Office Administrative Assistant

VERONICA CONTRERAS

**** ******* ***** *** *******, TX 78253 · 408-***-****

********@*****.*** · https://www.linkedin.com/in/norma-veronica-contreras-7b149727/ Results-oriented professional with 14+ years of experience and a proven knowledge of operating policies & procedures, recruitment and staffing management, and workflow prioritization. Aiming to leverage my skills to successfully fill the HR Administrator role at your company. EXPERIENCE

JUL 2020 - DEC 2020

STAFF SPECIALIST, SUNNYVALE ELEMENTARY SCHOOL DISTRICT (40 HRS P/WK)

Compile information, prepare and maintain a wide variety of complex data, records and reports

Review and revise office policies and procedures

Provide written & verbal translation services

Coordinate office communications, meetings (in-person & virtual), and training activities

Review reports, records and other data for accuracy, completeness and compliance with established standards

SEP 2018 – JUN 2020

SUPERVISOR – HR/SUBSTITUTE STAFFING, SANTA CLARA COUNTY OFFICE OF EDUCATION (40 HRS P/WK)

Organize and direct the recruitment, selection, training, and compensation activities and operations of the SCCOE Classified Regular & Substitute Staffing Services department, as required by the interpretation and application of policies and procedures related to Labor Laws, Merit System, Education Code, Office policies and procedures and respective union contracts

Manage the operations and maintenance of the ATS Frontline Absence Management & Time & Attendance system; including candidate sourcing, interview, selection, salary negotiation and closing; as well as documenting absences, leaves, terminations, and new hires

Identify and establish recruiting sources (networks, job boards, associations and other resources

Establish and oversee credential, immunization, mandated trainings tracking system to assure employees are current and advised of pending expirations

Coordinate and supervise the Livescan fingerprint unit and related processes

Oversee assigned functions of payroll and human resources, including benefits and retirement planning

Prepare and produced a variety of reports pertaining to the Substitute employees in HR databases, ATS and appropriate databases such as QSS and/or Frontline; recording personnel transactions (new hire, substitutes, volunteers, promotions, transfers, demotions, retirements, resignations, step increment changes, longevity, layoff, reemployment)

Supervised & evaluated performance of staff, provide training, professional development and guidance

2

JUL 2015 – AUG 2018

EXECUTIVE ASSISTANT – HR/CLASSIFIED PERSONNEL SERVICES, SANTA CLARA COUNTY OFFICE OF EDUCATION (40 HRS P/WK)

Perform a varied, responsible and confidential administrative assistant duties to relieve the Director of administrative detail. Plan, coordinate and organize office activities and coordinate the flow of communication; serve as a liaison for the County Office, district, union members and outside agencies

Establish and coordinate office activities and schedules, establish methods of office operations pertaining to the recruitment of classified staff. Implement office policies and procedures; develop and recommend office procedures and systems; ensure smooth office operations

Organize and direct fiscal operations and activities, monitor and oversee the review, evaluation, maintenance and adjustment of funds, budgets, and accounts

Participate in the preparation and maintenance of a variety of statistical reports, data, records and reports related the Human Resources

Provide factual information that may require the interpretation and application of policies and procedures related to Human Resources, Merit System, Education Code, Labor Law, Brown Act, Office policies and procedures or respective union contracts

Coordinate human resources transactions such as recruitment functions, interviews, transfers, as appropriate. Assist with the implementation of workforce reduction activities, maintaining appropriate records, compliance-based notices and databases; maintain confidentiality of process-related forms and information APR 2012 – JUL 2015

CLASSIFIED PERSONNEL SPECIALIST I/II – HR/CLASSIFIED PERSONNEL SERVICES, SANTA CLARA COUNTY OFFICE OF EDUCATION (40 HRS P/WK)

Perform complex personnel technical support functions related to the recruitment, examination, transfer, job classification, wage and salary, layoff and reemployment of the Classified Services of the County Office of Education

Ensure HR and Merit System conformance, abiding by the rules and regulations of the Personnel Commission, policies, regulations, and bargaining unit agreements

Coordinate the preparation of appropriate written performance, skill and oral panel interview examination test parts. Appraise applications materials, assessing qualifications as specified by job classes/specifications

Confer with hiring authorities regarding certification procedures, recruitment status, appraisal panel members, anticipated position openings and related concerns OCT 2006 – MAR 2012

ADMINISTRATIVE ASSISTANT III, SANTA CLARA COUNTY OFFICE OF EDUCATION

(40 HRS P/WK)

Organize and direct office operations in support of Director and staff; establish and maintain time lines and priorities of department; assure activities comply with established laws, codes, rules, regulations, policies and procedures

Oversee the review, evaluation and maintenance of budgets and accounts; assure accuracy of accounting practices and monitoring of expenditures

Compose a variety of communication materials: interoffice communications, forms, contracts, letters, flyers, brochures, agendas and other materials. Maintain and retrain a variety of records and reports related to office programs, financial activity; ensure confidentiality of sensitive information. Assure accuracy and completeness of data.

Maintain calendars, coordinate travel and corresponding reimbursement documentation 3

EDUCATION

MAY 2011

ASSOCIATES, SAN JOSE CITY COLLEGE, SAN JOSE, CA

AS BEHAVIOR SCIENCE

SKILLS

HR Recruitment, Selection & Compensation (8

years)

Fiscal Management (19 years)

Analytical (25 years)

Project Management (25 years)

Team and Interpersonal Skills (25 years)

Implement technology driven efficiencies (14

years)

Maintain and ensure data integrity of applicant

tracking systems (8 years)

Six Sigma Greenbelt (19 years)

MSOffice – Outlook, Excel, Word,

Powerpoint & Access (25 years)

Spanish – fluent in speaking, ready, and

writing (Native)

Build and Coordinate Recruitment Activities

– internet, networking, job fairs, college

recruitment activities (8 years)

Presentation skills (25 years)

Articulate and effective communicator (25

years)

Prioritization of multiple projects and

responsibilities

ACTIVITIES

Volunteer Opportunities

Bill Wilson Community Center

Second Harvest Food Bank

Toys for Tots

School events

Contact this candidate