Executive Assistant Manager

MARTHAVALENCIA

Culver City, CA ***** M: 310-***-**** ************@*****.*** www.linkedln.com/in/valenciame/

Project Management Fundamentals – Santa Monica College – Santa Monica, CA 2021

Understanding the Human Resources Function – Santa Monica College – Santa Monica, CA 2020

Associate of Arts, Liberal Arts - West Los Angeles College - Culver City, CA 2004

Experience

SONY NEW MEDIA SOLUTIONS / Culver City, CA May 2019 to May 2020

Scheduled heavy travel, identified, resolved & prioritized scheduling conflicts, administered daily office activities, as well as provided support to a staff of 40+. Managed all office maintenance and projects with little to no direction from executive leaders.

Office Administrator

Provided administrative support for multiple Sony senior executives and staff of 40+

Created, paid and resolved department purchase orders, and responded to internal and external queries

Coordinated facility operations

Liaise with several HR departments including Payroll and Benefits

Planned and executed special events and projects as the business need arises

SONY PICTURES ENTERTAINMENT / Culver City, CA Nov 2016 to May 2019

Responsible for high volume of task including maintaining department budgets and forecast. Liaison on vendor accounts and monitored invoices across multiple projects on an ongoing basis. Worked closely with Finance and Project Managers to ensure invoices are forecasted/accrued. Process an average of 1200 invoices a month. Managed Digital team of 40+ as Office Manager.

Account Analyst to Digital Team for Sony Crackle

Controlled $50M department Budget Trackers as well as 100+ global vendors

Organized, issued, reviewed, reconciled, and tracked invoices as well as purchase orders

Worked closely with finance and accounting teams and provided vendor status updates

Pursued outstanding payments/approvals and troubleshoot any issues/discrepancies

Conducted month end close, flash, and balance sheet reviews with managers

Office Manager

Provided full administrative support to Sony senior executives and managed staff of 40+

Onboard, offboard all new employees, consultants, contractors and temps. Ordered any needed laptop(s), cell phone(s), business card(s) and Amex Corp Card(s)

Tracked and managed headcount as well as maintained organization charts for multiple offices

Maintained office equipment/supplies & arranged repairs or replacements

Handled multiple time-sensitive priorities and maintained highly confidential information

SONY PICTURES ENTERTAINMENT / SONY DADC NEW MEDIA SOLUCTIONS Jan 2006 to Mar 2015

Managed busy multi-site, cross-functional department while supporting overall teams.

Office Manager / Executive Assistant to EVP of Technology & Operations

Provided heavy administrative support to executives and staff of 60+

Coordinated all building maintenance, such as: electricians, plumbers, Xerox printer(s) repairs and purchasing, as well as all remodeling/expansion projects including office space needs and cubicle moves

Responsible for a wide range of tasks with human resources including benefits, general administrative duties, and report generation

Managed & approved payroll (corporate & union); monitored employee’s accruals, time off and overtime

Responsible for all Department event planning, as well as created a fun & creative approach to team activities & morale

■ Created an enviable work environment; ensure that that executives, employees, clients, and guests visiting have a pleasant experience

Office 365, Concur, TAAS Administrator & Back lot Administrator, Ariba PO System, SAP System, SPIDR II, Show Manager, Service Now, Visio, Org plus 6, Photoshop, Slack, Dropbox, Jira, Kronos and Oracle

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