Manager Office

Denise Beard

**** *** ****** **, *** Vegas, NV **130

Cell: 702-***-****

Email: ******.******@*****.***

SUMMARY: Result-focused Office Manager professional offering over 25 years of progressive leadership experience.

HIGHLIGHTS: 1995 – 2020

Managed financial department and general office

Responsible for budget forecasting, general ledger, payroll, A/P and A/R

Strong collections background

Prepared cash flow, month end and year end closes for CPA

Reconcile bank statement

Solicitation methods such as RFI, RFQ, Bid and RFP from vendors and consultants

Negotiations for contracts with vendors, consultants & employees

Purchasing experience with suppliers and customers

Software packages HIRA, Oracle, SAP, QuickBooks, ADP or similar

Strong Excel, Word, Adobe and Outlook skills

Experience providing Management support to a large group of employees

Ability to draft technical memorandum, letters, and reports

Ability to manage the calendar for the manager and division

Manage multiple tasks with varying deadlines

General human resource functions of recruiting, on boarding and termination of staff

Handling of confidential information & updating company manual

Supporting CEO and Executive staff

Budget, financial and procedure development

WORK HISTORY:

Bigelow Aerospace, North Las Vegas, NV Aug 2018 – Present

Accounting Systems Coordinator

Budget development and tracking gross revenue

Accounts Payable

Service and construction contracts and invoicing

Tracking all subcontractor bids

Maintaining records & files for all Budget Suites (AZ, NV & TX)

Creating and maintaining report procedure development for all locations

Tracking and reporting all gross revenue for all Budget Suites

Tracking and reporting all vacancy per unit per location

Creating and maintaining financial reporting

USI Silver State, Las Vegas, NV July 2017 – January 2018

Office Manager

Accounts Receivables, Accounts Payable and Collections

Auditing of Client accounts

Managing installers tablets and gas cards

Inventory reconciliations monthly

Monitoring office and project expenses

Manage petty cash

Reconciling all branch credit cards

Purchasing office supplies

Staff hiring (Recruiting)

Liaison between management and employees on issues

Westar Architects, Las Vegas, NV February 2015 – April 2017

Business Office Manager

Managed a team of 10 professionals

Served as professional representative of the CEO to executive clients

Grew revenue by $250k in the first year by spearheading collections

Maintained all accounts payable, receivables, cash flow and financial reports

Conducted month end and year-end reports for company CPA

Handled all human resource functions of recruiting, on boarding and terminations

Created and updated policy and procedures for the company

Handled all confidential information for the company

Created and reviewed client and consultant bids, proposal and contracts

Managed percentage payout schedule for consultants

Safe Step Tubs, Las Vegas, NV January 2010 – January 2015

Office Manager

Managed a team of 5 Territory Sales Mangers and 8 Installers

Created and reviewed consultant bids, proposal and contracts

Initiated program that standardized employee training that led to 25% increase of customer satisfaction.

Upgraded technology for process improvement and electronic customer files

Increased efficiency of discrepancy by 95%by introducing new accounting procedures

Maintained all accounts payable, receivables, cash flow and financial reports

Conducted month end and year-end reports for company CPA

Handled recruiting and all HR functions

Finalized all customer contracts

Collaborated with TSM of performance updates for quarterly business reviews

Addressed customer questions or concerns regarding products, prices and availability

NBD, Las Vegas, NV June 2003- January 2010

Owner/Office Manager

Managed all Human Resource functions & regulations

Accounts Payable/Receivables

Financial Reporting

Auditing client accounts per project

Creating and maintaining budget for 3 departments

Creating and updating account codes

Maintain office equipment and supplies, including IT work

Preparation of all expense reports for reimbursement

Purchasing technical equipment for projects as needed

Maintaining files for both vendors and sales orders

Overseeing all consultant bids, proposals and contracts

SunAmerica, Tucson, AZ February 1999- June 2003

Asset Management Administrator

Managed 80 residential and commercial properties

Improved NOI by implementing cost control and revenue improvement programs

Reviewed and renegotiated key contracts

Managed all accounting operations, reporting, reconciliations and closes

Developed new incentive performance plan which motivated staff and decreased staff turn overs

Executed integrated advertising campaign across multiple media channels that resulted in a 50% increase in occupancy

Surpassed revenue goals four consecutive quarters two years in a row

Reviewed all accounts payable, receivables, cash flow, financial reports and CAM on all properties

Handled quarterly audits of each property and staff reviews

Combined all properties reports into one monthly reports submitted to corporate

Final decision maker for hiring, training and termination of staff

PaineWebber, Weehawken, NJ August 1990 -November 1998

Senior Financial Analyst/Wireless Supervisor

Managed a staff of 150 daily

Final decision on hiring or termination of staff

Trained entire staff on four levels within our department

Promoted 15 of the staff within 6 months of mentor-ship

Improved NOI by implementing cost control program

Managed all accounting operations for the department

Created yearly budget and forecast

Completed monthly, quarterly and annual reconciliations of accounts

Handled all vendor negotiations

Created and approved contracts for internal departments

EDUCATION:

The Berkeley College of Business - 44 Rifle Camp Rd, Woodland Park, NJ 07424 Graduated 1990 - Associate in Applied Science Degree (Major Accounting/Management)

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