Michael Lima Jr.

954-***-**** • adjjsl@r.postjobfree.com • https://www.linkedin.com/in/michaellimajr/ CORE COMPETENCIES AND SKILLS

• Accomplished, dependable C-Suite Executive Assistant within large corporations and highly confidential operations

• Integrity, trust and seasoned discretion, able to handle sensitive situations with tact and professionalism, ensuring the security of confidential materials (Former Military Top Secret Security clearance)

• Extensive calendar management and meeting coordination. Ability to handle multiple tasks simultaneously and balance competing priorities with accuracy and thoroughness.

• Consistent track record providing discrete, effective, efficient, focused, assertive and reliable support through a combined display of hands-on execution, creative and tenacious problem-solving. combined with excellent follow-through on action items and time-sensitive projects

• Tech-savvy with excellent command of office technology using a variety of software, hardware and networking technologies to deliver high-quality professional presentations, documents. Administrative tools: Adobe (Acrobat, Photoshop & Illustrator); Microsoft Suite, Advance user (PowerPoint, Word, Excel, Publisher, Outlook, Visio) Familiarity with, Salesforce, multiple search engines, setting up and maintaining e-mail systems and file sharing

• Travel Specialist - Complex domestic and international travel arrangements, detailed itineraries and prepared expense reports

• Experienced in working with diversity and multi-disciplinary teams as well as multicultural teams SELECTED ACCOMPLISHMENTS

• Executive assistant to CEOs and high military command: Provided Executive support to mid-to large-size firms.

• Restructured firms’ marketing policies and procedures: Resulted in 6-10% overall monthly cost savings.

• Increased client satisfaction: Leveraged client service training to develop strong business relationships.

• Efficiently and accurately rewrote and maintained company SOP for all Florida district courts.

• Edited, printed and maintained Top Secret documents: Entrusted to sensitive U. S. Naval operations and reports. PROFESSIONAL EXPERIENCE Sr. C-Suite Executive Assistant to CEO

ICBD Holdings, LLC – West Palm Beach, FL 2019 – Present

• Maintained and prioritized CEO’s busy schedule, to ensure that his time was focused on critical strategic issues.

• Managed all aspects of travel arrangements/logistics both domestic and international.

• Handled communications and sensitive information with an impeccable level of confidentiality.

• Delivered on ad-hoc projects (both personal and professional) as requested by the CEO.

• Reviewed and disseminate information received from other departments and external sources to ensure important items are routed and communicated to the proper individuals expediently.

• Handled company-wide correspondence on behalf of the CEO, when requested.

• Prioritized while maintaining the flexibility to adapt quickly to fluid or rapidly changing situations and environments.

• Maintained excellent organizational and communication skills in dealing with internal/external stakeholders and external personnel where assertive, but tactful demeanour was required when operating on behalf of the CEO.

• Organized quarterly company-wide board meetings and their logistics across multiple states.

• Oversaw the transfer of national asset transactions between multiple internal companies.

• Regularly assisted VP’s in managing multiple projects simultaneously; to completion and reporting back to CEO.

Sr. C-Suite Executive Assistant with High Level Military Support Background Offering 20 plus years’ experience in providing Executive/Project support and Office Management Sr. C-Suite Executive Assistant to CEO/CFO

WAI Global – Miramar, FL 2018 to 2019

• Highly visible role, providing advanced, diversified support to two senior executives, in addition to the two managing partners of the organization.

• Complex calendar management, facilitating inter-company communication and logistics and being flexible to adjust schedules on short notice as situations change. Not only scheduling but helping with business management. Understand priorities and help leaders prioritize.

• Functioned with a high degree of autonomy, managed projects according to organization standards, interact effectively with all levels - both inside and outside the company, set priorities with little or no direction, managed highly confidential/sensitive materials (both business and personal) and issues, made decisions in the absence of the Executives, and provided direction to lower-level administrative personnel.

• Specific activities include coordinating video and audio conference calls, organizing meetings, heavy travel management both domestic and international, expense reports, event planning, managing multiple calendars.

• Created, maintained and updated various databases and spreadsheet files.

• Assisted in the organization of company-wide annual goals for VP level and above

• Rebuilt company organization charts to encompass stateside as well as international employees

• Spearheaded change in several company vendors resulting in $6-7,000 annual savings

• Oversee both CEO/CFO personal private requests with tact and discretion Sr. C-Suite Executive Assistant to CEO/CFO

YMCA of South Florida – Fort Lauderdale, FL 2015 to 2018

• Coordinating the needs and demands of three senior executives to create workable situations. This includes managing complex calendars, facilitating inter-company communication, logistics and being flexible to adjust schedules on short notice as situations change.

• Project Coordinator, prioritizing and managing multiple projects simultaneously; followed through on activities and carried out important operational duties in a timely manner in compliance with the organization’s standards.

• Other specific duties include coordinating video and audio conference calls, organizing meetings, managing domestic travel arrangements, expense reports, event planning, managing calendars, supporting the preparation of presentations and the day-to-day processing of PO’s.

• Serve as the Office Manager for the South Florida Association HQ. Complete special projects as assigned.

• Created, maintained and updated Association wide contract database.

• Reorganized the CFO’s filing system both paper and digital versions.

• Ensure Miami-Dade building/site inspections of all sites are and remain within city code compliance.

• Provide quality customer service with vendors/clients with consistent follow up and completion of projects.

• Spearheaded enlistment of executives and staff on developing corporate Morale Committee.

• YMCA Committee Head for Swim for Jenny funding raising events in Miami, FL. Sr. C-Suite Executive Assistant to CEO

Prince Law, LLC - Plantation, FL 2013 to 2015

• Provided comprehensive executive and personal support to two executives and two additional firm partners. Focused on project management, planning, expense reporting, and account management.

• Supported all four directors in daily calendar management and meeting schedules. Prepared agenda, legal notices, meeting minutes and meeting resolutions. Prepared presentations for board meetings, partners and investors.

• Additional duties performed were general HR, ADP payroll, records upkeep, and employee management.

* (Firm closed in 2015)

• Organized over 500 operation files: Ensured seamless flow of office operations.

• Regularly interfaced with employees internally and with partner attorneys nationwide.

• Leveraged service skills to achieve 100% customer satisfaction with vendors/clients.

• Pioneered electronic contract filing and tracking method within the firm: Allowed for seamless use and functionality.

Executive Administrative Support to VP

Marinosci Law – Fort Lauderdale, FL 2012 to 2013

• Primarily in charge of calendar and business the coordination, business meetings, heavy and complex travel arrangements, itineraries and compiling documents for travel-related meetings, standard conference calls, and video conferences. Expense reporting.

• Project coordinator providing high-level administrative support by conducting research produced high-quality documentation appropriate for its intended audience. Managed confidential and sensitive presentations using presentation software, compile data and prepare documentation and reports. Proofread and manage client deliverables, proposals, and presentations.

• Demonstrated ability to deal effectively with assignments, gathered and organized pertinent data as required.

• Created, maintained and updated database and spreadsheet files.

• Organized over 800 statewide code enforcement cases, scheduling each for hearing and subsequent follow-up.

• Implemented process procedures within departments, resulting in a steady monthly increase between

$15,000-$20,000.

• Managed and designed processes for document storage and distribution for over 2,000 clients nationwide. Real Estate Paralegal

DJS Enterprises – Plantation, FL 2010 to 2011

• Managed a portfolio of over 500 active foreclosure files throughout the state of Florida.

• Prepared various documents throughout the foreclosure process from start to finish. Responsible for adhering to strict judicial guidelines.

*(Firm closed in 2012)

• Developed procedures to track and ensure productivity improvement.

• Spearheaded the removal of redundant activities and shifted to a paperless environment: Resulted in streamlined, efficient workflow and an increase in work volume. Operations Manager

Allegiance Security Group - Tampa, FL 2004 to 2009

• Operations Manager and liaison to the Florida Area Executive office.

• Led a cross-functional team of over 30 employees, skill development, work process examination, solution generation and measuring improvements on various job locations. Managed team process to develop branch vision and mission statements. Handled calendars, scheduling, meetings, travel arrangements, bookkeeping, social media, interviewing and hiring process, employee training, coaching and process management.

• Developed procedures to track and ensure productivity improvement.

• Assisted the team with multiple projects and administrative issues, facilities, equipment, and supplies. Office space management: office moves, new employees. New hire/Temp/Consultant set-up and termination process. IT technical team support. Liaison with facilities and security.

* (Tampa office closed 2009)

• Achieved a 30% business increase through client retention, follow-up, negotiated collections, reconciliation, and on-site job training programs.

• Improved customer satisfaction scores by more than 40% as a result of ongoing site training.

• Team leader for Process Improvement Team, addressing the prevention of crime-related activity, which eliminated annual losses exceeding $100,000 and reduced crime by 8%. Yeoman (Sr. Executive Administrative Support to Naval Command Officers and support staff) United States Navy – Orlando, FL; Meridian, MS; and Puerto Rico 1993 to 1996 Naval intelligence and administrative logistics. Handled materials with Top Secret clearance. Spearheaded recruit command orientation and HR paperwork. Charged with the upkeep of enlistee, officer, executive officer duty files and flight logistics. Simultaneously balanced global and stateside projects, travel arrangements, planned and prioritized work for executive officers during multiple operations. Maintained Naval Base Newsletter, social media and website.

• Graduated top 10% of class Naval “A” School: Intense six-week, college-level Business/Administrative schooling based on the needs and tooling of U. S. Naval Administration.

• Recipient of Battle E-Service Ribbon 1996 for time served and duties held during Special Operations. EDUCATION/PERSONAL DEVELOPMENT Associates of Arts Degree in Graphic Design, Florida Metropolitan University/Tampa College, Tampa, FL U.S. Naval Yeoman A Schooling, Business/Administrative – Meridian, MS CERTIFICATE OF ACHEIVEMENTS/AWARDS Presidents Honor Roll for 3.8 GPA Undergraduate (x3)/Naval Achievement Recognition Battle E-Service

Contact this candidate