Property Manager Administrative Assistant

JENNIFER PARK

Little Neck, Queens, NY 718-***-**** **********@*****.***

EDUCATION

**/**** – 05/2011 Long Island University, B.S. in Health Care Administration

WORK EXPERIENCE

boston properties, inc. (601 Lexington Building)

Property Management coordinator, Sept 2020-Present (Open-ended assignment)

●Accessed Angus Anywhere to attend to tenant’s issues regarding office space such as usage of freight/loading dock, restroom issues, id card issuance to enter the building, painting jobs, disinfecting the building as per Covid-19, and etc.

●Scanned cleaning crew (Pritchard) day/night login sheets onto desktop according to the designated file.

●Created purchase orders accordingly as approved by Chief Engineer.

●Scanned and created invoices and linked them to specified purchase orders after signed approval from Senior Property Manager.

●Created invoices from outside contractors such as security or construction on Nexus system.

●Pulled reports for account receivable invoices (highest amount paid) every month for each tenant.

●Worked on special excel projects such as Covid-19 building swipes for Assistant Property Manager/Senior Property Manager.

●Drafted correspondences for Property Management Coordinator.

●Deactivated cards as per specified tenant in the building on the I Cure system.

●Transferred incoming phone calls to designated units in the building or to Senior Property Manager, Assistant Property Manager, or Property Management Coordinator.

●Attended meetings related to building related issues or Covid-19 related matters to keep a safer working environment.

●Filed Certificate of Insurances accordingly as per compliance.

●Restocked supply room as well as refrigerator in management/engineer’s office.

●Emailed vendors to ensure that invoices were paid accordingly for the upcoming quarter.

●Entered billing requirements so that specified employees will be paid accordingly.

●Filed paid invoices and lease agreements in physical filing system.

●Worked daily/nightly memos and inputted pertinent work order information onto Word and distributed them to security, engineers, and porters.

Empire State Development, Minority Women’s Business Development

Administrative Assistant, July 2019-November 2019 (Open-ended assignment)

●Reviewed documents for intake before assigning them to the analyst

●Inputted q&a’s onto outlook calendar

●Utilized B2G system to view and review documents for the intake process

●Compiled data for special projects onto excel as well as incoming applications.

Reade Broadway Associates

Administrative Assistant, Nov 2017-May 2019 (Permanent)

●Inputted rent registrations annually on New York State Department Division of Housing and Community Renewal website

●Archived files that were obsolete

●Updated Section 8 Renewals each year on NYC Housing Authority Website.

●Assisted with tenant complaints and relayed them to the building supervisor.

●Checked credit scores for prospective tenants for residential buildings on American Tenant Screening Website.

DNR DIAMONDS INC (Permanent)

Administrative Assistant, Dec 2016-May 2017

●Generated purchases, memo-ins, invoices for clients.

●Applied supplier payments, and customer payments for incoming and outgoing merchandise.

●Created parcel labels to re-stock inventory for incoming merchandise

●Dropped off and picked up merchandise for GIA Laboratory, as well as from suppliers.

ADDITIONAL SKILLS

English, Korean languages. Excel, Word & Powerpoint, Access, Outlook, Publisher, Angus Anywhere, Nexus, A/R Invoice

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