Office Coordinator

Vanessa Vately

***-** ***** ****** ****** Village, NY 11429

636-***-**** *******@***.***

EXPERIENCE

Datadog, New York, NY August 2019 - Present

Office Coordinator

• Spearhead monthly company-wide event planning, organizing, and marketing contributing to strategy sessions and event proposal preparations facilitating flawless execution and exemplary outcomes.

• Unlock savings, promote budget adherence, and build strong relations as external vendor account manager and liaison.

• Ensure seamless new hire on-boarding as department program lead, acting in capacity as team members point person during orientation and initial work period.

• Effectively support team lead in all facets of monitoring, implementation, plus daily operational activities including budget and expense tracking to curtail overrun and drift. Cohen & Steers, New York, NY May 2015 - August 2019 Office Services Manager

• Drove client satisfaction and retention affording high-quality customer service, interfacing with multiple stakeholder levels, directing office operations.

• Improved efficiency, productivity and compliance overseeing facility operations aligning with policies, procedures, and regulatory demands.

• Led employee on-boarding, transitioning, and off-boarding conducting new hire orientations.

• Contained costs and streamlined processes evaluating and synthesizing data on inventory management and vendor payment invoice processing, disseminating to team lead with subsequent recommendations.

• Aggressively negotiated contracts and pricing managing and maintaining vendor relationships to retain budget integrity.

• Optimized office security monitoring the distribution and control of all secure access cards.

• Helmed front desk reception including incoming phone calls, maintenance of conference room calendar, and guest reception.

GWI Asset Management, New York, NY 2014-2015

Research Intern

• Pivotal role garnering statistical data to facilitate and assist in financial model development.

• Extracted data from public sources, including SEC filings, company website and trade associations.

• Bolstered informed stakeholder decision-making generating reports, employing concise information gathering and honed analysis skills.

• Minimized downtime and fueled efficiency maintaining analyst’s schedules, planning and booking meetings, teleconferences, and travel.

College of Arts and Sciences at Andrews University, Berrien Springs, MI August 2009 - May 2013 Assistant to Professor in the Office of the College of Arts and Sciences

• Supervised selected classes, additionally assisting in lesson plan organization, and assignment corrections, etc.

• Increased success of special office initiatives/projects leading blood drive organization working in tandem, with the American Red Cross and ADRA.

Bigfoot Entertainment INC., Beijing, China June 2009 - August 2009 Assistant to Lead Actress – Love Stinks Movie

• Personal assistant to Qu Ying, the lead actress in the Chinese remake of Love Stinks, facilitated English translation with the movie's international Director and Producer.

• Integral production team member traveling to site locations as the only international personal assistant on the set. EDUCATION

Andrews University, Berrien Springs, MI August 2009 - August 2013 College of Arts and Sciences: Bachelor of Arts, Psychology Department of International Languages Studies: Minor, French Studies Campus Adventiste du Saléve, Rhône-Alpes, France September 2011 - June 2012 One Year Study Abroad French Immersion Program

COMPUTER SKILLS

• Proficient in MS Office programs, including Word, Excel, Outlook, and PowerPoint

• Proficient in Google Workspace, including Gmail, Google Doc, Google Calendar, and Google Drive

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