyst
Organize Axtel’s inaugurations at new cities where Axtel now has presence, coordinate entrepreneurial events from the North-West regions of Mexico (Tijuana, Cd. Juárez, León, San Luis Potosí, Aguascalientes, Chihuahua, Saltillo, Torreon, Guadalajara and Monterrey), budget control of the North-West Region, coordinate and buy promotional items, Christmas gifts for VIP clients, organize
business breakfasts with directors and clients, and organize golf tournaments and the Christmas parties.
AXTEL July 1998 – July 2002
Executive Bilingual Assistant to the Marketing Director
Organize Director’s meetings, coordinate his agenda, assist in staff meetings & board meetings; elaborate business presentations, control of department expenses & director’s business trips and travel expenses.
Translator, coordinate Director’s agenda & staff meetings, inventory control, control and organize travel and business expenses (SAP System).
Control of director’s agenda, archives, conference calls, meetings, company’s presentations, monthly reports and organize business trips & travel expenses
PROFESSIONAL EDUCATION (ASSOCIATES DEGREE)
Executive Bilingual Assistant
Instituto Kelly Monterrey, N.L (Mexico)
English Instructor
Instituto Tecnologico de Estudios Superiores de Monterrey (I.T.E.S.M.)
Monterrey, N.L (Mexico)
HIGH SCHOOL
Universidad de Monterrey (UDEM)
Monterrey, N.L (Mexico)
LANGUAGES English & Spanish
SOFTWARE SAP, TxEIS, ADP, Peachtree, QuickBooks
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