Manager Personal Assistant
Resume:
Cover Letter
Of
Tracy DeRazon
To whom it may concern.
Kindly receive my attached CV. I trust that it will meet your approval.
I have a strong Project-Management, Account Management & Administrative background, with many years in the field. I have worked for a fair amount of years within a Corporate environment as well as being a Digital Advertising service-provider for a few Corporates.
I pride myself on my professional work ethic and my drive to be the best version of myself in the workplace.
I would like a position which challenges me and in which I can grow and become an integral member of a team.
I feel that I have experience in many fields and this allows me to feel confident and comfortable to pursue new challenges to the best of my ability - while striving to learn / study further into my profession and growing into the role.
I am very comfortable presenting in front of people, and I feel that I have good management skills. I consider myself a driven, fast--learner, a perfectionist and person who becomes quite lost in my work as my work becomes my passion and the people become like my family.
Outside of work I am a mom of two beautiful children, my son aged 11 and my daughter aged 9. My hobbies include rock climbing, painting acrylic art, yoga – teaching & practicing, and baking crazy cakes! .
Thank you for taking the time to go through my CV.
I look forward to hearing back from you.
Sincerely,
Tracy Derazon
CURRICULUM VITAE
Of
Tracy DeRazon
Cell: 076*******
Email: *****.*******@*****.***
Address: 157 Sunset Boulevard, Sunset Ave Lonehill
Age: 39 – 6 Feb 81’
Children: 2
Marital Status: Single
Languages: Eng & Afr
Qualifications & Tertiary Education: -
•WITS Business School 2013 - Corporate Communications
•WITS Business School 2011 - Project Management
•Advanced Microsoft Course - 2013 - excel, word, outlook, PowerPoint - Campbell House
•Public Relations Management & Frontline Relations 2001 - Damelin Management School
•Freight/Import/Export Awareness & Principles 2003 - Shaun Wheeler & Phil Doran institution
Work Experience
Fibre.Com (Pty) Ltd – FTTH - Telecommunications (Sept 2019-December 2020)
Job title: Administration / Operations / Project Management
Reason for leaving: Recently Divorced and my husband is co-shareholder
All administrative and secretarial duties
Source, Interview, placing of sales team members
Responsible for directing and managing operational activities
Provide overall direction to the Company with shareholders
Project Management:
o Help define project scope, goals and deliverables
o Define tasks and required resources
o Manage project team meetings
o Manage budget
o Create schedules and project timelines
o Monitor and report on project progress
o Present to Internal team’s project plans progress as well as problems and solutions
Management of systems such as Porta One, Netcash & Sage.
Responsible for all procurement of the business
Drafting all legal agreements and managing all supplier contracts, SLA’s, MOU’s & Company Documentation
Assisting in managing financial aspects, bank accounts, Sars matters, dealing with the company accountants, budgets, forecasts, quotations, invoices on Sage
Dealing with all aspect of Marketing / Advertising; website, social media, working with the agency to ensure best outcome of our marketing mediums.
Yoga Training & Teaching (Feb 2019 – August 2019
I took a 6 month sabbatical to train & teach Yoga as a self-growth and mindfulness experience.
Ogilvy & Mather International Integrated Advertising Company
Job title: Project Manager 3 Month contract (Oct – Dec 2018) Freelance
Client: Vodacom
To supervise all Projects related to the successful implementation platforms, Operational / Business Support Systems.
To develop a framework for the management of projects in accordance with international standards. Currently training in Agile, although I am Exel, MS project, Chase proficient.
To communicate projects reports and initiatives across the Business Group.
To plan and monitor execution of programs and projects and to ensure the successful execution within agreed quality standards.
Issue work to production team resources in accordance with project scope, deliverables required, skills & expertise of each production team individual.
Presenting project plans to the various teams daily – presenting to small groups and larger groups of up to 30-50 employees. These daily ‘Stand-Up’ meetings entail me discussing the following:
•Daily or weekly project deliverables
•Timelines attached or Red Flags if any
•Project scope – deliverables required from team members to execute
•Project deadlines
•Allocation of work to Productions teams/persons across various digital projects
•To optimise project delivery and to ensure billing is timeous and accurate.
•To professionally deal with customer, employee and executive management
•escalations pertaining to service delivery
•Mentorship (Interns, Project Managers, Client services team, Production team.)
•Production team leave approvals, sick days, annual leave, leave early approval.
Railway Cellular (Pty) Ltd – Telecommunications (Feb 2014 – Sept 2018)
Job title: Administration / Operations / Project Management
Reason for leaving: Better job opportunity
Manage and oversee workers of the business
Responsible for directing and managing operational activities
Provide overall direction to the company within guidelines set by the CEO
Project Management
Drive profitability and sustainability through sales and customer retention / excellent customer services
Manage all human resource activities, leave, sick days, salaries & contracts, payments, petty cash
Completing projects and special assignments by establishing objectives; determining priorities; managing time; gaining the cooperation of others; monitoring progress; problem-solving; adjusting plans
Management of CMS systems
Responsible for all procurement of the business
Drafting all legal agreements and managing all supplier contracts, SLA’s, MOU’s & Company Documentation
Assisting in managing financial aspects, bank accounts, Sars matters, dealing with the company accountants, budgets, forecasts, quotations, invoices on Sage
Processing and generating accurate Board Reports and other working documents
Base 2 Marketing – Digital Advertising Company owned by Wunderman WPP
Account Manager & Project Management – Sep 2013 – Jan 2014 - Freelance
Reason for leaving: Better opportunity
Clients: Jaguar, Land Rover, Russell Hobbs, Mutual & Federal, Tabasco, Imperial, Espresto
Executing suggested marketing plans / campaigns across all Digital platforms
Deliver growth on the accounts by pioneering new ideas that anticipate the client’s future creative needs
Responsible for clients' billing activity, budgeting, expense tracking and management to ensure accuracy and smooth handling of financial transactions
Management of CMS systems
Managing creative development process, writing creative & technical briefs & briefing the production team
Ability to build strong relationships with all relationship holders across the group and to leverage that relationship when necessary
Project management reporting
Timeously communicating expectations, risks, issues and progress on jobs
Approach projects / campaigns from a strategic, financial and technical perspective
Responsible for updating of weekly status sheets, project timelines and budget documentation
Negotiating with departments to source the right skills and resources for the job
Reviewing, testing and approving the final delivery of projects
Proposal writing & presenting to clients
Nandos Head Office
Personal Assistant to CEO and part owner Mr Mark Radomsky
*Reason for leaving: better job opportunity
Comprehensive management of all travel arrangements for Management as required (Visa’s and itinerary’s, hotel bookings, cabs etc)
Managing calendar scheduling
Preparation of Board Packs and various presentations
Ensure that personal/company files for the CEO are up to date
Ordering of stationery and various other stock items / managing office ops such as dealing with external suppliers regarding services provided for managing of rented office space. IE. Metrofile, Sanitech, Landlord offices.
Receive guests and/or visitors for the CEO
Drawing up relevant documents in preparation for meetings and engagements
PowerPoint presentations compiling
Legal letters processing
Dealing with personal matters for Mr Radomsky
Deutsche Investment Bank Johannesburg
Personal Assistant – to CEO Mr Herman Bosman - 2013
*Reason for leaving: One Month Contract
Comprehensive management of all travel arrangements for Management as required (Visa’s and itinerary’s, hotel bookings, cabs etc)
Assisting with organizational, financial and personal administration on a daily basi.
Managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings
Preparation of Board Packs and various presentations
Ensure that personal/staff files for the CEO are up to date
Ordering of stationery, meetings, travel all through mandatory group systems
Receive guests and/or visitors for the CEO
Draw up relevant documents in preparation for meetings and engagements
PowerPoint presentations compiling
Managing and processing Amex accounts
Legal letters processing
Corporate Events planning
Aqua Online – Wunderman WPP – Digital Advertising company
Client Services Account Manager & Project Manager - Freelance - (March 2011-July 2011)
Reason for leaving: Maternity
Client: MTN Business
Executing suggested marketing plans / campaigns across all Digital platforms
Deliver growth on the accounts by pioneering new ideas that anticipate the client’s future creative needs
Responsible for clients' billing activity, budgeting, expense tracking and management to ensure accuracy and smooth handling of financial transactions
Managing creative development process, writing creative & technical briefs & briefing the production team.
Build strong relationships with all relationship holders across the group and to leverage that relationship when necessary
Project management reporting internally and with clients
Timeously communicating expectations, risks, issues and progress on jobs
Approach projects / campaigns from a strategic, financial and technical perspective
Responsible for updating of weekly status sheets, project timelines and budget documentation
Negotiating with departments to source the right skills and resources for the job
Reviewing, testing and approving the final delivery of projects
Proposal writing & presenting to clients
Self-Employed (May 2010 – March 2011)
*I worked solely on all aspects of Digital Management predominantly.
*Reason for going back into the work force: My contracts are up & the work was completed & handed over to client
Business Development
Drawing up marketing plans
Management of CMS systems
Sourcing and managing outsourced creatives as part of the production process
Executing suggested marketing plans across all Digital platforms
Deliver growth on the accounts by pioneering new ideas that anticipate the client’s future creative needs
Responsible for clients' billing activity, budgeting, expense tracking and management to ensure accuracy and smooth handling of financial transactions
Managing the creative development process, writing creative & technical briefs & briefing the production team.
Relationship building across the group and to leverage that relationship when necessary
Project management reporting
Timeously communicating expectations, risks, issues and progress on jobs to client
Responsible for updating of weekly status sheets, project timelines and budget documentation
Proposal writing & presenting to clients.
Amorphous New Media – Digital Advertising company
Account Manager & Project Manager (Feb 2008 – April 2010)
Client: Nedbank
Reason for leaving - started working for myself
Executing suggested campaign marketing plans across all Digital platforms
Deliver growth on the accounts by pioneering new ideas that anticipate the client’s future creative needs
Responsible for clients' billing activity, budgeting, expense tracking and management to ensure accuracy and smooth handling of financial transactions
Managing creative development process, writing creative & technical briefs & briefing the production team
Ability to build strong relationships with all relationship holders across the group and to leverage that relationship when necessary
Management of CMS systems
Project management reporting
Timeously communicating expectations, risks, issues and progress on jobs
Approach projects / campaigns from a strategic, financial and technical perspective
Responsible for updating of weekly status sheets, project timelines and budget documentation
Negotiating with departments to source the right skills and resources for the job
Reviewing, testing and approving the final delivery of projects
Proposal writing & presenting to clients
AdsMarket Publishing Manager Israel
Publisher Services (October 2006 – Feb 2008)
*Reason for leaving: Moved back to South Africa
Adsmarket is a network between Publishers & Advertiser services for online internet Marketing
Managing/maintaining large Publisher accounts with the intention of promoting/selling adverting ‘programs’/campaigns to the Publishers
Statistics measured by EPC, eCPM, CPM, CPA, CPC
Constant progress of Accounts measured on daily basis vs. campaigns being run & optimizing accounts Analyzing data, drawing recommendations
Management reporting
tracking (pixels / cookies) & technical functioning
Resolve individual customer problems & manage the day to day relationships with clients
Management of SLA’s
Management of CMS systems
Optimizing business growth through reporting
Management of financials on retainer & non-retainer campaigns
Deutsche Investment Bank AG London (Global Transaction Banking & Equity Capital Markets)
PA to 8 seniors – Head of Trading, Directors & Associates
Duration – 2 years 2004 -2006
*Reason for leaving: Moved to Israel
Comprehensive management of all travel arrangements for Management as required (Visa’s and itinerary’s, hotel bookings, cabs etc)
Assisting x 3 Directors & 6 Associates with organizational, financial and personal administration on a daily basis
Managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings
Assist with the preparation of Board Packs and various presentations
Ensure that personal/staff files for the Team are up to date
Ordering of stationery, meetings, travel all through mandatory group systems
Receive guests and/or visitors for the Team
Draw up relevant documents in preparation for meetings and engagements
Run some personal errands and admin for the CEO
PowerPoint presentations compiling
Managing and processing Amex accounts
Legal letters processing
Corporate Events planning
PVP PROJECT MANAGER / HBW GROUP - Project Management co for shopping malls
PA to partner (1 year 2003 - 2004)
Reason for leaving - moved to the UK
Comprehensive management of all travel arrangements for Management as required (Visa’s and itinerary’s, hotel bookings, cabs etc)
Assisting with organizational, financial and personal administration on a daily basi.
Managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings
Preparation of Board Packs and various presentations
Ensure that personal/staff files for the CEO are up to date
Ordering of stationery, meetings, travel all through mandatory group systems
Receive guests and/or visitors for the CEO
Draw up relevant documents in preparation for meetings and engagements
PowerPoint presentations compiling
Managing and processing Amex accounts
Legal letters processing
Corporate Events planning
Bridge Shipping Pty Ltd - Imports & Exports company
Export Controller (2.5 years 2000-2003)
*Reason for leaving: better job opportunity
Work entailed client services communication with various clients abroad
Managing all aspects of large shipments from point of dispatch until pod to client
Large amount of correspondence with various Clients & Suppliers via email, telephonically & with the use of spreadsheets for reporting
Full responsibility for Client accounts
Maintaining existing accounts and creating new leads
Invoice & reconciliation processing for own accounts
Tracing & controlling of shipments with various logistical companies
Responsible for updated knowledge of own legal export document processing using the various customs documentation
References:
•Deutsche Bank SA - Irene Nkosi -
•Ogilvy & Mather – HR – Sania Mckenzie - 011-***-**** see below also:-
‘Hi Tracy
I’m really disappointed that you will be leaving my team – you have honestly been a FANTASTIC Digital PM and I know the team and creatives are loving working with you.
I would appreciate if you could refer some people to Sania for your replacement – preferably with the same work ethics and professionalism as you have shown I’m happy you’re still here for a few more weeks
Thanks
KATE GOLDEN
Operations and Delivery Director
Ogilvy & Mather
Deutsche Bank – HR – Irene Nkosi – 011-***-****
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