Administrative Assistant Manager
Resume:
P. N. P*******A
Personal Data:
Name : RONALD S. SAMSON
Nationality : Filipino
Age : 48 yrs. old
Contact No: Globe/ L-line : 090*-***-****/ 7508 7600
Email Address : *************@*****.***
Position applied for : Document Controller/ Admin
Educational & Technical Qualifications:
Graduate of Bachelor of Science in Commerce- Major in Banking and Finance at the Philippine Christian University.
Proficient in reading, writing and comprehending English.
Certificate of Attendance- Purchase Requisition Process on SAP
Worked for US Army in support for Operation Iraqi Freedom.
Knowledgeable in Material Control/ Document Control, Admin A., Quantity Surveyor, Logistics
16.1 years working experience…In Oil & Gas and Petrochemical (8.1 years), Logistics (2 years),
Accounting (6 years).
Work Experience:
Employer : Hyundai Engineering
Position : Document Controller
Date : January 31, 2016 to February 25, 2017
Country : Turkmenistan
Project : Turkmenistan Ethane Cracker and PE/ PP Project
Job Description
Implement document classification sorting, filling, archiving and retrieval in accordance with indexing and filling system.
Organized documents and reports based on spreadsheet. Submit all final documentation to Client.
Counting materials, checking and insuring the quality and creating documentation.
Dealing with Subcon regarding material availability and delivery to avoid delay.
Documentation of Materials; the date arrived on site and the date installed.
Maintaining inventories of Anchor Bolt and ordering supplies.
Prepares Transmittal for Drawings, Documents, etc.
Compose Letters related to Construction
Employer : Hyundai Engineering
Position : Document Controller
Date : April 12, 2014 to June 30, 2015
Country : Sultanate of Oman
Project : Musandam Gas Plant
Job Description
Assigned to the Client; Oman Oil Company Exploration & Production (OOCEP)
Documentation of Request for Quotation, Technical Bid Evaluation, Letter of Acceptance/ Purchase Order, Kick-Off Meeting, Pre-Inspection Meeting
Auditing the accuracy of Bill of Entry (BOE) of Hyundai equipment and materials. Amount of Custom duties to be paid.
Scrutinized Bill of Entry (BOE), customs duty/declaration of payments of imported materials.
Evaluation of contractor’s work progress and recommend payment proportionate to the value of services rendered.
Preparation of monthly forecast payment based on work productivity, cost report that details the project cost and budget analysis (WBS wise), risk and mitigation strategy.
Preparation of estimate by extrapolation of BOQ rate or formulation of new rate for new price (NP) for the activities not described in the work contract documents.
Preparation of change work order (CWO), estimation and coordination with Contract Manager for work suitable quantity of labor, equipment, materials to be used, collect all supporting documents after work completion and prepare the consolidated documents…Prepares chart of change order.
Checking the completeness and accuracy of the Manufactured Data Book (MDB) for the Commissioning purposes.
Documentation for Purchase Order delivery time, Freight on Board, Actual delivery time.
Other Tasks as maybe assigned.
Employer : Sejong Corporation
Position : Piping & Steel Structure Document Controller
Date : May 12, 2012 to December 20, 2013
Country : United Arab Emirates
Project : SHAH GAS
Job Description:
Assigned to the office of main contractor Samsung Engineering to read and input the data of ISO drawings to the Field Material Control System (FMCS). The data of ISO drawings are Book number; Drawing number; Line number; Sheet number, Joint number; Type of materials like Carbon Steel, Low Temperature Carbon Steel and Stainless Steel; Welding Procedure Specification (WPS) Type of weld like Butt Weld, Socket Weld, Screwed Joint, Support Mark and Support Name; Shop or Field; Size of the pipes, thickness, schedule; Spool Number, Revised number, Aboveground or Underground.
Prepares Daily Welding Report to the FMCS by inputting the data of welding date, welding report number, heat number 1&2, repaired joints and welders’ names.
Prepares Request for Inspection (RFI) and submit to Samsung. The data of RFI are RFI number, line number, inspection date, name of QC inspector, Unit or location of inspection, date and time of inspection.
Received ISO drawings to main Contractor then marking of WPS number, RT percentage, MT percentage, Service class, Paint system and stamp of main contractor for approval before copying/ scanning and distribute to Piping Department and Foremen.
Prepares Organizational Chart
Also, assigned to Steel Structure department to prepare RFI. The description of RFI are, Bolting, Alignment, Vertical, Grouting, Anchor Bolt, Padding.
Prepares Daily Erection Report of Unit Pipe racks, Shelters, Structures and Boilers.
Daily Monitoring of Consumables & Structural Materials
Other tasks as assigned.
Employer : Eram Engineering Manpower Supply
Client : PSCL- Petrol Steel Company Ltd.
Position : Document Controller/ Administrative Assistant
Date : September 7, 2010 to June 7, 2011
Country : Saudi Arabia
Project : Saudi Aramco Total Oil Refinery and Petrochemicals_SATORP
Job description:
Register the incoming and outgoing documents for controlling their tractability and filing.
Prepares Vehicle gate pass documents, scanning, copying and send to SATORP Security Office. Ensure all required documents are attached before sending to SATORP.
Prepares daily Manpower Count for Petrol Steel and Subcontractors.
Receiving documents, drawings from affiliate/contractors, subcontractors and controlling the flow of received documents to all the departments.
Frequent assistance extended to engineers, designers/AutoCAD Operator and plants personnel for information retrieval.
Prepares draft letters/ memos to Clients, Subcontractors and vendors.
Log-in of Incoming/Outgoing letters, transmittals. Review, copying, scanning and have it sign by the Managers.
Prepares and updating of Organizational Chart.
Perform other jobs as required by the section head and in relation with others.
Employer : Eram Engineering Manpower Supply
Client : Bechtel
Position : Document Controller/ Administrative Assistant
Date : September 1, 2009 to September 1, 2010
Project : Khursaniyah Gas Plant
Country : Saudi Arabia
Job description:
Preparation of Field Material Requisition report according to Class A (construction supply) and Class B (office supply).
An evaluation of Subcontractors invoices, and recommends payment proportionate to the value of services rendered.
Assigns Work Breakdown Structure (WBS) account codes for material requisitions.
Preparation of monthly interim certificate based on unit rates, book keeping quantities and its substantiations.
Formulation of new unit rates for labor, equipment and materials not identified in the contract document.
Preparation of monthly progress and milestone certificate and issuance to client
Assigns account codes to payment statement and then process and confirm on ERP system.
Preparation of change proposal for site instruction issued by client using the definitive rates set out in the change in the work of contract agreement.
Preparation of claims related to Force Majeure event, acceleration cost, and make sure that substantiating evidence are complete and should be in line with the contract requirements.
Frequent assistance extended to engineers, designers/AutoCAD Operator and plants personnel for information retrieval.
Preparation, typing, submittal and distribution of Minutes of Meeting.
Receiving documents, drawings from subcontractors and controlling the flow of received documents to all the departments.
Employer : Eram Engineering Head Office
Position : Document Controller / Administrative Assistant
Date : May 1, 2009 to August 30, 2009
Country : Al Khobar Saudi Arabia
Job description:
Review, sort and match invoices and Cheque requests.
Set invoices up for payment and process cheque requests.
Resolve invoice discrepancies and reconciliation of payments.
Reconciliation of payments.
Prepare and process accounts payable cheques.
Monitor accounts to ensure payments are up to date.
Correspond with vendors and respond to inquiries and file maintenance
Deposit cheques, monies for employees’ salary and all other payables.
Prepares CV for Engineers and Office Staffs then send to Clients.
Coordinates with Clients by arranging the interview and finally assisting Engineers, Office Staffs for mobilization.
Other tasks as maybe assigned.
Employer : Eram Engineering Manpower Supply
Client : Saudi International Petrochemical Co. (Sipchem)
Position : Administrative Assistant / Document Controller
Date : March23, 2007 to March 30, 2009
Country : Saudi Arabia
Job description:
Making arrangements for the Managerial meeting, meeting with customers, and meeting with Vessel owners. Scrutinize the vessel documents, make sure it is not own by Israel.
Prepares the weekly price report of Methanol, Butanediol, Acetic Acid,Tetrahydrofuran and Vinyl Acetate Monomer.
Prepares monthly, quarterly report/presentation to Microsoft PowerPoint of Methanol, Butanediol, Acetic Acid, Tetrahydrofuran and Vinyl Acetate Monomer
Receiving the purchase order from the buyer and create the sales order in SAP
Documentation typing, scanning, copying and filing of documents.
Prepares minutes of the meeting.
Perform other jobs as required by the section head in relation with others departments.
Registering the incoming and outgoing documents for controlling their tractability and filing.
Preparation of Interoffice memo and outside communication pertaining to some inquiries.
Responsible for maintaining close liaison with clients and office staff, coordinate company activities in consultation with various personnel.
Attend incoming telephone calls and assesses the priorities, deals tactfully with messages.
Booking of air tickets to Clients and Managers and hotel reservation to company guest.
Company : Prime Project International/ Sub-con to KBR
Position : Administrative Assistant
Date : October 2004 to October 2006
Project : LOGCAP III
Country : Iraq
Job description:
Assigned to the office of Logistics Civil Augmentation Program (LOGCAP III) Class I (subsistence) for logistics of bottled water and MRE for US armies.
Ensure Accountable timely and cost-effective inbound/ outbound of bottled water and MRE for US Armies.
Record all deliveries, transfers/ movement of subsistence.
Record all damage/ shortages immediately in accordance with agreed procedure.
Preparing PERSTAT or the Personnel Statistics report of 400 personnel to ensure that all personnel are accounted for that includes
Total number of personnel at work, on day off, holiday sick, business trip, and on training to the another camp.
Total number of personnel of off-site that includes personnel on rest and recreation, LWOP, emergency leave and medical leave.
Include new hire individuals; transfer in from another CLSS Camp or task order on the day PERSTAT.
Assisting new hire personnel and provide housing facilities.
Prepares for leave forms R&R, LWOP, Medical Leave and Emergency leave and ensuring that forms and attachment are properly filled out before submitting to the Manager and Project manager for approval.
Company : Club Panoly Hotel &Resort - Philippines
Date : September 1998 to September 2004
Position : Accounts Receivable Officer
Business : Time-sharing/ Hotel & Resorts
Job description:
Prepares daily cash position report.
Preparing daily cash and checks deposit.
Updating accounts receivable ledger daily with payments received.
Preparing daily forecasted collection from acquiring bank.
Preparing summary of collections/ follow up payments from acquiring bank.
Checking and monitoring of payments of credit card transaction/ collection from acquiring bank.
Prepares various accounts receivable reports and analysis.
Filling of checks and corresponding invoices in customers files.
Providing support to the Accounts Manager as required.
Prepares customer invoices and responding to customer invoice inquiries.
Prepares monthly credit card ageing/ breakdown ageing.
Prepares credit memo to cancelled members.
Other tasks as maybe assigned.
Position : Credit and Collection Officer
Job description:
Developed and maintained the standard script and procedure of collection.
Proactively making collection phone calls.
Handling questions, complaints, disputes and other problems before collecting payments to customers.
Acted as collection cashier.
Prepares monthly billing statement of members.
Prepares monthly, quarterly and annually collection report.
Identified members with delinquent payments and those for possible cancellation.
Computed the bi-monthly commission for sales and telemarketing personnel.
Contact this candidate