Personal Assistant Office
Resume:
Gugu Anitta Mokoena
Office Manager/ Personal Assistant/ Administrator
Profile
A highly equipped Office Manager/ PA with experience in performing a variety of administrative and staff support duties for a specified public department, which require a range of knowledge and skills of organizational procedures and public policies; directing and assisting clients, resolving administrative problems and inquiries; assist HR/Finance manager, composing, editing, and proofreading correspondence and reports, and preparing a range of administrative documents. I can quickly incorporate and implement new procedures to maximize efficiency and productivity. I am a highly analytical person with excellent problem-solving skills, good management and organizational skills.
Employment History
Office Manager at Impumelelo Agribusiness Solutions, Centurion August 2019 - Current
● Schedule meetings and appointments
● Organize the office layout and order stationery and equipment
● Provide ad-hoc administrative support to Executives
● Arrange and coordinate meetings, workshop, seminars and other similar events (as and when required)
● Notify relevant people of events scheduled by the Directorate
● Assist with procurement and payment processing as required
● Manage contracts and accounts with office vendors, service providers
● Manage office budget & petty cash, ensure accurate and timely reporting
● Provide high-level support to Executives and Stakeholders and diary management
● Order office supplies
● Maintain an inventory of office equipment, schedule maintenance thereof
● Draft and edit reports, presentations and schedules and, maintain templates of standard documents used in the department.
● Address employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements), and administration
● Liaise with facility management, including cleaning, catering and security services
● Create and maintain an effective filing system
Forensic Administrator at Mazars Tax and Advisory, Cape Town August 2018 — April 2019
● Develop and maintain financial analysis and reporting activities for organization.
● Prepare finance reports and account reconciliation reports according to company policies on periodic basis.
● Prepare and distribute meeting packs.
● Diary management for Director and Deputy Director
● Prepare tax documents for timely filing of company tax. Details
*************@*****.***
Links
https://www.linkedin.com/in/anitta
-mokoena-75a19850/
Skills
Microsoft Office Suite (Excel,
PowerPoint, Word, Outlook)
Effective Time Management
Innovative and resourceful
Knowledge of Public Service
Regulations
Written and verbal
communication
Logistics
Report writing
Etiquette
Finance (Debtors & Creditors)
High Attention to Detail
Assertiveness
Critical thinker and problem
solver
Tact and Discretion
Human Resource Assistant
Greastsoft CRM & Pastel &
Quickbooks
Billings
Dedicated team player
Record keeping (Filing Systems)
Travel Arrangements
Languages
English
Afrikaans
isiZulu
Sotho
Ndebele
● Update all CA(SA) and ACFE registrations and memberships
● Assist in managing account payable and receivable activities.
● Support the annual financial audit processes through the preparation of standard reports as well as other custom reports as requested.
● Coordinate with finance and HR teams in preparation of financial reports and statements.
● Reconcile monthly invoices and credit card statements.
● Maintain all financial records and files as per the company policies.
● Assist in setting and managing budgets.
● Identify and resolve invoicing issues, accounting discrepancies and other financial related issues.
● Manage all bill payments and customer invoicing as per the deadlines.
● Streamline processes and procedures for improving operational efficiency of department
● Billings, creditors, debtors
● General administrative duties, Ad Hoc.
● Make travel arrangements for the team.
Executive Secretary at Impumelelo Agribusiness Solutions, Nelspruit April 2017 — May 2018
● Manage and coordinate daily, weekly, and monthly calendars of senior managers
● Handle logistics and plan events
● Schedule necessary meetings
● Liaise with executives and employees/clients
● Generate regular reports and update databases
● Make all travel arrangements
● Manage phone calls and emails with professionalism
● Respond in a timely fashion to managers’ requests
● Facilitate communication within the company to maximize workflow (e.g. distribute vital information, schedule presentations and plan for logistical needs)
● Maintain office services by establishing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions
Executive Secretary at Mpumalanga Tourism and Parks Agency, Nelspruit
March 2017 — May 2017
● Provide high-level administrative support (conduct research and prepare presentation/reports as assigned/ Diary management).
● Assist other managers with their diaries and projects within the department.
● Managing Tourism Head’s diary, Write and distribute minutes.
● Make travel arrangements and Tourism Head’s travel Itinerary.
● Prepare invoices/financial statements and provide assistance in bookkeeping.
Administrator at Agricultural Research Council, Nelspruit February 2016 — February 2017
● Travel arrangements for the research team.
● Process claims and petty cash.
● Produce reports on data collected for the Scientists.
● Conduct Presentations for farmers on crop protection.
● Maintain filling systems.
Personal Assistant at RBI Technical Solutions International, Nelspruit January 2015 — January 2016
● Provide administrative support (prepare monthly reports as assigned).
● Managing diary and staff timesheets.
● Handling the fleet (petrol cards, booking service, log sheets etc.).
● Make travel arrangements.
● Prepare invoices/financial statements and petty cash reconciling. Education
Public Administration, University of South Africa, Pretoria January 2020 — Present
Postgraduate Diploma (Strategic Human Resource Management) Agricultural Management, University of South Africa, Pretoria January 2014 — December 2014
BTech
Plant Production, Lowveld College of Agriculture, Nelspruit January 2011 — December 2013
National Diploma
Matric, Star of Hope Independent, Pretoria
January 2010 — December 2010
References
Suzanne Viljoen from Mazars Tax and Advisory
*******.*******@******.**.** · 021*******
Dr Mduduzi Ngcobo from Impumelelo Agribusiness Solutions ***@*****************.**.** · 013*******
Xolani Mthethwa from Mpumalanga Tourism and Parks Agency **************@****.**.** · 013*******
Home Address,
538 Chopin Street
Constantia Park
Pretoria East
0010
ID number
Drivers Licence
C1, own car
I hereby declare that all the above information is correct and accurate.
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