Executive Assistant Office

CURRICULUM VITAE

H B Som Shekar

No.*/*,*th Main, Srikanteshwar Nagar, Mahalakshmi Layout, Bangalore Mob: 910-***-****

CAREER OBJECTIVE

A challenging position in a growth-oriented organization in the field of Administration, which will allow me to contribute to the organizations growth by better utilizing my skills and capabilities and which also helps me to grow along with it.

PROFESSIONAL EXPERIENCE

Carthero Technologies Pvt. Ltd. (From: Aug 2015 To till date) merged with Zomato in 2018

Startup specializing in Food and Delivery Logistics. Designation: Admin Manager

Functional Responsibilities

Managing the Office staff – admin team, housekeeping staff. Security Management. Stationary Management. Procurement of IT related products, office space searching, Travel and Accommodation, Office Infrastructure & renew AMC of all services, Vendor management, Liaison with Government agencies. Rent Processing – Admin operations – Lesioning with land lords for office in South and West Region

Base Consortium (From: July 2014 To Aug 2015)

An upcoming developer company engaged in taking up turnkey projects in real estate. Designation: Office Manager

Functional Responsibilities

Managing the Office staff – admin team, housekeeping staff. Security Management. Stationary Management. Transport management for employees and visitors, Office Infrastructure & renew AMC of all services, Vendor management, Liaison with Government agencies. MAXHEAP TECHNOLOGIES PVT. LTD. - (From: JUNE 2012 To July 2014) A technology based company having a website called Commonfloor.com mainly catering to Real Estate Sector, Apartment community.

Designation: Associate Manager - Administration

Functional Responsibilities

Handle the entire spectrum of activities across providing facilities support and efficiently handle contractors, housekeeping /pantry services, mail room operations, Record management and house-keeping/tea/coffee/water services.

Acting as one-point contact for all administrative matters like Time keeping and attendance, canteen management, guest house management, maintenance, upkeep and repairs of company’s assets, Telephone lines, mobile phones, logistics and courier services, procurement, storage and issue of stationery and compensation of employees. Identifying dependable and cost effective vendors for various services and maintaining schedule of alternate vendors and vendor accounts, also responsible for releasing purchase order and handling purchase of materials.

Liaised with Vendors and Agencies for signing effective corporate deals and contracts for AMCs. Maintain a flawless communication with the employees; ensure timely resolution of employee grievances and harmonious working environment at all levels. Maintain the care and use of housekeeping supplies and equipment, etc. Perform regular inspections for sanitation, order, safety and proper performance of assigned duties. Inspect storage rooms, utility & janitorial closet, etc., for upkeep and supply control. Coordinating with Event Management Companies for organizing various activities like seminars, conferences, team building activities, recreational activities Handle material procurement related functions through local purchase and through supply/ execution contracts including procurement of IT equipment’s like laptop, desktops, servers, mobile phones, IPad, Hardisk, pen drives etc.

Asset Management of company assets like movement of Laptop & desktops to different locations, keep track of company assets as per user assigned, maintain database of all the purchase with respect to company assets.

Printing of Brochure, Pamphlets, Posters,ID cards, Visiting cards Signboards and other marketing related printing activities.

Taking care of Internet lease connections in coordination with IT department. Applying for new lease connection / broadband connection whenever the need arises. Taking care of new mobile connections, data card connections, maintaining their database. Responsible for making travel arrangement for employees, service apartment accommodation, employee relocation, preparation of travel itinerary

Maintaining database employee insurance policies and attending their claim applications. Keeping track of Petty cash expenses, pan – India office expenses tracking. Taking care of Employee reimbursement as per guidelines set by HR department. Taking care vendor payments – maintain database of vendor bills, cheques issued Coordination with builder & interior decorator for office expansion / new office projects ELBIT INDIA GROUP OF COMPANIES - (From: April 2009 to June 2012) An Israel based company having all India operations headquarter in Bangalore. The organization is present in sectors like Real Estate, Dairy Ventures, Healthcare, Shopping Malls etc. Designation: Admin Manager

Functional Responsibilities

Handle the entire spectrum of activities across providing facilities support and efficiently handle contractors, housekeeping /pantry services, mail room operations, Record management and house-keeping/tea/coffee/water services.

Acting as one-point contact for all administrative matters like Time keeping and attendance, canteen management, guest house management, maintenance, upkeep and repairs of company’s assets, Telephone lines, mobile phones, logistics and courier services, procurement, storage and issue of stationery and compensation of employees. Identifying dependable and cost effective vendors for various services and maintaining schedule of alternate vendors and vendor accounts, also responsible for releasing purchase order and handling purchase of materials. Liaised with Vendors and Agencies for signing effective corporate deals and contracts for AMCs.

Maintain the care and use of housekeeping supplies and equipment, etc. Perform regular inspections for sanitation, order, safety and proper performance of assigned duties. Inspect storage rooms, utility & janitorial closet, etc., for upkeep and supply control. Handle material procurement related functions through local purchase and through supply/ execution contracts including procurement of IT equipment’s like laptop, desktops, servers, mobile phones, IPad, Hardisk, pen drives etc.

Asset Management of company assets like movement of Laptop & desktops to different locations, keep track of company assets as per user assigned, maintain database of all the purchase with respect to company assets.

Printing of Brochure, Pamphlets, Posters, ID cards, Visiting cards Signboards and other marketing related printing activities.

Taking care of Internet lease connections in coordination with IT department. Applying for new lease connection / broadband connection whenever the need arises. Taking care of new mobile connections, data card connections, maintaining their database. Responsible for making travel arrangement for employees, service apartment accommodation, employee relocation, preparation of travel itinerary

Taking care vendor payments – maintain database of vendor bills, cheques issued Coordination with builder & interior decorator for office expansion / new office projects CELCABS & VOYAGES PVT. LTD. (From: March 2006 to April 2009) A Radio Taxi Organization currently having their operations in Bangalore, Hyderabad, Trivandrum Designation: Admin Executive

Functional Responsibilities

Responsible for entire administrative support to Senior managers in terms of developing PowerPoint presentation, collecting data from the supervisors and putting in excel. Responsible for keeping track of all IT related assets location wise like Thin Client, Servers, Desktop & Laptop systems, Software’s.

Responsible for ensuring new employee joining formalities concerned with infrastructure like systems and stationery on joining.

Providing support service to the new Joint venture companies for starting the Operations in their city. Was on one-point contact with regional Joint Venture companies in terms of Day to day operational related queries.

Taking care of Joint venture companies operational needs like Advertisement material, Preprinted stationeries, IT related equipment needs. Coordinating with franchisee for office setup works. Development of vendor base for the Company and also responsible for end to end vendor management.

Co-coordinating for Development of promotional and advertisement related material with designers and advertising agency.

Was involved in developing standard operating procedure for Call Center, Fleet Department, Lease department in co-ordination with Supervisors and managers. Global Printing & Packaging Co. Pvt. Ltd. (From: March 2001 to March 2006) The company is ISO – 9001 certified offset printing unit catering mainly to MNC companies for their packaging products. The companies mainly specialize in Board Carton Boxes, E Fluted Carton Boxes, Blister Cards, Posters and Greeting cards.

Designation: office assistant later promoted to Executive Assistant Functional Responsibilities

Coordinate and perform a range of staff as well as operational support activities for the unit; serve as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.

Provide administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving and referring a range of administrative problems and inquiries.

Establish, maintain, and update files, databases, records, and other documents; develop and maintain data, and perform routine analyses and calculations in the processing of data for recurring internal reports.

Sort, review, screen and distribute incoming and outgoing mail; prepare, compose and ensure timely responses to a variety of routine written inquiries. Printing, maintenance, and other services.

ADDITITONAL RESPONSIBILITIES

Assisting Director in costing and quotes preparation for tenders Maintenance of stationery and stock inventory record Preparation of invoices and purchase orders.

Preparation of monthly status report with regards to sales. Compu-Land (Software Training Institute) (From: Dec 1997 – Feb 2001) Designation: Admin Assistant

Functional Responsibilities

Assisting the Center Head in day to day management of the institute Answering Telephone calls and attending to enquiries. Maintaining inventory of Brochure, Course Material. Distributing course material to students as per the request of the faculty. Maintaining faculty status

Course-Coordination

Processing of Course Completion Certificates

EDUCATIONAL QUALIFICATION

B.A. Graduate from Delhi University majoring in Economics Honors in Systems Management from National Institute of Information Technology, New Delhi. COMPUTER SKILLS

Computers worked on : IBM Compatibles

Programming languages : COBOL, DBASE, C

Operating System : DOS, Windows 2000

Image Editing Software : Adobe Photoshop, Adobe illustrator DTP Software : Adobe PageMaker, CorelDraw

STRENGHTS

Committed and a team player

Well experience in handling multiple tasks simultaneously. Easily adapt myself to a new environment.

Communication skill

PERSONAL DETAILS

Marital Status : Married

Languages known : English, Hindi, Kannada

Current Salary : Rs.65000 pm.

Expected : can be negotiated

Notice period : 1 month

EXTRA CURRICULAR ACTIVITIES

Cricket: Represented my school and college in various tournaments. Keen chess player.

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