Office Manager

SKILLS

Accounts Payable

Payroll

Billing/Invoicing

Human Resources

Subcontractor Payments

Quality Control

Purchasing

Administrative Support

Job Cost Tracking

PROFESSIONAL EXPERIENCE

Rubicon Professional Services, Kennesaw, GA 10/25/19 to Present

Accounts Payable

Receive, date, code and enter invoices for processing. This includes standard vouchers, purchase orders and sub-contracts and all backup to the invoices. This includes pay applications and lien waivers.

Distribute all subcontractor invoices to the Project Managers for approval.

Work closely with the CPA to make sure that subcontractors are paid on time every week as we get paid by our clients.

Create journal entries for various purposes.

Also maintain bank and credit card accounts for three companies.

Tracking data used for auditing, monthly, and end of year purposes.

Purchased and distributed materials as needed.

L. E. Myers Co., Chattanooga, TN 07/10/17 to 06/28/19 Accounting Supervisor

Time card entry for both union and non-union employees. Preparing interim checks, including calculating, editing and printing of payroll checks. Handles all aspects of payroll as well as interaction with various departments.

In addition, position entails handling insurance and personnel files for union employees to include union reports, union payments, and certified payrolls.

I also had to make sure that the union rate changes are enter into the system at the end of each year. This includes receiving the new rates and DBA’s from the unions (50+ unions), then I enter this information into a spreadsheet to give the new pay and DBA’s. Then the information gets entered manually in the pay and billing area.

High volume of data entry for billing and invoicing to include equipment charges. And completes billing weekly for the district. This includes processing subcontractor applications of payments.

Tracking data used for auditing, monthly, and end of year purposes.

Processing fleet, credit card and cell phone charges and reconciliations.

Process weekly, monthly and quarterly reports for our customer. This includes workers compensation information. Process costs reporting for all projects.

The office I work in is a busy office environment, and I constantly need to multitask between various assignments efficiently. I have excellent time management skills to organize and complete assignments to meet deadlines will be necessary. I work with a variety of personnel to include subordinates, project managers, upper level managers, and customers. I have excellent interpersonal skills as well as ability to communicate verbally and written is required.

Early Construction Inc., Cartersville, GA 07/06/15 to 02/10/17

Accounting Clerk

Received, dated, coded and entered invoices for processing. This includes standard vouchers, purchase orders and sub-contracts. Also, added all backup to the invoices.

Distributed all invoices to the proper employees for approval using AP Workflow.

Coordinated the new hire process, which includes making sure all new hires fill out all forms correctly and completely.

Completed payroll weekly for 50 to 350+ employees. This includes making sure that the customer has approved all timesheets before entering the time.

Printed all paperwork for the backup of payroll and sent copies to the home office.

Maintained all of the confidential files for the employees.

Purchased and distributed materials as needed.

Worked in the construction field office in Alabama for eight months.

Special Metals, Tri-State Area of KY, OH and WV 03/11/13 to 03/31/15

Document / Quality Coordinator

Maintain the controlled document system which includes updating the controlled document books, procedures/documents, temporary changes and the yearly audit. Update and compose procedures for Quality and other departments.

Issue, track and close Corrective Action Requests (CAR’s), track the HD’s for which Quality issued CAR’s and update pivot charts to show the findings.

Complete Internal Shop Floor audits, issue CAR’s for any non-conformances which will include the requirement for which the CAR is written, track the findings of the all of the audits which includes updating the pivot charts to show the findings.

Compose and track letters concerning CAR’s, HD’s, incorrect identification markings, etc.

Assist the shipping team by checking paperwork for overseas shipping and support the Quality team.

Savory Foods, Inc., Tri-State Area of KY, OH and WV 08/01/11 to 11/16/12

Office Manager/Purchasing Agent

Managed the office and its’ employees, handled Human Resources issues including hiring, terminations and making sure all new hires fill out all forms correctly and completely.

Handled the paperwork for Worker’s Comp. and short term and long-term disability.

Maintained all of the confidential files for the employees whether they were active or inactive.

Maintained the records for all approved time off for the employees.

Entered and received all purchase orders, coded, approved payables and maintained the vendor records for all purchases for the plant.

Purchased the materials used in the production of the product and other materials used in the plant for the office, shipping and sanitation.

Reconciled monthly inventories maintained and tracked all materials used for production, office, shipping and sanitation.

Supervised the employees throughout the plant.

Correct Construction, Inc., Tri-State Area of KY, OH and WV 04/21/09 to 06/09/10

Office Manager

Managed the office, handled Human Resources issues and making sure all new hires fill out all forms correctly and completely.

Maintained all of the confidential files for the employees whether they were active or inactive.

Completed payroll weekly for 50 to 100 employees.

Printed all paperwork for the backup of payroll and sent copies to the home office.

Tracked all job costs for multiple jobs and then billed the jobs when completed.

Purchased and distributed materials.

Maintained the filing of all records and correspondence for the office.

Graycor Industrial Constructors, Tri-State Area of KY, OH and WV 08/20/07 to 03/27/09

Office Manager

Managed the office, handled Human Resources issues and making sure all new hires fill out all forms correctly and completely.

Maintained all of the confidential files for the employees whether they were active or inactive.

Completed payroll weekly for 50 to 200 employees.

Printed all paperwork for the backup of payroll and sent copies to the home office.

Tracked all job costs for multiple jobs and then billed the jobs when completed.

Purchased and distributed materials.

Maintained the filing of all records and correspondence for the office.

Supervised one employee.

EDUCATION & CERTIFICATION

Ashland Community College - Associates Degree in Business Administration - Accounting

May 2004 GPA 3.3

COMPUTER PROGRAMS

Microsoft Office, Lotus Notes, Foundation, Timberline, Sage 300, JDE-AS400 (DOS) and JDE -E1 (Windows)

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