Assistant Executive

KELLY SHEEHAN

City, State, *****

**************@*****.*** • 708-***-**** • LinkedIn

QUALIFICATIONS SUMMARY

Energetic and highly motivated professional, eager to leverage broad experience, strong education, and robust expertise to excel in HR Coordinator / Executive Assistant / Accounting Assistant role. You can change the title according to the role you are applying for.

Administrative Support: Experienced in achieving and exceeding organizational goals by utilizing solid administrative skills, such as record maintenance, data entry, and report writing. Skilled in supporting company objectives, reviewing correspondence, implementing policies, and driving organizational performance within fast-paced environments.

HR Management: Proven success in supporting smooth execution of human resources operations by leading talent acquisition initiatives, delivering onboarding and orientation sessions, managing employees’ records, and monitoring individual’s performance. Skilled in collaborating with hiring managers on planning interviews, scheduling phone screens, updating job postings, and selecting top talent to hire best-fit talents.

Accounting / AP Management: Expert in maintaining accurate and up-to-date records of the business by preparing weekly, month-end, and year-end reports, managing AP functions, reconciling accounts, and identifying and addressing discrepancies in records.

Effective Communication: Excellent problem solver with strong communication, interpersonal, active listening, multitasking, time management, negotiation, critical-thinking, and decision-making skills. Self-learner and a strategic problem-solver with ability to understand the big picture and think out of the box. Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, and Exchange), Proamics (Accounting Software), ABRA (HR System), OMS (Operations Management System), AS400, SAP, ACT, Lotus Notes, and QuickBooks.

PROFESSIONAL EXPERIENCE

Nippon Express USA, Wood Dale, Illinois

General Business Assistant (2015 – Present)

Help Division Manager and Senior Supervisor in executing day-to-day operations by providing hands-on administrative support. Efficiently manage and process payments again vendor invoices for three branches on a daily basis. Act as a liaison between employees and human resources department to resolve problems, handle complaints, and answer queries. Prepare and present month-end and year-end reports to the management for supporting decision-making process. Create daily shipping orders report, process shipping orders for warehouse, and help Warehouse Manager in receiving orders and shipment. Order office supplies, track inventory, and ensure quick replenishment of stock to meet daily demand. Schedule repair and maintenance of forklift to ensure smooth functioning. Maintain accurate record of fixed assets inventory and update driver sign-in logs in spreadsheets.

Selected Contributions:

Demonstrated organizational policies and regulations to newly recruited employees by organizing and executing orientation sessions.

Negotiated with vendors to obtain best prices and favorable terms and conditions, while exploring new and economical suppliers to avail discounts.

Recruited best-fit talents by conducting interviews, arranging proficiencies tests, and shortlisting eligible candidates.

Expeditors International, Bensenville, Illinois

Accounts Payable Representative / Administrative Assistant (2010 – 2014)

Played an instrumental role in overseeing accounts payable functions for all airline accounts, such as American, Air Canada, Alaska Air, Delta, United, and Southwest. Supported Accounting Supervisor and Team Lead in executing daily tasks. Received and approved check requests on a daily basis, disbursed weekly vendor payments, maintained storage checks, prepare W9s, and compose vendor statements on a monthly basis. Generated statements for Top 5 vendors and problem payables. Sent letters / correspondence to vendors to reconcile balances and share details. Performed daily analysis on vendor statements via spreadsheet.

Selected Contributions:

Directed and managed payments of the two largest trucking accounts, such as Central States and Forward Air Trucking.

Fostered lucrative working relationships with vendors and customers to build positive rapport of the business.

Facilitated the organization of monthly team meetings by preparing presentations.

Tracked vendor payments on a daily basis to avoid payment delays.

I noticed that there is a gap in your resume between 2002 and 2010.Have you been involved in any activity / experience / education during this time frame? Please provide the details.

Computer Sciences Corporation (CSC), Oak Brook, Illinois 2000 – 2002

Staffing / Recruiting Coordinator / Assistant (2002)

Contributed efforts towards executing complex administrative activities within fast-paced environment, while leveraging analytical and critical thinking skills, sound business judgement acumen, and excellent knowledge of company operations. Maintained standard CSC resumes for all Chicago Business Unit employees by inputting new resumes, revising resumes with new project information, proofreading all resumes for grammatical errors, filing current copies in the resume books, and printing for the CBU staff. Organized new hire orientation sessions by preparing presentation of the CSC / CBU overview, monitoring all employees’ paperwork, introducing to the office staff, and conducting familiarization tour to the office facility.

Selected Contributions:

Facilitated Staffing and Recruiting Manager in finalizing recruitment by posting job descriptions, selecting high caliber candidates, and providing onboarding training sessions.

Analyzed and tracked recruitment expenses by preparing Excel spreadsheet, recording related expenditure, and comparing with budgets.

Additional experience as Practice Administrator / Assistant at Computer Sciences Corporation (CSC) from 2000 to 2002.

EDUCATIONAL BACKGROUND

Do you have any degree / training / coursework to add here?

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