Personal Assistant Manager
Resume:
ABOUT ME
Accomplished and ambi ous
Administrator with 13 years'
experience in strategic planning
and managing client rela onships
and teams
DRIVING LICENSE
Driving license category
BCE
PERSONAL DETAILS
Date of birth
8th November 1986
Na onality
Kenyan
Marital status
Married
REFERENCES
CEDRIC AMUKOHE
MUSALAKANI
Golden Africa Kenya Limited
E: *************@*****.***
JEREMIAH OKIYA
Nature Systems Kenya Limited
E: ********@*************.***
WORK EXPERIENCE
Nairobi
Aug 2015 - Nov 2020
1.
A. Acted as point of contact for all opera ons related queries from both internal and external
sources.
B. Lead a team of plumbers, electricians in servicing the company's clients waste water treatment plants (WWTP) C. Purchasing officer of all the company purchase requirements. Import lead of all the companies imports from Spain, South Africa, Germany, Italy
etc.
2. Managed all opera on resources, dealt with all WWTP and provided administra ve support to the Managing Director 3. Managed daily opera ons task lists,created monthly, quarterly and bi annually maintenance schedules for the clients and provide support for weekly opera ons mee ngs with MD, Technical Eng. and Senior Managers, to discuss all ac ve opera ons programs
4.Supervised opera ons projects in the absence of the technical manager
5. Ini ated opera onal resource requirements and resource planning according to project
schedules
6. Managed north Kenya field based staff, including duty schedules, rota onal travel/ flight,booking confirma ons and cargo/supply manifests un l when the contracct run out 7. Managed Nairobi project staff, as per schedule of works, travel, transport and per diem funding thereof.
8. Daily management and repor ng of project maintenance & produc on teams 9. Sourcing and Procurement of civils project materials for all company related projects.
10. Iden fied and managed appropriate sourcing and
procurement resource requirements for each account and project.
11. Dealt with Opera ons / client issue resolu on, and development of solu ons in support of opera ons
business goals
12. Monitor day to day project ac vi es and resourcing, iden fying poten al instances of
underu liza on of staff and materials and ac vely work with department leads to address
and solve those issues
13. Analyzed and reported on weekly opera ons u liza on reports and waste water treatment plant reports to the MD 14. Devised and maintained office systems, including data management and filing;
15. Managed tender documents for technical proposals, carrying out background research and
presented them to MD
16.Liaised with clients, suppliers and other staff. 17. Being involved in decision-making processes for opera onal tasks and programs.
NATURE SYSTEMS
KENYA LIMITED
Opera ons Administrator / Purchasing Officer / WWTP Lead MARY
MANYARA
OPERATIONS ADMINISTRATOR
Eastern Bypass, Nairobi, 80100, Kenya
***********@*****.***
Kilifi
Jul 2012 - May 2015 1. Personal Assistant to the Opera ons Manager as from July 16th 2013 to February 28th 2013
2. Personal Assistant to the Estate Manager as from March 2013 to June 29th 2013
3. Personal Assistant to the Chief Execu ve Officer (CEO) as from July 1st 2013 to date.
4. Collec on, colla on, checking and presenta on of Opera ons Data.
5. Col la on of execu ve financial & managerial reports and presen ng them to the CEO.
6. Organizing mee ngs and taking minutes of the same a er which presen ng of the minutes.
7. Booking air ckets and partly organizing the above men oned three diaries.
8. Recording and presen ng Fuel Reports on a daily basis. 9. Recording and presen ng of Plant and Machinery Status reports on a daily basis
10. Recording and presen ng of daily ac vi es carried out by the Workshop team (9 pax) on a daily basis.
11. Sourcing for spare parts for vehicles and machineries. 12. Following up on the service and daily maintenance of all company vehicles.
13. Machine Availability and U liza on reports on a daily basis. 14. HR Issues, staff a endance daily recording (75 pax) and presen ng to HR department.
15. Following up on staff day to day grievances issues. 16. Preparing and following up on daily a endance for contract workers under all Opera ons Departments (Electrical
,Infrastructure,Workshop & Equerry departments)
17. Issuing of uniforms, safety wear and shoes to all 75 staff. 18. Maintenance data.
19. Collec on of data and presenta on of reports on progress of various projects either ongoing or new projects within the estate. 20. Transport Co-ordina on for all Vipingo Ridge vehicles both internally and externally.
21.Organizing for guest’s airport transfers and local movements. 22.Daily organizing the Administra on driver’s (4 pax) ac vi es. 23. Sourcing & Procurement of items that are required by all departments within Opera ons.
24. Administra on & Enforcement of contractor Rules and Regula ons and corresponding with all contractors building on the Estate.
25. Correspondence with the Land Surveyor on ma ers pertaining to the buildings coming up in the estate and any possible purchases he may require.
26. Correspondence with the Clerk of Works on the day to day happenings i.e sourcing of items and purchasing and therea er following up on their delivery.
27. Wri ng of le ers and internal memo’s.
28. Keeping stock of all office sta onery required by all Opera ons departments.
29. Formula ng of Standard Opera ng procedures required for relevant areas.
Mombasa 1 Direct sales to customers.
VIPINGO RIDGE Opera ons Administrator
COAST CLAY WORKS
LIMITED
Office Administrator / Sales Officer
Jan 2010 - May 2012 2 Making of cash sales, invoices and receipts 3 Wri ng of Internal Supply memos to the stores/ yard department to authorize release of goods.
4 Supervising the yard head and giving instruc ons to the yard people.
5 Taking down and following up of customers’ orders. 6 Handling all office phones that is receiving telephone calls taking down of messages and relaying them to the relevant people.
7 Booking of appointments for the managing director as well as organizing his diary on a daily basis.
8 Wri ng of all le ers and all correspondences via email. 9 Organizing and sending out of circulars for internal mee ngs and taking down short notes in the mee ng.
Mombasa
Sep 2007 - Dec 2021
1. Organizing the Managing Directors diary.
2. Receiving all incoming visitors and direc ng them to the relevant people.
3. A ending to all incoming and outgoing office calls 4. Corresponding with all poten al and exis ng customers. 5. Ensuring all company documents are properly filed. Mombasa
Jan 2006 - Mar 2006
1. Preparing of corresponding import / export invoices for the clients.
2. Wri ng of all company le ers.
3. Filing of all company documents.
EDUCATION
Mombasa Diploma in Business Management
Human Resource Development
Marke ng
• Financial Accoun ng
• Economics
• Organiza onal Behavior
• Business Communica on
• Ms Systems( MS Windows)
• Word Processing ( Ms Word)
• Electronic Spreadsheet
• Outlook Express
• Internet
• Opera ng Systems
COAST MAIZE
MILLERS LIMITED
Office Administrator / Personal Assistant
ESAFRA
ENTERPRISES,
CLEARING &
FORWARDING
AGENTS
Office Correspondent
MOUNT KENYA
UNIVERSITY
Higher Na onal Diploma
HIGH GRADE
COLLEGE -
CORRESPONDING
INSTITUTE
Diploma 2 in Business Management
KENYA COLLEGE OF
COMMUNICATIONS
TECHNOLOGY
Diploma 1 in Business Administra on (Abe)
KENYA COLLEGE OF
COMMUNICTAIONS
TECHNOLOGY
Computer Packages
2004
2000
SKILLS
COMMUNICATIONS TIME MANAGEMENT SKILLS
PROJECT MANAGEMENT TEAM MANAGEMENT
SALES CUSTOMER SERVICE
CLIENT RELATIONS OPERATIONAL IMPROVEMENT
ORGANIZATION FILE/RECORDS MAINTENANCE
MARY HILL GIRLS
HIGH SCHOOL -
THIKA
Kenya Cer ficate of Secondary Educa on
HIGH GATE
ACADEMY
Kenya Cer ficate of Primary Educa on
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