Administrative Assistant Executive

Location:

Houston, TX

Salary:

57000

Posted:

December 27, 2020

Contact this candidate

Resume:

Josie Jackson

Executive & Administrative Assistant

CONTACT

***** ******* ***** **.

Katy, TX 77449

*.*******@*****.***

(713) 884 - 7914

SKILLS

Scheduling

Event coordination

Multitasking and prioritizing

Travel administration

Advanced MS Office Suite

knowledge

Self-starter

Detail-oriented

Scheduling and calendar

management

Organization and efficiency

Confidential document

control

PROFESSIONAL EXPERIENCE

M-M Properties, Houston, Tx

Executive Administrative Assistant

May 2015 – PRESENT

Schedule conferences & arrange all foreign & domestic travel details

Researched & produced concise reports using various media sources

Maintain office supplies inventory & support clerical needs i.e. taking messages, scanning documents, routing correspondence, mail organization

Support clerical needs i.e. taking messages, scanning documents, routing correspondence, mail organization

Bolster customer satisfaction by resolving inquiries & directing communication to appropriate personnel

Communicate with vendors for orders, maintenance, & deliveries

Process & track financial documents i.e. contracts, expense reports & invoices

Serve as liaison between department heads and executives Quest IRA Inc., Houston, Tx

Executive Administrative Assistant

January 2013 - July 2014

Prepared financial statements, reports, memos, invoices letters, & other documents

Answered phones & routed calls or dictated messages

Handled basic bookkeeping tasks

Filed & retrieved corporate records, documents, & reports

Organized conference room space & materials for meetings, took notes & distributed meeting minutes to support executive needs

Coordinated company team building events

Prepared marketing packages for remote offices & Expo events

Liaised between internal & external stakeholders, providing updated project status & performance reports

Sorted job applications, vetted candidates & recommended individuals for key positions

EDUCATION

Texas School of Business,

Houston, Tx — Certificate in

Medical Business

Continuation on Next Page

PROFESSIONAL EXPERIENCE CONTINUED

Golden Beneficial Securities, Houston, Tx

Receptionist Administrative Assistant

September 2007 - November 2012

Set up and maintained physical & electronic filing systems

Greeted visitors & answered telephone calls as public face of GBSC office with 10+ Finance professionals

Generated reports & presentations

Providing real-time scheduling support by booking appointments Bison Building Materials Ltd., Houston, Tx

Administrative Coordinator

November 2002 – August 2007

Inventory Assistant: 12/2006-8/2007

Kept inventory operations smooth & efficient in the inventory room, receiving department, & the front-end warehouse floor.

Recorded data & outstanding invoices.

Multifamily Sales: 5/2006-12/2006

Entered customer & account data from source documents within time limits

Compiled, verified accuracy & sorted information to prepare source data for computer entry

Reviewed data for deficiencies or errors

Inside Sales: 6/2005-5/2006

Answered customers’ questions & sent additional information via email

Tracked product & service information & updates.

Created & maintained a database of current & potential customers

Entered customer & account data from source documents within time limits.