Office Assistant Manager

CURRICULUM VITAE

SURNAME: Effiong OTHER NAMES: Iniobong Friday DATE OF BIRTH: March 15, 1983 PLACE OF BIRTH: Itire Local Government, Surulere STATE OF ORIGIN: Akwa Ibom State NATIONALITY: Nigerian RELIGION: Christian HOME ADDRESS: No. 39 Imam Shuaib Street, Surulere SEX: Male MARITAL STATUS: Married EMAIL: ***********@*****.***

TELEPHONE NO. 080********

Personal Profile Statement / Career Objective

I am an energetic, driven and hardworking Facilities Admin/HSE Officer with outstanding time management and customer service skills. I have gained more than four years of experience in this field, and I’m looking forward to utilizing my skills and abilities in an organization where I can make a tangible difference on a daily basis.

Professional Training and Qualifications

Facility Management at E – Learning College 2020

Health and Safety at Workplace Hazard / Fire Awareness – Hybrid

Group(Nebosh) 2019.

Human Resource Management – E-Learning College 2019

Project Management – E-Learning College 2019

Risk management – E-Learning College 2019

First Aid competence – Nigerian Red Cross Society (Lagos Branch) 2018.

First Aid training – Nigerian Red Cross Society (Lagos Branch) 2014.

First aid Fire Fighting & Use of Fire Extinguishers – Federal Fire Service 2012 and 2013.

First Step in Computer Training – NIIT (Iponri Branch) 2009.

Education

Olabisi Onabanjo university – Diploma in business Administration (2013- 2015)

General Certificate Examination GCE – (2004 & 2005)

African Comprehensive College - Senior Secondary School certificate examination (1996-2001)

Raufu Williams Primary School – First School Leaving Certificate (1990-1996)

Employment and Work Experience

June 2019 – Present

Facility Manager WYZE Concepts & Associates

Main duties performed:

Planning building maintenance

Suggest initiatives to improve operating practices, such as increasing efficiency

Planning for future development in line with strategic business objectives

Buildings space according to needs

Inspect buildings’ structures to determine the need for repairs or renovations

Control activities like parking space allocation, waste disposal, building security etc.

Negotiating contracts for third party workers

Review and inspect services carried out for quality, accuracy and completion

Maintain service logs and schedules to ensure effective evaluation of services

Carry out pre and post inspections of reactive repairs jobs within agreed timescales.

Identify hazards and assess risk on designated unit.

Communicate safety and health requirements needed.

Responsible for undertaking the inspection of properties during and after the defects liability period

Ensuring that facilities meet compliance standards and government regulations.

Employment and Work Experience

April 2016 – 2019

Facilities Admin/HSE Officer British American Tobacco Marketing Nigeria

Main duties performed:

I Ensure that the head office remains properly cleaned at all times by supervising the janitorial/general cleaning areas through the service provider and supervisor responsible for those duty.

I Develop an inspection schedule to monitor all routine cleaning in line with the timing agreed with the service provider.

I Conduct inspection of HO at least once a day and report critical issues of cleaning not attended to by the service provider that could cause hazard.

Also Responsible for keeping the Head Office materials/supplies store by maintaining a balance stock of materials (i.e. raising the necessary requisition from reports submitted by the admin assistant) to avoid stock out that could lead to service failure.

I ensure that supplies are constantly made available at designated points via availability of water, stationeries, consumables, electrical items and plumbing materials etc through procurement process and guide lines.

Carrying out an effective supervision of the mail operations and ensure that in and out going mails are properly documented and records are up to date and available for inspection at the shortest notice, also report any issue affecting delay of mail/delivery to destination country and regional.

I ensure the smooth running of reprographic machines through provision of printing papers and other means of printing.

I also ensure that EHS standards are fully observed by Contractors working on the premises, staff, equipment etc.

Review utilities consumption and strive to minimize costs.

Control activities like waste disposal, utility bill, Lasaa, borehole water analysis, waste water analysis(air-ffluence test) and treat water analysis.

Ensuring that the facilities meet government regulations and environmental health and safety standard

Drafting reports and making written recommendations

Allocate office space according to needs

Managing budgets and ensuring cost-effectiveness

Supporting the Facility Manager in day-to-day activities

Performing building checks

Inspecting and maintaining cleanliness throughout the facilities

Work with external vendors and other clients departments as needed to coordinate work

Ensuring emergency repairs are carried out as soon as possible

Coordinating some facility maintenance, repairs and renewals of contract

Overseeing building projects, renovations or refurbishments

Acting as Fire Marshal in the event of an evacuation

Developing relationship with tenants in residential apartments for any call up repairs.

Covering the Site Manager’s responsibilities when he travels on leave

Handle sensitive and/or confidential documents and information

Ensuring the building is safe and secure at all times

Ensuring all stakeholders adhere to Health and Safety Regulations

Accurately logging any problems/issues encountered

Ability to prioritize work to balance multiple projects and deadlines

Arranging site services for customers

April 2013 – 2016

Office Assistant British Americana Tobacco Nigeria

I ensure incoming mails are distributed to consignee and outgoing mail are dispatched to various locations

I supervise the cleaning of head office and report and snag to the facilities Admin.

I distribute stationeries to stakeholders, also consumables to the tea ladies and keep up to date inventory record.

I ensure that supplies are constantly made available at designated points via availability of water, stationeries, consumables, electrical items etc.

I also follow up with procurement for quick approval of purchase order.

Supervision on repairs within the office

Skills

Excellent interpersonal skills

The excellent ability to multitask & priorities workload

Excellent IT skills (Microsoft: Outlook, Word, Excel, Powerpoint, Access, etc)

Hobbies and interests

I find myself to be an outgoing and friendly individual; I love socializing, meeting new people and volunteering at local Community center’s. I also regularly go to swimming to keep fit and healthy.

Reference on request

Contact this candidate