Executive Assistant Sales

Lissette Batista

Professional Experience:

JCDecaux North America, Inc.- New York, NY 7/15-Present

Executive Assistant

• Directly support the Chief Executive Officer and Co-Managing Director to ensure seamless business operations by scheduling meetings, phone calls, and extensive calendar management

• Prepare all travel arrangements for Executive Officers operating in the U.S. and France, including coordinating with airlines, hotels, and travel services

• Create expense reports using the JCDecaux intranet E-Portal and process invoices ensuring correct account codes for each invoice

• Compose agendas and interact with tenants at global airport meetings and Port Authority meetings.

• Compile Data using Discover and Folio to create monthly and year-to-date revenue by terminal reports to send to JFK, EWR and LGA airports

• Aid in the development and execution of RFP responses to government authorities in connection with Airport and Street Furniture advertising programs

• Compile binders for potential proposals to government entities

• Work closely with marketing and other departmental managers on inventory changes and counts, as well as editing and collating of final map submittals to airports

• Update internal revenue, contractual and general information regarding different JCDecaux entities

• Register Executives for conferences and luncheons

• Distribute company-wide announcements and coordinate catering for company-wide meetings

• Plan and organize holiday party

Li and Fung - Home Division- New York, NY 3/06 – 07/15 Executive Assistant

• Directly supported the President, Executive Vice President of Design, Vice President of Merchandising and Vice President of Sales

• Provided administrative support for a company of forty-five people consisting of executives, institutional salesmen, financial analysts, merchandisers and designers

• Executed heavy calendar maintenance for multiple executives and tracking of client attendance at all group events, such as press events, market appointments, dinners, etc.

• Carried out extensive travel arrangements, including accommodations, flights using Axiom, and car services requiring point-to-point transportation both domestic and internationally for all employees

• Prepared expense reports using Concur for four Executives

• Managed visa and passport issues with CIBT

• Helped coordinate Tommy Hilfiger launch with guests, including editors, press, and Tommy Hilfiger Executives

• Office management, including inventory maintenance and conducting vendor relations as well as setting up work stations with IT and accommodating them with anything they need to get started

• Approved invoices through our SAP database

• Originally hired as a Receptionist in 2006, promoted to Sales Assistant in 2008, and then promoted to Executive Assistant in June 2011

Best Brands Consumer Products- New York, NY 4/05 - 3/06 Executive Assistant

• Coordinated and set up high level conference calls, board and management meetings, special events and travel arrangements for executives; prepared direct mail packages and mail to client list

• Organized weekly sales pipeline reports using Excel and File Maker Pro system and attended weekly meetings Law Offices of Carolyn Sanchez- New York, NY 11/04 - 4/05 Legal Assistant

• Accountable for all clerical duties; scheduled depositions and conference meetings

• Served as a liaison between attorney and client; researched and gathered accurate information by meticulously interviewing clients and witnesses, as well as obtaining records from similar suits Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access), Visio, Zoom, Photoshop, FileMaker Pro, SAP, Windows, Indigo (mapping of airports) and Discoverer (running reports) Fluent in English and Spanish

Education:

Wood Tobe-Coburn, New York, NY 2004

A.O.S.Office Administration GPA: 3.9

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